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Job Title: Logistics Officer

Organisation:
Oxfam

Duty Station:
Uganda

About US:

Oxfam is a
confederation of 19 independent charitable organizations focusing on the
alleviation of global poverty, founded in 1942 and led by Oxfam International.
It is a major nonprofit group with an extensive collection of operations.

Job Summary:    The
primary responsibility of Logistics Officer is to manage the overall logistics
operations with a particular focus on procurement, fleet and adequate stewardship of agency resources
(Assets). The Logistics Officer will be exemplary in his/ her commitment to
Oxfam Novib core values, upholding principles and policies.

Key Duties and Responsibilities: 

Assets and Property management

·       Maintaining an assets register and carry out
quarterly physical verifications. Making sure that copies are signed and on
file.

·       Maintaining monthly Programme stocks and
making sure copies are verified and filled. Make sure monthly reports to the
Area Manager and Logistics Coordinator

·       Making Sure that distribution lists are
verified by the team leaders and also returned, for proper filling.

·       Support to the Partners to make sure that
they have proper assets management procedures in place.

·       Development and updating of a property
inventory database by Oxfam Novib property sequentially, number of units,
serial no., description of property, project no. /voucher no., date acquired,
purchase cost, condition, location, user, expected disposal date if applicable.

·       Prepare schedules to track lease expiry dates
and rent payments for the South West Region on a 6 months or yearly basis.
Ensure that lease agreements are renewed in time and payments are made in time.

Procurement and Purchasing:

·       Preparation of procurement plans for the
office and projects and their implementation monitoring.

·       Organization of procurement processes
including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations,
bids or proposals, their evaluation, negotiation of certain conditions of
contracts in full compliance with Oxfam rules and regulations.

·       Preparation of Purchase orders and contracts,
preparation of Recurring Purchase orders for contracting of services, and
maintaining an updated Suppliers base.

·       Review of procurement processes conducted by
the field procurement committee;take minutes for the committee and maintaining
a link communication with the Country office Procurement committee.

·       Implementation of the internal control system
which ensures that Purchase orders are duly prepared and dispatched. Timely
corrective actions on POs with budget check errors and other problems.

Transport and Fleet Management

·       Accounts for the overall compliance with the
delivery and fleet management procedures (Monthly transport / Fuel Consumption
report);

·       Supervise the running cost of fleet (fuel,
maintenance and repairs), including generators at office and in the field.

·       Control and secure Service Contracts with
Suppliers of rented vehicles and trucks;

·       Account for the overall compliance with
delivery and transportation management procedures;

·       Ensure that vehicles are being made available
upon proper request to the department.

·       Ensuring monthly fuel usage reports for all
vehicles are prepared and passed to Kampala office as required as well as
maintains proper file records.

·       Supervise the work of the drivers to ensure
proper vehicle allocations, tracking of vehicle related costs inclusive of
monitoring maintenance/repair/service schedules and fuel.

Emergency preparedness and response

·       Is responsible for providing appropriate
support to emergency responses occurring within the geographical scope of South
West.

·       Takes part in analysing the capacity of
his/her programmes and teams to respond to emergencies;

·       Contributes towards identifying preparedness
measures in liaison with Logistics Coordinator/ Area Manager to implements
these measures;

·       Strengthens external coordination with
colleagues from other organisations

Other

·       Adhere to Oxfam’s principles and values
(click here) as well as the promotion of gender justice and women’s rights
(click here).

·       Understanding of and commitment to adhere to
equity, diversity, gender, child safety and staff health and wellbeing
principles.

Qualifications, Skills and Experience:

·       The ideal applicant must hold a university
degree obtained from a recognized education institution in any of the following
areas: Logistics and Transport, Supplies Management, Business Administration,
Procurement, Engineering or any other related area;

·       At least Three (3) years of professional
working experience in logistics in a fast-paced environment in the areas of
maintaining a logistics database, running queries on on-going shipments,
pipeline information, insurance claims, inventory management, service provider
contracts administration and execution, compilation of contract documentation
and budget monitoring and reporting;

·       Possession of professional qualifications
such as CIPS, CILT is an added advantage;

·       Proficiency in both oral and written English;

·       Experience in Humanitarian response
programmes and Donor funded projects such as DFID,EKCHO, UNHCR

·       Ability to work and stay in the field with
remote settings

·       Ability to work long hours with minimum
supervision

·       Knowledge of Bantu languages and Swahili is
an added advantage

·       Dynamic and willing to take initiatives to
complete assigned tasks and deal with difficulties encountered in daily work

·        Ability to demonstrate sensitivity to cultural
differences and gender issues, as well as the commitment to equal
opportunities.

·       Ability to demonstrate an openness and willingness
to learn about the application of gender/gender mainstreaming, women’s rights,
and diversity for all aspects of development work.

·       Commitment to Oxfam’s safeguarding policies
to ensure all people who come into contact with Oxfam are as safe as possible.

How to Apply:

All Interested and
suitable candidates please apply online at the link below

Click
Here

Submit your
application indicating the position name in the email subject line. Only
short-listed candidates will be contacted.

Deadline: 5^th June 2020

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