The Ugandan Jobline

Job Title:     Human
Resource Assistant

Organisation: Infectious
Diseases Institute (IDI)

Duty Station: Uganda

Reports to: Finance
and Operations Manager

Vacancy Code:
HRAPACT001

About US:

The Infectious
Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission
is to strengthen health systems in Africa, with strong emphasis on infectious
diseases, through research and capacity development. IDI has six operational
areas through which it works to achieve its mission: Prevention, Care and
Treatment; Training, Research, Laboratory services (including the CAP-certified
IDI Core Lab & Translational Lab), Global Health Security and Health System
Strengthening.

About USAID Program:

Program for
Accelerated Control of Tuberculosis in Karamoja (PACT-Karamoja) is a five-year
USAID funded project (2020 – 2025) that aims to increase TB case detection and
treatment success rates through health system strengthening in all districts of
North Eastern sub-region of Uganda. In collaboration with key stakeholders in
the region, PACT-Karamoja project will provide technical assistance to district
health teams to deliver high impact and innovative interventions that are in
line with current national and global TB guidelines in Karamoja region. PACT-
Karamoja will focus on regional and district structures for the management of
drug susceptible TB, drug resistant TB and TB preventive services in the
districts of Abim, Amudat, Kaabong, Karenga, Kotido, Moroto, Nabilatuk,
Nakapiripirit and Napak.

Job Summary:  The Human Resource Assistant will work closely
with the Human Resource Unit of Infectious Diseases Institute and the Finance
and Operations Manager to coordinate human resource activities in Karamoja
sub-region and provide immediate and on-site human resources support to the
field staff in line with the provisions of the institutional HR manual.

Key Duties and Responsibilities:

·       
Provide
guidance and counsel to staff in the region with respect to the IDI human
resource policies and procedures and follow up with them to ensure compliance
with the policies at all times.

·       
Coordinate
the recruitment and selection process for interviews taking place in the region
and ensure that interview panelists are informed on time, provided with the
necessary interview guides as well as book interview venues

·       
Coordinate
the orientation and induction process for new staff reporting to the region and
ensure that all materials required for orientation are in place as well as
following up on the respective supervisors to ensure that they have oriented
the staff under them.

·       
Monitor
contracts in the Region and follow up with the HR main office to ensure timely
renewal of contracts.

·       
Collect
and compile all monthly payroll updates’ issues in the region and bring them to
the attention of the Compensation and Benefits’ specialist to enable timely
preparation of the payroll.

·       
Respond
to payroll queries raised by staff within your means and refer complicated
cases to the relevant Managers for resolution.

·       
Monitor
and track staff time sheet submissions on a monthly basis to ensure compliance
to IDI and Funder’s regulations.

·       
Monitor
and track staff leave utilisation and provide feedback to staff regarding leave
utilization on a quarterly basis.

·       
Follow
up with staff and their supervisors in the region to complete their performance
appraisals, track submissions and give feedback to non-compliant officers in
line with the IDI performance management policies.

·       
Support
staff to complete all necessary documentation relating to enrollment on the IDI
medical insurance schemes and submit the completed forms to the compensation
and benefits specialist for action.

·       
Assist
staff in the region who get accidents and other occupational related illnesses
to receive treatment as well complete the necessary documentation for
compensation before forwarding their documentation to the Compensation Benefits
Specialist.

·       
Provide
guidance and counselling services to staff in the region that are experiencing
minor challenges and refer complicated ones to the Employee Relations &
Assistance Specialist.

·       
File all
human resource records in the region in line with the HRMIS policies and
procedures and the HRMIS guidelines.

·       
Any
other duties as may reasonably be assigned from time to time.

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a Bachelor’s Degree in Human Resource Management or
Industrial/Organizational Psychology

·       
A Post
Graduate Diploma in a related field is an added advantage

·       
A
minimum of two years of related work experience in HR related support.

·       
Up-to-date
knowledge of current national Human resource policies

·       
Proven
experience as an staff assistant, HR assistant or relevant HR administrative
position

·       
Computer
literacy with at least MS Office packages

·       
Demonstrable
experience with either HRIS or HRMS

·       
Basic
knowledge of national labor laws

·       
Excellent
organizational skills

·       
Strong
communication skills

How to Apply:

All applicants should
send their updated CVs, including details of email address, present position,
current remuneration, Certificate/testimonials and address of three (3)
Referees plus telephone contact to the stipulated email address. Email your
application and CV to hr@idi.co.ug

Key Notes:

·       
IDI is
an equal opportunity employer and does not charge a recruitment fee or any
other fees at any stage of the recruitment process.

·       
Internal
candidates who meet the required specifications and have worked with IDI for a
period of at least one year will be given priority.

·       
Make
sure that your application letter, CV and certificates are attached as one
document.

·       
Indicate
the Vacancy Code as the subject line of your email.

·       
Please
note that if you DO NOT indicate the vacancy code as instructed above, your
application will not be considered.

·       
Any form
of canvassing will lead to automatic disqualification.

·       
Only
shortlisted candidates will be contacted.

Address to:

The Senior Human
Resource Manager

Infectious Diseases
Institute — IDI Knowledge Centre, Makerere University Main Campus College of
Health Sciences, Makerere University

P.O. Box 22418,
Kampala, Uganda

Deadline: 7^th May 2020

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