Finance, Administration and Operations Sr. Manager Non-profit Careers – International Foundation for Electoral Systems (IFES)

Organization: International
Foundation for Electoral Systems (IFES)
Duty Station: Kampala,
Uganda
About US:
The International
Foundation for Electoral Systems (IFES) is an international, non-profit
organization founded in 1987. Based in Arlington, VA – this organization helps
develop and provides assistance and support for elections in new and emerging
democracies.
Job Summary:
The Finance, Administration and Operations Sr. Manager will support the USAID
funded Citizen’s Access to Political and Electoral Processes (CAPE) project in
Uganda. The Finance, Administration and Operations Sr. Manager will be
responsible for overseeing all aspects of financial management, procurement,
and operations. This includes systems implementation, budgeting, expenditure
tracking, and financial reporting.
The Finance,
Administration and Operations Sr. Manager will also be responsible for ensuring
the project’s compliance with both IFES and USAID policies, procedures, rules
and regulations. The Finance, Administration and Operations Sr. Manager will
lead budget development and monitoring, award monitoring and compliance,
procurement, and logistics for IFES in Uganda, and will also carry out
administrative duties in support of the project.
Key Duties and Responsibilities:
Finance and
Operations
·       
Lead all
project finance and operations, including general administrative processes,
financial management, procurement, accounting, and logistics;
·       
Establish
and maintain sound and transparent accounting and fiscal control procedures;
·       
Ensure
compliance of financial and operations systems with IFES policies and
procedures, USAID rules and regulations, and Government of Uganda’s laws;
·       
Develop,
analyze and monitor program budgets;
·       
Manage
project procurement processes in accordance with IFES’ policies and applicable
regulations;
·       
Liaise
between IFES’ headquarters and Uganda field office on matters of finance and
procurement as well as administrative matters;
·       
Support
preparation of annual and quarterly financial and accrual reports for donors;
·       
Liaise
with internal and external auditors in the review of project financial
management;
·       
Direct
preparation of wire transfer requests, including request of activity forecasts
from program team and others;
·       
Assist
in banking errands such as transfers and collecting bank statements and cash
withdrawals;
·       
Prepare
payroll;
·       
Prepare
field expense reports, including reconciliation of bank account and
cash-in-safe;
·       
Serve as
petty cashier;
·       
Conduct
initial review of sub-awardee expense reports, as needed;
·       
Provide
administrative and logistical support to activities implementation such as
events workshops and trainings.
Administration
·       
Day-to-day
management of general office administration duties; filing of office documents,
ordering and maintaining office supplies/stationery, maintenance of office
equipment e.g. photocopier, printer, etc.;
·       
Responsible
for maintaining local staff leave schedules, severance calculations and
ensuring accuracy;
·       
Submit
local employee and consultant tax filings and reports (as applicable) to the
Government of Uganda on behalf of IFES;
·       
Maintain
and ensure staff medical insurance is operational and help settle any disputes
that may arise (when applicable);
·       
Ensure
records management and inventory of IFES’ property is up to date and in good
order;
·       
Responsible
for the day to day management of all suppliers/vendors and managing all local
contracts/leases;
·       
Maintaining
office insurances and ensuring renewals are done on time, while also ensuring
losses are reported on time;
·       
Other
duties as assigned.



Qualifications, Skills and Experience:
·       
The
ideal candidate must hold a Bachelor’s degree in Accounting, Finance, Business
Administration or related field required; Master’s degree preferred;
·       
At least
ten (10) years of relevant experience in administrative and financial
Management, including overseeing the finance and operations of projects in
complex operating environments;
·       
Professional
level of oral and written fluency in English;
·       
Familiarity
with USAID rules and regulations on financial management and procurement is
required;
·       
Knowledge
of Generally Accepted Accounting Principles (GAAP), budgeting and fiscal
control principles;
·       
Ability
to maintain and apply strong internal controls for finance and procurements;
·       
Demonstrated
experience with developing and managing budgets;
·       
Relevant
skills in automated accounting software systems and database spreadsheets;
·       
Relevant
computer software skills and familiarity with accounting software (including,
at a minimum, the standard applications in MS Office);
·       
Excellent
interpersonal skills and experience establishing and maintaining good
relationships with a wide variety of professionals and organizations; and
·       
Experience
using QuickBooks.
·       
Language
Skills:
  Fluency in written and spoken English
required.
How to Apply:
All interested
applicants should apply online at the link below.
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline




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