UN Finance Officer Job Opportunities – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:      Finance Officer
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Reports to: Service
Line Manager
Job Opening Number: 20-Finance-RSCE-132956-J-Entebbe (M)
About US:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
Key Duties and Responsibilities:  Within delegated authority, the Finance
Officer will carry out the following duties:
·       
Managing
the achievement of RSCE key performance indicators (KPIs) and all Service Level
Agreement (SLAs) components for RSCE projects/programmes/operations related to
the respective Service Line.
·       
Provides
advice, financial interpretations, adaptations and corrective actions in
response to audits and other queries to ensure adherence to the UN Financial
Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and
Circulars under the guidance of the Service Line Manager.
·       
Management
of delivery of services such as the processing of non-travel related commercial
vendors’ invoices and payments to vendors providing goods or services to all
RSCE Client Missions (processing invoices resulting from commitments such as
Purchase Orders, Fund Commitments, Direct Expenditures, Medical clinic invoices
and Replenishment of imprest / petty cash.
·       
Treasury
role for all payments originating from RSCE client Mission, and all payments
assigned to the RSCE house banks; liaises daily with the UN Treasury at HQ for
the oversight on payments of vendors and personnel released by the RSCE
·       
Development
of the Service Line’s annual budget development programme, particularly with
respect to the establishment of major resourcing priorities, prepare cost estimates
and budget proposals, in terms of the Service Line’s resourcing requirements
such non-staff requirements, including programmatic aspects; review, analyze
and revise data with respect to the finalization of the budget proposals as
well as Result Based Budgeting inputs
·       
Participates
in the preparation, review and finalization of budget performance reports in
compliance with the Legislative requirements and recommendations and
Controller’s instructions; reviews and ensures valid variances between approved
budgets and actual expenditures;
·       
Participates
in developing inputs to the UN’s legislative processes for consideration of the
Centre’s financing requirements by FBFD, Controller’s Office, the Advisory
Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth
Committee of the General Assembly.
·       
Oversees
the preparation of staff members’ entitlements including claims, danger pay,
daily subsistence allowance, mission subsistence allowance for Civilian staff
in conformity and adherence to applicable United Nations policies e.g., staff
rules, financial regulations and rules, ST/AI issuances or practices, IPSAS
policy framework etc.
·       
Supervises
the disbursement processes of the RSCE or the Client Missions as appropriate;
monitors the house bank account balances and transaction summaries; follows up
on delayed and/or returned/rejected payments and unidentifiable deposits with
banks; manages cash flow requirements.
·       
Acts as
Approving Officer under Financial Rule 105.4 in adherence with the UN
Regulations and Rules
·       
Reviews
and verifies completeness of documentation supporting invoices and payment
requests
·       
Approve
and create profiles in payroll systems.
·       
Supports
the Service Line Manager in the implementation of the performance appraisal
system and monitors its compliance with the proper implementation of the
performance management system, providing guidance and substantive support,
including recommendations on training needs to staff on standards for the
development of service, unit and individual work plans. Provides guidance and
training (including preparation of training materials) to junior staff with
respect to transaction processing and the use of UMOJA.
·       
Assists
staff members regarding queries on payment and deposit-related issues
Monitors/reviews methods used to remit payments and supervises investigation of
non-receipt of payments. Investigates complaints of non-receipt of payments and
responds to staff when required.
·       
Reviews
incoming payment instructions with regard to banking details and sources of funds.
Verifies receipts and deposit slips for all incoming funds from staff members
reimbursements. Maintains internal control procedures to ensure payroll process
adjustments (telephone, transport, gym charges) and release of payroll and
non-related payroll payments vouchers are processed and posted correctly.
·       
Keeps
up-to-date on documents/reports/guidelines that have a bearing on matters
related to programme, ensuring compliance with intergovernmental
recommendations and decisions as well as with United Nations policies and
procedures.
·       
Performs
other related duties, as assigned.



Qualifications, Skills and Experience:
·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE)
Finance Officer job must hold a High school diploma or equivalent. Technical or
vocational certificate in accounting, finance, budget or related fields is
required.
·       
A
minimum of ten years of progressively responsible experience within the United
Nations system or in the private sector at the national or international level
in accounting, budgeting or financial management is required.
·       
Experience
in administration of a broad range of Allowances and Payments using Enterprise
Resource Planning System or equivalent is required.
·       
Experience
in application of UN Financial Rules and Regulations or similar in an
operational environment is desirable.
·       
Experience
in a shared service centre or operation is desirable.
·       
Languages:
Fluency in English is required.
Knowledge of French is desirable.
Competencies
·       
Professionalism:
Knowledge of accounting,
finance and budget functions and treasury operations. Ability to analyse and
apply data across the full range of finance, accounting and budget functions.
Demonstrated use of initiative and ability to make appropriate linkages in work
processes and anticipate next steps showing skills and ability to analyse and
interpret financial data. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
·       
Planning
& Organizing:
-Develops
clear goals that are consistent with agreed strategies -Identifies priority
activities and assignments; adjusts priorities as required -Allocates
appropriate amount of time and resources for completing work -Foresees risks
and allows for contingencies when planning -Monitors and adjusts plans and
actions as necessary -Uses time efficiently
·       
Client
Orientation:
-Considers all those
to whom services are provided to be “clients ” and seeks to see things from
clients’ point of view -Establishes and maintains productive partnerships with
clients by gaining their trust and respect -Identifies clients’ needs and
matches them to appropriate solutions -Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects -Meets timeline for
delivery of products or services to client
How to Apply:
All suitably
qualified and interested candidates should send their applications through the
United Nations online portal at the link below.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
Deadline: 11th March 2020
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