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Job Title:      Finance and Budget Officer

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Reports to: Deputy
Chief of RSCE

Job Opening Number: 20-Finance-RSCE-134429-J-Entebbe (M)

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities: Within the delegation of authority and under
the supervision of the Deputy Chief Regional Service Centre Entebbe, the
incumbent will be responsible for the following duties:

·       
Prepare
cost estimates and budget proposals, in terms of RSCE’s resourcing requirements
such as staff and non-staff requirements, including programmatic aspects;
review, analyze and revise data with respect to the finalization of the budget
proposals as well as Result Based Budgeting inputs;

·       
Provide
support to programme/fund centre managers (Substantive and Support Sections)
with respect to the elaboration of resource requirements for budget
submissions;

·       
Administer
and monitor extra-budgetary resources, including review of agreements and cost
plans, ensuring compliance with regulations and rules and established policies
and procedures;

·       
Administer
RSCE’s allotments in accordance with the established procedures including
redeployment/reallocation of funds;

·       
Ensure
the efficient and effective use of budgetary resources through robust
monitoring of budget utilization to the approved budget and timely provision of
information to RSCE Management for decision making;

·       
Provide
support and guidance to fund centre/programme managers on budget implementation
and corrective actions where necessary;

·       
Analyze
complex/unusual accounting transactions and open items in the accounting system
and implement corrective actions;

·       
Prepare
the budget performance report of RSCE and ensure that correct and accurate data
and information are provided by the various programme/fund centre managers in
compliance with the controller’s instructions;

·       
Review
and finalize the performance reports ensuring valid and adequate variance
explanations between approved budgets and action expenditures;

·       
Review
and reconcile various clearing accounts, investigate erroneous/invalid entries
and take appropriate corrective accounting action;

·       
Process
incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and
intermission billings (IMBs) from/to HQs, agencies, funds, programs and other
field missions;

·       
Advise
and ensure that only valid year-end budget commitments confirming with
established criteria are valid for carrying forward;

·       
Review
and verifies that appropriate relevant supporting documents have been provided
for the processing of payment for goods and services received;

·       
Prepare
staff members’ entitlements including claims, daily subsistence allowance,
volunteer living allowance and any other allowances for payments in conformity
and adherence to applicable United Nations policies, e.g. staff rules,
financial regulations and rules, ST/AI issuance or practices, IPSAS policy
framework, etc.;

·       
Prepare
year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on
all pension contributions made by national staff;

·       
Supervise
the disbursement of payments and monitor house bank account balances and
transaction.

·       
Manage
cash flow requirements of the RSCE; Verify imprest documentation and prepare
imprest statements.

·       
Prepare
bank reconcilations for the RSCE house banks.

·       
Act as a
Certifying Officer under Financial Rule 105.5 or Approving Officer under
Financial Rule 105.4 in adherence with the UN Regulations and Rules; Act as
Bank Signatory under financial rule 104.5

·       
Provide
advice, financial interpretations, adaptations and corrective actions in
response to audits and other queries to ensure adherence to the UN Financial Regulations
and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars
under the supervision/guidance of the Deputy Chief Regional Service Center
Entebbe.

·       
In the
absence of the Deputy Chief Regional Service Center Entebbe, oversee the daily
operation of the Unit;

·       
Carry
out other duties as assigned.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance
and Budget Officer job must hold a High school or equivalent diploma. Technical
or vocational certificate in accounting, finance, budget or related fields is
required.

·       
At least
ten (10) years of progressively responsible experience within the United
Nations System or in the private sector at the national or international level
in accounting, budgeting or financial management is required.

·       
Experience
in monitoring and managing budget through an Enterprise Resource Planning (ERP)
system e.g. Systems Applications Products (SAP) is required.

·       
Experience
in the application of International Public Sector Accounting Standards (IPSAS)
in budgeting and financial management is desirable.

·       
Experience
in drafting responses to legislative bodies is required

·       
Languages:
Fluency in English is required.
Knowledge of French is desirable.

Competencies

·       
Professionalism: Knowledge of United Nations financial and
budgetary principles and practices, budget development and financial
administration of resources. Ability to formulate new strategies and technical
approaches to financial and budgetary matters. Ability to ensure effective and
efficient financial management and the exercise of economy. Ability to provide
effective, credible advice to senior management on budgetary and financial
matters. Ability to draft budget and finance related reports. Shows pride in
work and in achievements. Demonstrates professional competence and mastery of
subject matter. Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results. Is motivated by professional rather
than personal concerns. Shows persistence when faced with difficult problems or
challenges. Remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.

·       
Planning
and Organizing: Develops clear
goals that are consistent with agreed strategies; Identifies priority
activities and assignments; adjusts priorities as required; Allocates
appropriate amount of time and resources for completing work; Foresees risks
and allows for contingencies when planning; Monitors and adjusts plans and
actions as necessary; Uses time efficiently.

·       
Accountability:
Takes ownership of all
responsibilities and honours commitments. Delivers outputs for which one has
responsibility within prescribed time, cost and quality standards. Operates in
compliance with organisational regulations and rules. Supports subordinates,
provides oversight and takes responsibility for delegated assignments. Takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.

How to Apply:

All suitably
qualified and interested candidates should send their applications through the
United Nations online portal at the link below.

Click Here

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

Deadline: 27^th April 2020

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