The Ugandan Jobline

Job Title: Logistics coordinator (M/F)

Organisation: Médecins du
Monde (MdM)

Duty Station:
Uganda

Gross monthly salary: 2.816 Euros

About US:

For more than 40
years, Médecins du Monde (MdM), a campaigning medical organization committed to
international solidarity, has been caring for the most vulnerable populations
at home and abroad. It has continued to highlight obstacles that exist in
accessing health care and has secured sustainable improvements in
health-for-all policies. Those working for this independent organization do not
solely dispense care and treatment but condemn violations of human dignity and
rights and fight to improve matters for populations living in precarious
situations.MdM France currently works in more than 30 countries across all
continents where it focuses on 5 priority areas: emergency and crisis, sexual
and reproductive health, harm reduction, migrants and displaced populations
(health rights), health and environment.

Key Duties and Responsibilities: 

·       Under the supervision of the general
coordinator, you will have the responsibility for catering to the logistical
needs of the programmes in accordance with MdM and donor standards.

·       You will directly supervise, train and
evaluate the finance, administration and logistics managers.

·       You will work in close contact with the
finance, logistics and HR officers based at HQ.

Logistics

·       Through a constant and clear communication
with operational team, ensure that all logistics needs are shared, understood,
and that all resources are prepared and delivered properly and in time, for the
smooth implementation of activities

·       Ensure a flexible and relevant organization
of the logistics team and assets to be able to quickly answer to urgent needs

·       Ensure the respect of MdM and donor’s
procurement procedures (especially for drugs and medical supplies), elaborate
and supervise purchase strategy

·       Supervise a secured and adapted storage of
drugs and medical supplies

·       Participate in the identification of
infrastructures, equipment, materials and suppliers necessary to the project’s
appropriate implementation following the organisation’s and the donor’s
requirements

·       Follow up the inventories of the mission and
monitor logistics expenses flow

·       Set procedures of management for IT (computers)
and communication (internet & telephone) and train the staff to use it

·       Supervise the transportation for teams and
items and the management of the fleet

·       Supervise the safety and maintenance of
premises (offices and guesthouses)

·       Implement processes/policies, rules and
logistical tools together with HQ

·       Support and assist technical choices made in
the field for the various logistics aspects (procurement, security, etc.)

·       Participate in the recruitment of all
logistics local staff for the project

Management

·       Manage the logistics project through
planning, implementation, and monitoring of all logistics activities and ensure
overall logistics support for efficient running of programmes

·       Ensure and facilitate efficient coordination
within logistics department and between logistics, finance, HR and programmes
to contribute to a coordinated and result-oriented approach

·       Work closely with the medical coordinator,
deputy medical coordinator, finance coordinator, HR coordinator, HQ logistics
advisor, HQ security advisor and medical referent, through effective
communication and coordination

·       Attend all meetings organized to discuss
security, logistics, and Covid-19 issues impacting MdM operations on the ground
(UNDSS, Security meetings, District Health office meetings, Covid-19 task force
meeting, etc)

·       Participate in Senior Management Team (SMT)
coordination meetings

·       Participate actively in grant close out
meetings to incorporate logistics planning into overall project close out
strategy

·       Design and implement the process of closing
out the project and be part of the team efforts

·       Proactively keep your direct supervisor and
HQ supervisor informed of activities on regular basis

·       Maintain good relationship with partners and
all stakeholders

·       Proactively report timely follow-ups of the
logistics action plan

Security component

·       Ensure security and safety of country staff
and assets

·       Train staff when necessary in safety and
security procedures and protocols

·       Liaise with UN organizations and
international agencies on security matters when required

·       Make and maintain contact with security focal
points at the national and local level to ensure steady exchange of updates
around security in country

·       Provide security clearance with respect to
any travels and transport of goods

·       Update visitors on security situation before
and after arrival in Uganda

·       Advise general coordinator on steps necessary
to take on any emergency security situations

Representation

·       Establish good rapport with local and
national level administrative, labor, customs, immigration, and other officials
to ensure that MdM projects conform to local laws and customs and to minimize
bureaucratic restraints on project implementation

·       Establish good rapport with other INGO’s and
humanitarian actors

·       Attend all meetings organized to discuss
security, logistical issues, and Covid-19 issues impacting MdM operations on
the ground (UNDSS, security meetings)

Qualifications, Skills and Experience:

·       The ideal applicant should have at least 3
years of working experience in a humanitarian context as support services
coordinator or logistics coordinator or log-admin coordinator

·       Experiences as logistics manager and/or
administrative manager will also be valued

·       Capacity building experience is a must

·       Experience with ECHO contracts would be an
asset

·       Experience in remote areas is a plus

·       Good ability to work quickly, under pressure
and with short deadlines

·       Good ability to manage priorities and to
adapt them daily according to the context

·       Good computing skills , high proficiency on
Excel and good management of SAGA is a must

·       Willing to work in challenging situations

·       Good communication and problem solving skills

·       Driving licence would be an asset

·       A positive approach to community living is a
must

·       Willingness to do considerable local travels

·       Ability to cope with stressful situations by
being extremely flexible

·       Ability to work with a team of diversity in
an intense situation

·       Excellent interpersonal relationship
development skills.

·       Exhibit the values of respect, team-spirit,
equity, dedication, cooperation and integrity (transparency, accountability and
ethical behavior) in daily MdM activities

·       Ability to work under the pressure of
deadlines while maintaining constant respect of internal procedures

·       Display leadership and management skills

·       Fluent English (written and spoken) is
mandatory

·       You are committed to MdM’s values as an
organisation and motivated by its non-statutory, NFP model.

How to Apply:

All interested
candidates should apply online at the link below

Click
Here

Médecins du Monde
reserves the right to fill the vacancy before the closing date for
applications.

MdM stands up for
the integration of people living with disabilities and fights against
discrimination.

Deadline: 15^th June 2020

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