The Ugandan Jobline

Job Title: Administrative Assistant

Organisation:
Soroti University

Duty Station:
Uganda

Salary Scale:
(M7)

About US:

Soroti University,
is a public multi-campus university in Uganda. It is one of the nine public
universities and degree-awarding institutions in the country

Job Summary:  To provide Administrative, Secretarial and
Records Management support for the Department.

Key Duties and Responsibilities: 

The Administrative
Assistant will be responsible to the Dean of Students in the performance of the
following duties:

Managing the office including:

·       Liaising with the Estates department and
Office Assistant to ensure cleanliness and proper order of all offices used by
the Dean of Students

·       Keeping an inventory of all furniture
fittings, machines and equipment used in the Department and ensuring they are
properly used.

·       Making timely requisition of stationery and
other office requirements.

·       Working with concerned staff to ensure
security of persons and property within the Department.

Performing a public relations
function including:

·       Acting as receptionist.

·       Attending to internal and external customers
of the Department and in particular answer to inquiries and provide appropriate
information.

·       Making appointments for the Dean of Students.

·       Handling the guild affairs

Handling documents and
correspondences including:

·       Liaising with the Registry to ensure a
systematic and expeditious flow of correspondence relating to the Department.

·       Processing and dispatching documents and
reports of the Department as may be required of you by the Head of department.

·       Checking and verifying documents coming to or
being issued by the Department.

·       Keeping track of actions on files that
require the attention of staff in the Department and reminding them as
necessary.

Providing administrative
support to training activities in the department including:

·       Assisting the Dean of Students in managing
and monitoring the Department budget.

·       Liaising with other administrative officers
and the Estates to ensure that facilities are booked and set up for training
programmes, meetings and other activities of the department.

·       Taking overall responsibility to ensure that
the Department activities are effectively planned for and implemented with the
quality assurance guidelines.

·       Performing other duties as may become
necessary for the smooth running of the department or University as a whole.

·       Supervises Staff, assesses performance and
identifies training needs and recommends appropriate training.

·       Ensuring efficient management of training
programmes.

·       Ensuring good records management.

·       Ensuring logistical support for training
programmes.

·       Ensuring efficient secretarial and
administrative support for training and meeting teams.

·       Ensuring effective utilisation of training
budgets and logistics.

·       Ensuring good customer care for all visitors
to the office.

·       Ensuring Performance assessment is conducted
by 31st July and performance plans agreed with Staff by 31st August every year.

Qualifications, Skills and Experience:

·       The ideal applicant must hold a Bachelor’s
degree (Honours) in any of the following fields from a recognized institution: Social
Sciences, Public Administration and Management, Education, Business Administration

·       At least three years relevant working
experience in Higher Education Institution

·       Good communication and interpersonal skills.

·       Skills in handling students’ problems and
welfare.

·       Mature person with positive attitude towards
people.

·       Demonstrated computer knowledge in MS Word,
MS Excel and MS Power Point

·       High level of integrity

How to Apply:

All Interested
candidates send a letter of application together with an up-to-date Curriculum
vitae, a copy of the National identity card or passport biodata page, certified
copies of academic and professional qualification should be addressed to the
Office of the University Secretary, Soroti University, P.O. Box 211, Soroti,
Uganda. All applications should be accompanied by two letters of reference, one
of which should be from current or previous employer.

Applications can be
delivered either by e-mail or by post/courier or hand delivered.

E-mail applications
should be addressed to us@sun.ac.ug in one (1) PDF file.

NB:

·       1) All applicants who have already submitted
their applications need not re-apply as their applications will be considered
together with the new ones.

·       Only shortlisted applicants will be
contacted.

·       Soroti University is an equal opportunity
employer. We encourage women and people with disabilities to apply for these
positions.

Deadline: 5^th June 2020

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