Fresher Supply Chain Assistant US Non-profit Jobs – International Rescue Committee (IRC)

Organization: International
Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Supply
Chain Manager
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The Supply Chain Assistant is responsible for
field office procurements and non-pharmaceutical inventory of IRC/Donor,
managing all paperwork/records related to the tracking of all inventory. Under
the direct supervision of the Supply Chain Manager, the Supply Chain Assistant
must be able to rapidly turn program materials around, whilst ensuring the
security/safety of the materials and maintaining audit-compliant records. The
Supply Chain Assistant shall dedicate appropriate time to all the two distinct
roles.
Key Duties and Responsibilities:  
Procurement
·       
The
implementation and/or maintenance of standard IRC procurement policies and
procedures.
·       
Ensuring
that procurement is carried out in accordance to IRC and donor-specific
polices.
·       
Attend
all the procurement committee meetings.
·       
Coordination
with Finance, Admin and program departments to ensure integrated internal
controls, by raising timely payment requests for all vendor invoices with fully
auditable supportive documentations submitted to Finance.
·       
Ensuring
that a transparent and responsive procurement process is implemented and
maintained.
·       
Routine
communication, coordination, planning with the relevant staff/programs
regarding the order and delivery of supplies.
·       
Ensuring
that all supplies, services and equipment required are delivered in time.
·       
Establishment
and maintenance of ethical, professional working relationships with suppliers.
·       
Follow-up
with staff to ensure certificate of completion (CoC) and attendance registers
are obtained to support expedite vendor invoice payments.
·       
Support
and provide the appropriate trainings for procurement and program staff as
required.
Inventory Control
& Management
·       
Receive
non-pharmaceutical inventory supplies delivered by vendors and preparing
delivery Reports matching the PO, supplier delivery notes and Invoice.
·       
Maintain
non-pharma inventory store/admin store and update all inventory tools to ensure
proper tracking of inventory-in and out of the store
·       
Prepare
waybills and gate pass for any goods that leave store/office
·       
Prepare
and submit inventory reports weekly and end month
·       
Support
Admin to prepare consumption reports for all facilities including office to inform
replenishments are approved
·       
Any
other duties or tasked as assigned.



Qualifications, Skills and Experience:
·       
The ideal
candidate for the International Rescue Committee (IRC) Supply Chain Assistant job
must hold a Bachelor’s degree in Procurement, Business Administration/Financial
Accounting or Logistics related field.
·       
Professional
qualification like CIPS UK is an added advantage.
·       
Minimum
of two years’ experience in Procurement or Supply chain work related activities
in a multi-cultural environment with INGO experience.
·       
Fluent
in English (Written and spoken).
·       
Strong
sense of personal integrity and commitment.
·       
Attention
to detail.
·       
Ability
to multi-task.
·       
Team
spirit and problem-solving abilities.
·       
Remains
productive when under pressure.
·       
Demonstrates
a systematic and efficient approach to work.
·       
Knowledge
of generic Supply Chain management systems and forms.
·       
Should
be able to lift 10-20 kg weight off and onto shelves.
·       
Good
mathematical skills.
·       
Competent
in computer (Microsoft Office Word and Excel spreadsheets; Outlook).
·       
Excellent
interpersonal, communication, organizational and time management skills.
Please note: This
position is open only to Ugandan nationals.
How to Apply:
All interested
applicants should apply online at the link below.
Deadline: 5th June 2020
For more of the
latest jobs, please visit http://www.theugandanjobline.com 
or find us on our facebook page https://www.facebook.com/UgandanJobline




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