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Job Title:        Receptionist Volunteer

Organization: International
Rescue Committee (IRC)

Duty Station: Kampala,
Uganda

Reports to: HR
& Admin Manager

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

Job Summary:
The Receptionist Volunteer is responsible for providing support for day-to-day
administrative requirements, functions and general office management of the IRC
Kampala office.

Key Duties and Responsibilities:

Front Office
Management

·       
Ensure
that reception services are provided in such a fashion that visitors are
provided with a warm welcome and that their needs are swiftly attended to

·       
Ensure
that all incoming communications (telephone calls, letters, email etc.) are
responded to professionally and reliably passed on to the appropriate person(s)

·       
Ensure
that the mails are collected from the post office on a regular interval and
ensure timely distribution of mail/messages

·       
Ensure
all newspapers are received and tracked for effective accountability.

·       
Ensuring
that the office environment is clean, well-organized and attractive and that
break tea is provided to a high standard of quality and hygiene

·       
Ensure
that Office equipment is switched off accordingly and the premises securely
closed.

Utility Management
(Electricity, Water, Garbage, Phone, Security, Internet etc)

·       
Maintain
Petty cash register and ensure petty cash reconciliation.

·       
Ensure
that all office utility bills, subscriptions and office rent are paid on time
in liaison with the HR/Admin. Assistant

·       
Ensure
that all subscriptions (email, internet) and other service contracts
(photocopier and other machinery servicing contracts) are renewed in a timely
manner in liaison with the Senior IT officer

·       
Under
the supervision of the HR/Administration Manager, compile and submit MTN- CUG
telephone numbers by the 20th of every monthly

·       
Prepare
monthly utility reports and submit timely to the HR & Admin. Manager or
designate

Events Management
(Conference / Meetings) and Travels (in-Country) Management

·       
Work in
liaison with the focal person on the personnel committee, coordinate monthly
staff meetings and ensure efficient distribution of minutes, workshops,
seminars and conferences for the country office

·       
Coordinate
and arrange staff parties.

·       
Secretarial
task- Ensure OADM forms/Templates are replenished and updated.

·       
H/She
must also read and become knowledgeable of the IRC Admin and HR Policies and
Procedures.

Qualifications, Skills and Experience:

·       
The
ideal applicant for the International Rescue Committee (IRC) Receptionist
Volunteer job must hold a Diploma/Higher education in Secretarial Studies,
Business administration or any other related course.

·       
A
minimum of two years of experience in similar position.

·       
Proven
skills in administration and Secretarial services.

·       
Strong
organizational, interpersonal skills

·       
Good
administrative skills

·       
Strong
written and oral English communications skills

·       
Excellent
computer skills including MS Word, Excel, PowerPoint and Outlook

·       
Must be
able to work independently while being a strong team player.

·       
Strong
skills in collaboration with multi-cultural and diverse teams (cultural
sensitivity).

How to Apply:

All interested
applicants should apply online at the link below.

Click
Here

Deadline: 10^th April 2020

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