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Job Title:        Finance Manager

Organization: International
Rescue Committee (IRC)

Duty Station: Uganda

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

Job Summary: The
Finance Manager will be the head of financial matters in the Yumbe field
office. The position will supervise a Senior Finance Officer and Finance
Officer. The position will be responsible for budgets preparations and budget
monitoring, cash flows and cash forecasts, financial reporting, staff/partner
training and capacity building and overseeing day to day running of the field
finance office.

Key Duties and Responsibilities:

Field Finance
Reporting

·       
Ensure
that the month is closed on 25th for all months but September, which is a
fiscal year closing month in IRC on 30th.

·       
Ensure
that all cash books are closed and cash count conducted on 25th of the month.

·       
Ensure
that all bank books are closed and the period bank statements as at 31st are
obtained at the month end.

·       
Ensure
all advances are reconciled at the month end as per advance policy.

·       
Ensure
that all outstanding invoices are paid before the end of the month to ensure
they are recorded within the same month they are incurred.

·       
Ensure
that the financial reports are submitted to Kampala finance department on the
3rd of the next month for all months except September.

·       
Ensure
accrual transactions are cleared on time

Donor
Reporting             

·       
Ensuring
donor regulations are adhered to for all aspects of the operations

·       
Ensure
that BvAs are reviewed and review meetings are held timely. to relevant parties
on time and accurately. Initiate recoding for cost wrongly charged

·       
Identification
of procedural or training issues to be addressed to improve the quality of
report data.

·       
Prepare
donor reports and submit for Kampala office review

Training &
Support

·       
Liaising
with the country office for policy or procedure questions

·       
Training
staff on IRC accounting procedures and requirements, assists the Field
Coordinator and program staff in finance related issues and activities.

·       
Review
of financial data submitted, identify weaknesses or problems being encountered
by program and operations staff and recommend corrective action.

·       
Train
field managers on budget tracking, review burn rates and provide advise if
spending is not happening according to plan.

·       
Prepare
key performance areas for staff reporting directly under you and conduct
performance appraisal

·       
Communicate
with Finance Controller on security issues within the office and outside the
office.

·       
Report
to the Finance Controller any irregularities that occur within the IRC office,
staff compound and camps on policy and procedures.

Bank & Cash
Management

·       
Oversee
weekly petty cash counts

·       
Supervision
of the processing of bank, M-Pesa and cash transactions.

·       
Ensuring
internal control procedures are followed for all cash & mobile money
disbursements, receipts and transfers

·       
Oversee
the maintenance of an accurate and updated cash flow report. Get updates from
the Finance Officer/Assistant weekly

·       
Liaison
with bank officials to resolve problems or facilitate improved service.

·       
Ensuring
that all banks are immediately updated on changes to bank signatories

·       
Be the
contact person for all bank correspondences.

·       
Prepare
the bank reconciliation for the field office monthly

Cash
Forecasting            

·       
In
charge of the preparation of cash forecasts and CTR for ARUA and submitting it
on the 20th of every month

·       
Monitoring
cash usage and requirements and advise the Finance Country office of possible
unusual activity or requirements

·       
Working
with field and program coordinators to help them develop more accurate cash
forecasts

·       
Ensure
that the sufficiency of bank reserves at all times for the Kakuma bank account.

Internal
Control             

·       
Reviews
of controls and monitoring of compliance with established procedures.

·       
Preparation
of written reports which identify key issues and provide recommendations for
improving control processes or procedures

Budgets                             

·       
Review
funding allocations to enable proper guidance to programs and proper coding.

·       
Closely
monitor all grants to ensure that no grants are overspent or under spent
through checking of over/under expenditure on the Budget vs. Actuals reports.

·       
Working
with program staff to prepare grant budgets to support new proposals or
realignments to ensure adequate coverage of field operating costs.

·       
Review
of actual vs. budget results to ensure maximum utilization of budgeted amounts
and to provide recommendations for realignments as required.

·       
Attend
Grant Opening, BvA review and Closing Meetings

·       
Ensure
that all accruals at grant closure are accurate, valid and are promptly
liquidated.

·       
Work on
KKM filed office salary map and submit for NBO review              

Staff
Management        

·       
Daily
supervision and review of the workflow processes for efficiency

·       
Prepare
a standard work schedule to act as a guide.

·       
Regular
and open communication with IRC staff from all departments.

·       
Represent
the finance department in the weekly tender committee meetings when nominated
to do so.

·       
Willing
and ready to participate in field staff exchange programs.

Qualifications, Skills and Experience:

·       
The
ideal applicant for the Finance Manager job must hold a Bachelor’s degree in
Business Administration majoring in Accounting, Bachelor’s degree in Commerce.

·       
Professional
qualification (ACCA / CPA) is an added advantage.

·       
Minimum
of 5 years in accounting experience preferably with NGO.

·       
Computer
literate with significant experience in excel, accounting package knowledge
(SUN system) will be an added advantage.

·       
Good
written and verbal skills in the English language.

·       
Ability
to carry out responsibilities independently with minimal technical support.

·       
Must be
a patient and good communicator who can function in an organizational
environment involving a diversity of cultures, languages, and personal
interests and agendas.

·       
The
candidate should be mature, with stable personality and ability to maintain
confidentiality.

How to Apply:

All interested
applicants should apply online at the link below.

Click
Here

Deadline: 29^th April 2020

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