The Ugandan Jobline

Job
Title:              Regional Risk and Programmes
Manager

Organization:  Malaria
Consortium

Duty Station:  Kampala,
Uganda

Salary:
62,305 USD per annum

Reports to:  East
& Africa Programmes Director

About US:

Established in 2003,
Malaria Consortium is one of the world’s leading specialist non-profit
organisations. Our mission is to improve lives in Africa and Asia through
sustainable, evidence-based programmes that combat targeted diseases and
promote child and maternal health. We work with
partners, including all levels of government, to improve the lives of all,
especially the poorest and marginalised, in Africa and Asia.

Job Summary:
The Regional Risk and Programmes Manager  supports the Regional Programmes Director on
the management oversight of the region. In doing so, the post holder works
closely with the Country Directors to ensure adequate programme quality
control, reporting and compliance and new business development. The post holder
is responsible for convening regular programme reviews with country management
teams.

Key Duties and Responsibilities:

Programme
management oversight (25%)

·       
Oversee
start-up upon successful award of funding, including drafting work plans,
project timelines, procurement plans and contracts, compliance adherence,
reviewing sub¬contracts, etc. in collaboration with country programme teams

·       
Oversee
the close-out planning and roll-out for all country and multi-country projects,
in close coordination with country senior management teams and project
managers, to ensure that ownership and accuracy/compliance/reporting in
close-out activities is adhered to

·       
Provide
support to country senior management teams in the roll-out of five-year
strategic plans, including any business development, restructuring and
realigned objectives revisions to ensure the document remains living and
relevant to the country programme

·       
Ensure
all new projects adopt and use the organisation’ project cycle management
approach

·       
Review
and analyse monthly budget variance analyses from country and regional
programmes, providing explanations for variance to senior management and work
with countries to resolve implementation issues on a monthly basis

·       
Support
Country Directors to develop country grants management databases to ensure
adequate quality control and documentation oversight on projects, contracts,
amendments and programmatic paper trails so that no gaps exist in audit.
Coordinate closely with the regional Finance support manager to see that the
grants management database includes relevant financial reporting requirements.

·       
Draft
and review country contracts (donor, vendor, consultant, sub-recipient) prior
to approval, and provide guidance on parameters in accordance to internal
policy and donor requirements for revision and standards for approval to
incoming programmes team

·       
Work
with the Regional Recruitment and Human Resources Advisor on the creation and
review of organisational charts, support structures, job descriptions and
recruit staff for country-level projects as needed

·       
Represent
the organization to donors in-country and at headquarters level for specific
project issues and project launches as-needed

·       
Provide
quality control and review to projects donor and other external reports as well
as other key project documents

Financial and risk
management (30%)

·       
Review
and oversee quality assurance from the project management team on annual
financial plans and rolling reforecasting exercises at the country and regional
levels

·       
In
collaboration with country senior management teams, provide detailed monthly
diagnostic and prescriptive analysis of budget performance against planned
expenditures, including monthly follow-up on remedial action for
under/overspends

·       
In
coordination with the Country Finance Managers, develop and provide tailored
financial management inductions, formats, templates and ad hoc trainings for
country-level managers, including senior management team and project managers,
in order to ensure comprehensive financial management literacy among project
support and implementation teams, including but not limited to budget variance
analysis, forecasting, microplanning and mapped and phased budgets

·       
Follow-up
on internal audit recommendations and outstanding advance balances for all
country programmes to ensure that they are addressed within two quarters of
identification

·       
Work
closely with country senior management teams to identify and update an active
risk matrix with clear deadlines for mitigating actions and quarterly revisions
and updates when new projects come online

·       
Ensure
grant management in terms of knowledge management of project agreements and
documents is followed, including monitoring reporting quality assurance to
donors and partners and compliance adherence by projects

Compliance (15%)

·       
Develop
country teams’ capacity in donor compliance and risk management through
training and mentorship

·       
Provide
guidance and oversight in contractual and donor compliance requirements across
all active and pipeline portfolio and provide advice on project implementation
arrangements

·       
Develop
a compliance action plan for the region focusing on emerging risk exposure
across the portfolio

·       
Monitor
country and project teams on compliance and risk actions and generate monthly
reports for The Global Management Group (GMG)

·       
Escalate
key risk or information and action, contributing to the organisational risk
register

Business
Development (15%)

·       
Provide
new business development direction to country programmes as requested,
including meeting with existing and potential donors, and providing guidance on
the input of new business portfolios, in line with approved country strategic
plans

·       
Provide
programmes review and budgeting on project bids of value up to 500,000 USD, and
work with the head of technical for the region to provide quality assurance of
proposal narratives

·       
Act as
bid coordinator for multi-country and country programme business development
initiatives up to a value of 1.5 million USD

·       
Support
project design and logframe development in coordination with the bid team and country
programme

·       
Lead in
narrative drafting and budget development as-needed, including soliciting
technical programmatic inputs from country teams

·       
Develop
graphic quarterly country updates on the status of pending and existing
projects and proposals for the Board of Trustees

·       
Lead on
narrative drafting and budget development as needed

Secondment (10%)

·       
Be
available for secondments and gap fill for Country Director-level positions as
required for country programmes

Resource management
(5%)

·       
Manage
resource planning tool for the region, ensuring appropriate allocation of
programme management, operations and financial staff across projects in line
with approved donor budgets, in close collaboration with the East and Southern
Africa Programmes Director

·       
Provide
technical training on systems and resource management planning to country
resource managers within the region as-needed

·       
Analyse
regional staff, support costs and use of core budget on a monthly basis for
Management Accounts purposes, and quarterly for Regional Management Team
meetings

Qualifications, Skills and Experience:

·       
The
applicant for the Malaria Consortium Regional Risk and Programmes Manager job
must hold a Master’s Degree in Public Health, International Development or a
related field

·       
Substantial
experience in project development, implementation and evaluation

·       
Ability
to work in French/Portuguese

·       
Significant
field experience in project implementation and financial management with a
proven track record of timely submission of high-quality project deliverables

·       
Understanding
of public health issues in Africa; previous experience in proposal writing and
business development

·       
Extensive
experience in grants administration and management

·       
Excellent
technical writing, editing and presentation skills in English; ability to work
in French/ Portuguese

·       
Ability
to work and coordinate with remote teams in various locations against tight
timeframes

·       
Proven
track record of managing multiple projects, working to tight deadlines and
overseeing diverse teams in a development context

·       
Strong
analytical skills, with a comprehensive understanding of budgeting and
financial management

·       
Proven
track record of budget and financial analysis

Desirable:

·       
Previous
work experience in the region the postholder will cover and/or on malaria or
public health programming

·       
Experience
of working as a Country Director or a multicounty programme director

How to Apply:

All candidates who
wish to join Malaria Consortium in the aforementioned capacity should apply
online at the link below.

Click
Here

Deadline: 20^th May 2020

For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs