The Ugandan Jobline

Job Title:  Finance and Administration Officer 

Organization: Teach
A Man To Fish

Duty Station: Kampala,
Uganda

Salary: UGX
3,000,000 – 4,500,000 (gross) + health insurance

Reports to: Country
Manager

About Teach A Man To Fish:

Teach A Man To Fish
is guided by a simple, all-encompassing mission: to empower young people with
the skills they need to succeed, in school, work, and life. We focus on
developing and emerging countries. This is done through supporting schools to
set up educational and profitable school businesses which provide real-life
hands-on training and experience for students. This empowers student
entrepreneurs with critical workplace, entrepreneurship and life skills and
mindsets so that they can leave school with the competencies to get a good job
or run their own successful business.

We are a small
organisation with big reach – Since 2006, we’ve created over 300,000 student
entrepreneurs and 18,000 enterprising teachers through our global programmes.
Teach A Man To Fish is a fast-growing organisation with an ambitious plan for
scale-up across the region. This is a fantastic opportunity for an outstanding
candidate to join a growing organisation and contribute significantly to our
exciting growth plans and development of sustainable systems.

Job Summary:
The Finance and Administration Officer will spearhead the development of
financial processes and systems, manage financial reporting, accounts payable,
accounts receivable, cash management, inventory management, tax management and
budgeting. The position requires strong accounting knowledge, analytical
skills, a high level of attention to detail and capability to make decisions
and act independently. We are looking for a dynamic, entrepreneurial individual
who wants to help build a quickly growing organization working to transform
education in Uganda. The role will be based at Teach A Man To Fish – Kampala
office. This position will be the initial period of three (3) months with
potential renewal thereafter.

Key Duties and Responsibilities:

Operations (Admin,
Finance, HR, IT, Safeguarding) – 100%       

·       
Analyze
existing policies, procedures and standards to ensure they are effective and
efficient in managing risk arising in the Finance and Admin function, and make
changes, if necessary.

·       
Draft
contracts and lead on induction process for all new employees and consultants.

·       
Ensure
financial and administration systems are compliant with Teach A Man To Fish and
relevant donor policies.

·       
Provide
on-the-job training, coaching and mentorship or formal training and development
activities to members of the finance team and—at times—to others in the
organisation.

·       
Manage
procurement, manage vendor relationships, and manage and maintain assets and
equipment register.

·       
Maintain
accurate invoice tracking and ensure that invoices/cash reconciliations are
processed accurately and in a timely manner.

·       
Review
all requests for payments for accuracy, proper supporting documentation and
compliance with Teach A Man To Fish established policies and process payments

·       
Review
invoices and implement cheque payment process in line with TAMTF financial
policy.

·       
Participate
in staff welfare working group, review requests and make recommendations for
staff welfare policy.

·       
Liaise
with accountant for production of AFS and audit

·       
Lead on
compiling and delivery of accurate and timely monthly financial reports to UK
finance team and donors as requested.

·       
Lead on
carrying out monthly cash, credit card and bank reconciliations

·       
Prepare
monthly staff payroll on time, compile and submit NSSF, PAYE and WHT schedules
and remit.

·       
Analyze
financial data and develop financial analysis as a key management tool.
Translate data into actionable measures that reduce risks, improve efficiency,
and reverse negative tendencies.

·       
Ensure
that all TAMTF policies in Uganda are duly implemented and support Country
Manager with annual review.

Qualifications, Skills and Experience:

·       
Bachelor’s
Degree in Business Administration (Finance Option), Accounting, Statistics,
Commerce, Economics or related field.

·       
Certified
Accountant (ACCA or CPA). Partial CPA with significant experience in NGO or
social enterprise setting will suffice.

·       
At least
3 years’ experience in either an NGO, social enterprise or corporate setting,
with significant of responsibility for financial management plus administration
and/or HR

·       
Strong
proficiency in QuickBooks

·       
Proven
track record of managing organisational finances in line with controls and
policy

·       
Proven
track record of delivering accurate and timely financial reports

·       
Proven
track record of contributing to development of processes, systems and policy
framework to guide effective financial management, administration and HR
management

·       
Experience
developing and managing contracts

·       
Excellent
written and oral English language abilities are required

·       
Experience
of managing procurement process

·       
No
criminal record (to be evidenced by letter of good conduct from Interpol)

Essential
competencies

·       
Analytical.
Synthesizes complex or diverse information; Collects and researches data; Uses
intuition and experience to complement data; Designs workflows and procedures.

·       
Cost
Consciousness. Works within approved budget; develops and implements cost
saving measures; conserves organizational resources.

·       
Business
Acumen. Demonstrates knowledge of working procedures; aligns work with
strategic goals; understands implications of decisions.

·       
Oral
& Written Communication. Clear and persuasive speaker; demonstrates
effective presentation skills; writes clearly and informatively; presents
numerical data effectively.

·       
Teamwork
& Interpersonal Skills. Contributes to building a positive team spirit;
listens to others; Keeps emotions under control; remains open to others’ ideas
and tries new things.

·       
Quality
Management. Develops subordinates’ skills and encourages growth; takes
responsibility for subordinates’ activities; provides regular performance
feedback; fosters quality focus in others; looks for ways to improve quality of
systems and processes.

·       
Ethics.
Treats people with respect; maintains confidentiality; keeps commitments;
Inspires the trust of others; works with integrity and ethically; upholds
organizational values, policies and procedures.

·       
Adaptability
& Professionalism. Adapts to changes in the work environment; manages
competing demands; reacts well under pressure; accepts responsibility; follows
through.

NB: The
position is contingent on the award of the Education Cannot Wait grant

How to Apply:

To apply, please
submit a maximum 4 paged CV and one-page cover letter (combined into a single
PDF document). Please be sure to
clearly show in your cover letter why you are interested in this job and what
makes you the most suitable candidate. Please also include your salary history.
Complete applications should be sent to alex@teachamantofish.org.uk with
“Finance and Administration Officer” in the title of the email

Deadline: Sunday 19th April 2020

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