The Ugandan Jobline

Job Title:        Senior Administrative Assistant (High
School Diploma UN Job Opportunities)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: Uganda

Vacancy Notice: Internal/ External Vacancy Notice No. 006

Position Number: 10028931

Reports to: Head of Field Office

Position Grade:
GS-5

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary: The
Senior Administrative Assistant will provide administrative support to the
office where the position is located. The Senior Administrative Assistant
normally has no direct supervisory functions though it rests upon the
supervisor of the post to make time specific arrangements subject to a given
situation. The incumbent will always function under direct supervision of a
Senior Officer often Administrative Officer, who is required to monitor the
performance of the incumbent and provide regular guidance. S/he may liaise with
local suppliers and/or officials and/or Implementing Partners (IPs) on routine
subject matters under the direction of the supervisor.

Key Duties and Responsibilities:

·       
Assist
in interpreting and processing of entitlements, issuance of contracts and
maintenance of various personnel records and files.

·       
Attend
meetings on day-to-day admin matters; administer the movement of UNHCR staff
members and monitor their attendance records, leave plans, overtime and visa
requirements.

·       
Search
office files and records relating to a variety of topics for information and
reference.  Select information and
records in specified format or on the basis of general instructions for use by
others in preparing reports, correspondence, technical papers, project or
programme plans and general reference documents.

·       
Assist
in requisition of office supplies, equipment and arrange for distribution together
with the appropriate inventory records.

·       
Assist
in administrative formalities related to travel arrangements and issuance/
renewal of visas, licences, travel arrangements and other similar documents.

·       
Draft
correspondence and reports, as required, on general administrative or
specialized tasks which may be of a confidential nature within the assigned
area of responsibility; Type correspondence, documents and reports, some of
which may be highly confidential.

·       
Arrange
appointments and maintain supervisor’s calendar, receive visitors, place and
screen telephone calls and answer queries with discretion; Keep lists of names,
addresses and telephone numbers of ministers, government officials and members
of the diplomatic corps.

·       
Assist
the management to organise and run UNHCR Office and Residential (wherever
applicable) compounds.

·       
Facilitate
various official missions of UNHCR staff and other persons of concern to UNHCR.

·       
Prepare
attestations and certificates required by the staff members for signature of
senior officer.

·       
Assist
in processing MIP and various other claims by UNHCR staff and other clients of
UNHCR.

·       
Perform
other related duties as required

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations UNHCR Senior Administrative Assistant
job placement should have completed high school diploma

·       
At least
five years of previous relevant work experience is required.

·       
IT
literacy in required

·       
Analytical
Thinking

·       
Planning
and organizing

·       
Fluency
in English is required

Desirable
Qualifications & Competencies

·       
Certificate
in Business Administration, Finance, Office Management, Human Resources or
other related field is desirable.

·       
Completion
of UNHCR learning programmes or specific training relevant to functions of the
position is desirable.

·       
Knowledge
of UN-UN/UNHCR Administrative Rules, Regulations and Procedures; UN-UN/UNHCR
Financial Rules and Regulations and Procedures, IT-PeopleSoft Applications is
desirable.

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click Here

Deadline: 27^th April 2020

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