Fresher Personal Assistant to CEO Job Placement – Horyal Investments Holding Company Ltd

       Personal Assistant to CEO
Organization: Horyal Investments Holding Company Ltd
: Uganda
Horyal Investments Holding Company Ltd has commenced
the process to operationalize a leading new sugar factory at Atiak Uganda, East
Africa. The Factory is  jointly owned by
the Government of Republic of Uganda ,with annual production capacity(APC).
60,000 Tonnes of granular sugar.
  The Personal Assistant will provide effective secretarial services,
manage the CEOs’ office, and type various documents as directed by the Board of
Directors. .
Key Duties and Responsibilities: 
Typing letters, circulars, briefs, reports, faxes,
memoranda, minutes and keep/file flimsy copies as required.
Take dictation from CEO’s as may be required and
transcribe it into accurate and neat typing
Personally undertake all confidential typing, filing
and photocopying and ensure that such documents are not availed to unauthorized
Keep and maintain an up to date filing system for
all official correspondences under an elaborate
Maintain confidentiality and security of all
documents in the CEO’s office, and retrieve them for only authorized purposes
and persons
Receive, arrange and dispatch all office documents
like faxes and e-mails
Keep all discs for the relevant subject files safely
for easy retrieval.
Take and pass verbal/ telephone messages, make and
record appointments, organize and forward mail for Board of Directors
Receive/ make telephone calls and reroute them as
Report any mal functioning of the computer /
accessories to the computer supervisor for immediate remedial action.
Coordinate the dairying of appointments and
organizing meetings for the Board of Directors.
Adhere to the company safety, health and environment
regulations in place in order to maintain a neat and safe working environment.
Project and promote a good image of the company
befitting the office of the CEO/Board of directors.
Perform any other related duties as may be assigned
by the CEO/ management from time to time.

Qualifications, Skills and Experience:
The ideal applicant should have Uganda advanced
certificate of education or its equivalent with a diploma in secretarial
studies with a good typing speed of 80/40 wpm and short hand speed.
At least two (2) years working experience as a
secretary in a large and reputable organization.
The candidate should have 27 Years and above
Office practice and records management
Analytical skills
Elementary book keeping skills
Property management skills
Computer skills especially with Microsoft office
Accuracy and quick typing skills, communication and
Interpersonal Ying
to Apply:
Interested and qualified candidates please send applications
include title of the positions for which you are applying in the subject line
of the email (only shortlist candidate shall be contacted)
14th April 2020
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