The Ugandan Jobline

Job Title:        Office Assistant

Organisation: RAIN
(Aidenvironment)

Duty Station: Uganda

About US:

RAIN (a brand of
Aidenvironment) is implementing, with funding from the IKEA Foundation, the
‘’Green Future Farming” (GFF) project. The 4-year project (2019 – 2023) aims to
provide learning on how productive livelihoods and local agricultural business
opportunities can be created in the East African region. The project does this
by combining investment in landscapes, mainstreaming regenerative agriculture
and strengthening local value chains in Uganda, Kenya and Ethiopia. In Uganda,
the project is implemented in Kapchorwa, Bukwo and Kween Districts. The
districts are home to some of the best coffee producers in Uganda.
Unfortunately, the production of coffee comes with environmental hazards and
lacks opportunities to build up strong livelihoods for the (young) population
in the area.

Key Duties and Responsibilities:

·       
The
Office Assistant will support the administration of logistics and finances of
the office under supervision of the administrator based at our Kampala office;

·       
Prepare
and submit periodic budgets, accountabilities, requisitions to the finance
manager;

·       
Maintain
supply inventory (monitor level of office supplies and handle shortages);

·       
Maintain
office equipment and an asset register;

·       
Provide
administrative and logistical support to field staff;

·       
Communicate
regularly with the administrator on progress of different tasks;

·       
Assist
in organising dialogue meetings with key stakeholders;

·       
Maintain
the office petty cash in accordance with the finance manual and standard
operating procedures;

·       
Act as
the first point of contact between the organisation and clients, partners, and
other stakeholders visiting the office;

·       
Responsible
for printing, copying, scanning, and filing of documents;

·       
Perform
other related tasks if/when requested by the administrator or colleagues.

Qualifications, Skills and Experience:

·       
The
Office Assistant should hold a relevant degree/diploma in the field of finance
and administration;

·       
At least
two years of working experience, preferably in an NGO or private sector
setting;

·       
Working
knowledge of Microsoft programmes (Word, excel, MS outlook) and use of
internet;

·       
Excellent
written and oral communication skills;

·       
Good
planning and organizational skill.

·       
Proficiency
in the English language (speaking and writing) is a must while that in the
local language (Kupsabiny) is a plus.

How to Apply:

All candidates
should send their updated CVs, motivational letters and copies of academic
documents by email to raymond@aidenvironment.org (with copy to eastafrica@aidenvironment.org)
with the subject “Office Assistant – Kapchorwa.”

NB:
Female candidates are encouraged to apply.

Deadline: 21^st April 2020

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