Project Officer NGO Jobs – Shared Action Africa

Job Title:      Project Officer
Organization: Shared Action Africa
Duty Station: Mbarara or Isingiro, Uganda
About US:
Shared Action Africa targets refugee populations and host
communities under Its integrated family planning project implemented in
Nakivale Refugee Settlement in Isigingiro District in Uganda. The settlement
hosts over 130,000 Refuges from Democratic Republic of Congo, Burundi, Eritrea,
Ethiopia, Kenya, Rwanda, Somalia, and South Sudan. The project aims at
improving access to modern short-term, long-term and permanent family planning
methods for and men of reproductive age in Nakivale refugee settlement and host
communities in Isingiro district in Uganda. To achieve its objectives, the
project will collaborate with, peer agencies, health facilities and community
based organizations that provide complementary services (financial and energy)
to improve access family planning services by refugee populations and host
communities in Nakivale Refugee Settlement. 
Job Summary:  In consultation with the M&E Manager, the
Project officer will work with partners including peer agencies, health
facilities, and community based organizations to coordinate the project
activities in the field.
Key Duties and Responsibilities:  
Coordination of Family Planning activities within project area:
Support enhanced delivery of services in all
supported communities through the community outreach program and partner
organizations and health facilities in line with project plans.
Develop work plan based on the approved projects
work plan detailing activities to be undertaken, support required from the
M&E Manager and other team members and implement in collaboration with
actors in the projects
Point person for all project family planning
activities in the project focus area. The holder will coordinate, identify and
mobilize stakeholders who will be collaborators in the implementation of
activities, oversee activity roll out, implement and sustain knowledge and
demand for services
Organize forums and create awareness and
understanding of the project activities amongst supporting partners, health
workers, volunteers (VHTs) and communities served through regular meetings
Lead in needs assessments undertaken by the
project in the area, including those for training of health workers and VHTs,
stocking of health facilities with family planning commodities and any other
assessments to be undertaken in the program in regards with family planning.
Liaise with the In-Charge of health facilities,
MTI SRH Coordinator, conduct capacity building needs assessment and represent
SAA at district level as regards family planning.
Actively participate in the drawing,
implementation and supervision of quarterly and annual project implementation
Establish and maintain effective follow-up and
support system for partner agencies on family planning components as planned,
ensuring good performance of all family planning indicators.
Facilitate training of VHTs and health workers
across collaborating health facilities
Supporting Monitoring, Evaluation, Reporting and Learning on Sexual and
 Reproductive Health.
In liaison with the M&E manager, conduct
training and orientation of partners staff, volunteers and other relevant
collaborating partners on data requirements for the program, management, data
for decision making;
Extracting, compiling and analysing data based
on set indicators on a weekly basis and consolidation on monthly basis and
share data with M&E Manager to use data, analyze performance of indicators
per volunteers and health facilities and submit timely monthly project
activities progress reports to the M&E Manager. Using the data, develop
action points and incorporate them in the monthly supervision work plans to
address low performance of indicators on a monthly basis.
Identify and document challenges in
implementation that would have negative impact and or undermine the performance
of the program, identify solutions and implement actions on timely basis to
avert negative performance.
Document information and write reports of all
project activities undertaken at least 5 days after implementation, type and
share with M&E manager. Use information generated by the activities to
analyze gaps and plan for appropriate mitigation
Share monthly data on indicator performance,
discuss with partners and volunteers and ensure they are aware of the
indicators performance and that they are able to identify actions to enhance
Timely respond to all data queries arising from
partners, health facilities and community based indicator performance
Maintain an updated database for all
beneficiaries in the assigned project activities undertaken at least 5 days
after implementation, type and share with Project Managers and technical
officer. Use information generated by the activities to analyze gaps and plan
for appropriate mitigation
Documentation of program successes and
dissemination of lessons, best/promising practices within and externally;
Document project case studies and promising practices and share these in
project reports.
Familiarize and work within SAA’s regulations
and policies and adhere to them during implementation of project activities.
Supervision and management of partner organization as regard Family
Support the program partners and manager in
development of criteria for selection of VHTs, health workers, and project
stakeholders; and participate in the recruitment of the same
Undertake supportive supervision of to various
implementing partners to offer quality family planning, while mentoring and
training VHTs, and health workers to deliver technically correct and quality
Support VHTs to develop work plans in line with
project targets and deliverables and supervise the implementation of the same
Ensure the health workers and VHTs are updated
on all protocols for guiding them in implementing quality family planning
services and any other health services that SAA will be supporting.
Developing individual operation plans and
supervision plans to enhance focused support to VHTs and health workers.
Ensure proper utilization and maintenance of SAA resources.
Managing and accounting of project advance in
accordance with SAA’s Finance policy.
Ensure safety and proper use of all SAA property
in your possession including, computers and other equipment.
Ensure proper utilization and maintenance office
and assets and ensure that defects are detected and repaired in a timely manner.
Familiarize and work within SAA’s regulations
and policies and adhere to them during implementation of project activities.
Linkage and networking with other collaborators.
Represent SAA in relevant community development
planning meetings.
Establish and maintain a good working
relationship with other SAA colleagues and project staff, Partner agencies,
district government, MOH, CBOs, collaborators, other stakeholders and enhance
SAA’s image.
Liaise with the district authorities, GoU, CBOs,
collaborators and other stakeholders as appropriate.
Actively participate in joint project sessions
convened by the project leadership teams as called from time to time.
Enhance teamwork and synergy in programming
SAA’s programming and activities
Any other relevant duty duties as assigned by supervisor or management
in general
Perform any other relevant duties as assigned by
supervisor or management

Qualifications, Skills and Experience:
The applicant must hold a BSc in Nursing or
State Enrolled Community Health Nurse (SECHN) with at least three years field
experience in population or Sexual/Reproductive Health
Certificate in Family Planning Methods
A broad grasp of socio cultural economic issues
with respect to SRH
Technical knowledge in Sexual and Reproductive
Understanding of development and relief issues
Extensive knowledge of participatory approaches.
Experience with working with, civil society,
donors and local communities
Training/coaching/ Facilitation skills
Strong conceptual and analytical skills
The ability to work independently, think
innovatively and strategically and work effectively within a team
Fluency in written and spoken English
Excellent verbal and written communication
Detailed understanding and experience of gender
and diversity issues and commitment to addressing inequalities in all the key
areas of responsibility
Demonstrate high levels of initiative
Flexibility in tasks undertaken
Ability to speak local language of the
Ability to work with minimum supervision
Working knowledge of MS computer packages
How to Apply:
If you feel you meet the requirements for this position,
send your updated CV with email and telephone contact of three profession
referees and application letter quoting Title of the position as the subject to
the Director of Finance and Operations, Shared Action Africa. Email: and
The interested candidate must indicate wither expected remuneration level.
NB: Only shortlisted candidates will be contacted.
Deadline: 11th
March 2020

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