The Ugandan Jobline

Job Title:         
Health Information Records Assistant (Several Fresher Data Collection Jobs)

Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)

Duty Station: 
Uganda

Reports to: Facility
In-Charge and EGPAF Strategic Information & Evaluation Officer

About US:

The Elizabeth Glaser
Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through
research, advocacy, and prevention and treatment programs. We are a global
leader in the fight against pediatric HIV and AIDS, working in 15 countries and
at 7,000 sites around the world to prevent the transmission of HIV to children,
and to help those already HIV infected.

Job Summary:  The Health Information Records Assistant
performs under the leadership of the health unit In-charge. Working as part of
the facility team, s/he will assist, implementation strong data quality
maintenance systems of the health unit. The Health Information Records
Assistant will promote quality data standards at all points of service delivery
by ensuring the generation and submission of accurate, timely, valid data to
inform on quality improvement and reporting. The incumbent will liaise with the
different units in –charges to ensure completeness of e data on the patient
files, the registers (ANC, Maternity, Post natal, Exposed Infant Register, HCT
register, Laboratory registers, SMC registers, Nutrition, TB registers, Pre-ART
and ART registers, Family Planning Register, Child Register) are complete.
Working with different health unit’s departments in ensuring that timely,
accurate, complete and valid data is generated from the respective registers
and is submitted to the DHO, EGPAF and MoH by verifying all data before
submission.

Key Duties and Responsibilities:  

·       
Receiving
and dealing with enquiries and requests relating to data needs

·       
Work
with information by transferring it from paper-based records onto computerized
systems; Updating, maintaining and retrieving data held on computerized
HIV/AIDS reporting system

·       
Compile,
sort, and verify accuracy of data before it is entered into the project
database

·       
Data
entry in a timely and accurate manner into the project information system;
assists in the compilation of statistical information for reports.

·       
Managing
the electronic data systems which include and not limited to Open MRS, DHIS2, ensuring
systems are updated with the most current data

·       
Maintains
hardcopy and electronic data files and reports in compliance with the program,
research protocols, ensure the store/back up in an appropriate location
completed reports/documents

·       
Maintains
the highest standards of data quality by comparing the data entered with source
documents, or re-enters verified data.

·       
Data
entry in a timely and accurate manner into the project information system;
assists in the compilation of statistical information for reports.

·       
Undertake
to enter and clean all the program and research data entered into the database
in line with the guidelines/principles as detailed data entry protocols

·       
Merging
of all the cleaned data into a central database as per the protocols and
guidelines

·       
Generate
and provide accurate, timely, valid data for the development and production of
program and research reports.

·       
Utilizes
computerized data entry equipment and file maintenance programs to enter, store
and/or retrieve information as requested or otherwise necessary, and summarizes
data in preparation of standardized reports.

·       
Participate
in the facility quality improvement activities which may include
collecting/summarizing data and analyzing to inform progress off quality
improvement interventions.

·       
Analyze
the monthly summary statistics for key program indicators and compile reports
for distribution to inform QI team at health facility

·       
Assist
health care workers at the designated facilities in data quality assurance as
stipulated in the standard operating procedures and job aides

Qualifications, Skills and Experience: 

·       
The
applicants for the  Health Information Records Assistant job placement must hold a diploma
in Statistics, Records Management from a reputable institute

·       
Two years
of progressive professional experience working data management

·       
Hands-on
knowledge and skills data entry preferably in an HIV/AIDS a research oriented
organisation

·       
Practical
experience in working with health information systems at health facility and
district

·       
A high
level of computer literacy is required, especially, but not limited to Ms-Word,
Excel, Internet & web technology, as the incumbent will be involved in data
entry into database system

·       
Training
in information technology, database and records management is an added
advantage

·       
Good
numeracy skills.

·       
Attention
to detail and enjoy alphanumeric data entry.

·       
Practical
experience in working with government of Uganda health information systems

·       
Experience
in handling collecting, collating and managing numerical data

·       
Good
verbal communication and writing skills.

·       
Willingness
to work and travel in rural settings of south western Uganda

·       
Familiarity
with computer programming, routine management of information systems, and
maintenance of electronic databases.

·       
Excellent
data analysis skills

·       
Fluency
in English required, knowledge of local languages preferred

·       
Ability
to work as needed on evenings and weekends

·       
All
applicants will be expected to undergo a criminal background check

How to Apply:

All candidates
should send their cover letters and updated CVs to: Senior Human Resource
Manager Elizabeth Glaser Pediatric AIDS Foundation Plot 7 Galt Road, Boma
P.O.Box 881 Mbarara, Uganda

NOTE: Please deliver
your cover letter and CV to: Medical Superintendent/In-Charge of Health
Facility of your preference. If you have ever applied for the same placement
and are still interested in it, kindly resubmit your application.

Deadline: 13^th March 2020

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