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Job Title:        Stores and Logistics Officer

Organization: University
Research Co., LLC (URC)

Duty Station: Uganda

About US:

University Research
Co., LLC (URC) is a global company dedicated to improving the quality of health
care, social services, and health education worldwide. With a non-profit
affiliate, the Center for Human Services (CHS), URC manages projects in over 45
countries, including the United States. Established in 1965, URC offers a
range of technical assistance to strengthen health and social systems and
service quality by empowering communities and health workers to identify and
scale up locally appropriate solutions to critical problems. Internationally,
we expand access to and improve the quality of services addressing maternal,
newborn, and child health; infectious diseases, including HIV/AIDS, TB, and
malaria; reproductive health and family planning; food and nutrition; and
vulnerable children and families. In the US, we focus on improving
communication-related to issues like substance abuse, with a particular focus
on reaching underserved populations.

About USAID RHITES-N Project:

With the RHITES-N
Acholi Project (Regional Health Integration to Enhance Services in Northern
Uganda – Acholi), USAID will continue its support of the Government of Uganda’s
(GOU) efforts to improve access to and use of health services in the country’s
post-conflict northern region. RHITES-N Acholi Project activities will build on
USAID investments and national advances to increase access to and use of
high-quality integrated services that accelerate the ability and capacity to
respond to the specific health needs of residents in the Acholi sub-region,
leveraging the URC-ASSIST project successes.

Job Summary: The
Stores and Logistics Officer is a full-time position and will be based in Gulu,
Uganda. S/he will serve as the overall stores management officer to the
RHITES-N, Acholi Activity and will provide direct stores management function to
ensure effective control, safety and appropriate storage of all supplies that
transit through the project stores. S/he will regularly provide the vital stock
information needed to carry out forecasting, quantification, procurement
planning, ordering, reporting, storage, and general supplies management.

Key Duties and Responsibilities:

·       
Ensure
compliance to stock management procedures (documentation, filling and
identification).

·       
Ensure
the integrity of the stores area is maintained at all times.

·       
Undertake
day to day management of stores, receive requests and seek approval prior to
release of items from the store

·       
Ensure
accurate documentation and accountability of all stores (in and out)
transactions

·       
Review
invoices from vendors and ensure completeness before submitting them to finance
for payment.

·       
Carry
out quality checks on supplier deliveries/goods to ensure they meet required
contract specifications.

·       
Manage
Stores Inventory including managing stock records (DN, GRN, GIO, etc.), keeping
stocks reconciled at all times.

·       
Monitor
stock levels and item expiry dates and advise user departments on items that
close to reorder levels.

·       
Ensure
correct documentation and record keeping of all received and dispatched
supplies and consumables to the districts

·       
Conduct
monthly physical stock count and ensure that stock cards are created,
up-to-date, and accurate; report variances immediately for investigation and
corrective action.

·       
Prepare
and submit weekly stock status updates and monthly Stores management activities
reports

·       
Establishing
an effective filling system for maintaining the department records.

·       
Maintain
and update records of assets and store Inventories/Items for distribution.

·       
Maintain
an updated tracker for stores stock status.

·       
Support
in tracking of purchase requests for program staff.

·       
Support
in planning for the required administrative resources and equipment’s and
ensure their availability and proper utilization.

·       
Ensure
up to date, secured and insured assets & inventory / stores; registers.

·       
Ensure
the stores area is kept clean and tidy and free from hazards

·       
Observe
all required safety precautions in the stores; to safeguard both stored items
and personnel moving into the stores.

·       
Perform
any other duties as assigned by the Supervisor.

Qualifications, Skills and Experience:

·       
The
ideal candidate must hold a degree in Business Administration, Supply Chain
Management, or related field.

·       
Three years’
experience in providing technical support for improved management of stores and
supply chain with preferred experience in logistics management.

·       
At least
two years’ experience in stores environment

·       
At least
2 years’ experience of working with NGOs, districts and health facilities.

·       
Excellent
written and oral communication and interpersonal skills

·       
Proficiency
with Microsoft Office products (Word, Excel, Outlook)

·       
Stores and
logistics management

·       
Technical
knowledge in IT inventory packages

·       
Organizational
and planning skills, and ability to prioritize workloads

·       
Ability
to multitask

·       
Communications
skills both verbally and in writing

Please note:
Only candidates who are eligible to work in Uganda for an indefinite period
without a need for sponsorship will be considered for this position.

How to Apply:    

All interested and
qualified candidates please apply online at the link below

Click
Here

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