Administrator Job Opportunities – Grant Thornton

Organisation: Grant
Thornton
Duty Station: Kampala,
Uganda
Reports to: Audit Manager
About US:
Grant Thornton is a
network of independent assurance, tax and advisory firms, we are made up of
53,000 people in over 145 countries. Grant Thornton in Uganda is a leading
provider of audit, tax, advisory and business process solutions services. With
a team of over 120 people, we apply strong technical guidance and breadth of
experience to ensure that clients receive a truly different experience.
Job Summary:
The Administrator – Audit & Assurance Department will provide clerical and
administrative support in order to optimize workflow procedures in the audit
department. You will support colleagues and audit staff in planning for their
work, receiving and distributing information and prepare monthly management
accounts/reports and records management. You will be the point of reference for
all queries, inquiries and requests and will be an integral part of the
workforce of audit division. The successful candidate will also be responsible
for serving as link between the Audit and the P&C departments with regard
to monitoring staff attendance, performance appraisals, leave management,
professional studies and training, etc.
Key Duties and Responsibilities:
·       
Answering
phone calls and redirect them when necessary
·       
Managing
the daily/weekly/monthly agenda and arrange new meetings and appointments
·       
Attend
various meetings and prepare minutes of meetings
·       
Preparing
and disseminating correspondence, memos and forms
·       
Typing,
formatting and printing various documents using MS Office Applications
·       
Support
and facilitate the completion of monthly reports
·       
Liaise
with management team and other departmental heads on ongoing work projects.
·       
Aware
about wide range of services offered by the firm
·       
Understands
sensitivity of client engagements and maintains client confidentiality
·       
Scan,
file client’s documents, and update trackers
·       
Keep
clients and departmental information/data in a safe, systematic manner and up
to-date
·       
Maintain
a cordial relationship with clients and colleagues
·       
Archive
and keep safe custody of important documents
·       
Monitor
staff attendance and time of audit staff on a day to day basis as per the work
plans Complete work allocated and meet deadlines accordingly
·       
Complete
any other ad-hoc administrative tasks assigned



Qualifications, Skills and Experience:
·       
The
ideal candidate should hold a Degree in Business Administration or its
equivalent.
·       
Three
years’ experience in a similar role in a highly professional and dynamic
organization.
·       
Good
communication skills, both verbal and written.
·       
High
degree of multi-tasking and time management capability.
·       
IT
qualification will be an added advantage.
·       
Must have
computer skills and proficiency in using Microsoft Word, Excel, Outlook,
PowerPoint with ability to learn new software applications.
·       
Ability
to handle clients’ information in a very confidential manner.
·       
Willingness
to work a flexible schedule.
·       
Exceptional
time management skills.
·       
Ability
to organize own work, and to manage time and resources effectively.
·       
Required
to work collaboratively and cooperatively in a diverse work environment.
How to Apply:
All suitably qualified
candidates should apply through www.gtuganda.co.ug/en/careers/ and send CVs
ONLY to recruitment@ug.gt.com
Deadline: 30th April 2020 by 5:30pm EAT.
NB:
Only shortlisted candidates will be contacted.
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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