Partnership Coordinator US NGO Job Careers – International Rescue Committee (IRC)

Organisation: International
Rescue Committee (IRC)
Duty Station:  
Kampala, Uganda
Reports to:  Deputy
Director of Programs (DDP)
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The
Partnership Coordinator will support the Uganda Country Program in its
strategic management and oversight of its robust partnerships across the
country. The Partnership Coordinator will facilitate the Uganda team’s delivery
of high quality partnerships that are strategic for IRC, compliant with IRC and
donor requirements in order to provide quality services and outcomes for the
communities we serve. Working in close collaboration with the programs, grants
and operations departments, the Partnership Coordinator will oversee all steps
in the partnership management lifecycle ensuring that partnerships are
considered in the overall project cycle management.
With the support of
the senior management team, the Partnership Coordinator will also be a leader
in building and promoting a culture, attitudes and values conducive to
collaborative partnerships among the team, based on a clear and shared
understanding of IRC’s role and approach, and core partnership principles. The
Partnership Coordinator will report directly to the Deputy Director of Programs
(DDP), with management-in-partnership with the Deputy Director of Operations.
The Partnership Coordinator is based in Kampala, with travel to the field
sites.
Key Duties and Responsibilities:  
Partnership
Strategy
·       Form and chair the Partnership Working Group
to promote a coherent, strategic and coordinated approach to local partnerships
in IRC Uganda.
·       Oversee the partnership management operating
procedures for IRC Uganda that set out efficient and responsive processes,
delineate clear roles and responsibilities, and articulate IRC Uganda’s
strategic approach to partnerships.
·       Take forward initiatives to enhance local
partnerships in consultation with senior management and program staff; support
further development of local partner capacity development, approaches and
processes.
·       Work with the IRC Uganda country leadership
team to ensure that the Country Strategic Action Plan appropriately leverages
the opportunities that collaborative partnerships offer to deliver better
outcomes.
·       In collaboration with the technical
coordinators and program coordinator for quality and learning, identify key
stakeholders for effective programming through stakeholder analysis and social
network analysis.
·       Promote an effective analysis of local
stakeholders and an appropriate identification of IRC’s role.
·       Participate in Go/No-Go discussions to
promote program approaches and design that are consistent with the SAP.
·       Ensure the Actor Mapping is up-to-date and
accessible to all programs.
·       Support the incorporation of appropriate
partnership related language in all the steps of the IRC project cycle.
Sub-Award
Management
·       Oversee, facilitate and coordinate all
aspects of sub-award life cycle management, from partner identification,
due-diligence, agreement development, start-up, implementation, monitoring
through to close-out, coordinating all program, operations and finance
components.
·       Oversee the pre-award due diligence process
with respect to all new sub-awards, including through appropriate vetting,
analysis of risks associated with the award, and the identification and
implementation of appropriate measures to mitigate those risks, working with
other departments as appropriate.
·       Oversee the effective start-up of sub-awards,
including the timely development and delivery of partnership agreements and
sub-award opening meetings with partners.
·       Maintain accurate and up to date records for
all sub-awards in line with IRC’s Partnership Excellence for Equality and
Results System (PEERS), IRC’s finance policy and donor regulations.
·       Ensure timely and correct submission of all
partner programmatic narrative and financial reports in accordance with PEERS
requirements. Financial reports should be reviewed in conjunction with
programmatic reports, sighed off by IRC program staff to ensure consistency in
programmatic objectives and financial spending.
·       Actively participate in project cycle
meetings, including project opening meetings, project implementation meetings
and project closing meetings, to share sub-award spending and share key
monitoring information and learning.
·       Facilitate collaborative review and
reflection (monitoring) of project with partners, including progress against
objectives and donor compliance, and develop monitoring tools as needed, and
that key monitoring information and learning are documented.
·       Participate in regular partner monitoring
visits to ensure that partners operate in compliance with IRC and donor
sub-grantee regulations.
·       Provide updates on partners/sub-grants and
ensure any issues are communicated in a timely and professional manner to
appropriate stakeholders.
Capacity
Building/Strengthening
·       Provide on the job capacity building to
programs, grants, finance and operations staff on IRC’s PEERS and donor
partnership rules and regulations where relevant.
·       Ensure all issues identified in the
assessment phase are addressed through project support plans and that these are
implemented in a timely and effective manner.
·       Oversee the maintenance and coordination of
partner program, finance and compliance monitoring schedules and coordinate
support for partners to address any concerns or issues that may arise. Ensure
response and support plans are implemented.
·       Provide and/or facilitate targeted sub-award
and partnership management trainings, refresher trainings and ongoing support
on partnership management and compliance for key partners and IRC staff.
·       Collaborate with technical coordinators to
integrate technical capacity strengthening approaches with organizational
development support as appropriate.
·       Ensure that the budget for capacity
strengthening that is not limited to project support is incorporated in donor
budgets.
·       Develop tools that can be used by IRC staff
when supporting the partner’s capacity strengthening plans.
·       Culture of Effective and Respectful
Partnerships
·       Ensure and champion robust partner
relationship management characterized by the core partnership principles.
·       Promote meaningful collaboration with
partners throughout the project life-cycle, from assessment and issue
identification through design, monitoring, adaptation and closure, consistent
with the partner responsiveness Good and Great Standards.
·       Ensure appropriate proactive and reactive
communications and engagement with IRC partners through regularly scheduled
partnership management meetings.



Qualifications, Skills and Experience:
·       The applicant for the International Rescue
Committee (IRC) Partnership Coordinator job must hold a Bachelor’s degree in
relevant discipline, Master’s degree a plus
·       At least 5 years work experience in the NGO
environment
·       Demonstrated successful experience working
with partners
·       Demonstrable understanding of project
planning and management cycles, and strong program design skills
·       Significant knowledge of key donor rules and
regulations (U.S. Government, ECHO, UNHCR, LEGO Foundation)
·       Highly organized, close attention to detail,
and ability to effectively prioritize tasks in a fluid environment
·       Ability to independently organize work and
prioritize tasks
·       Team leadership and supervision experience
and skills
·       Willingness to travel frequently to the field
offices of sub-grantees
·       Professional fluency in spoken and written
English; able to communicate concisely and with impact.
·       Very strong English writing and editing
skills; strong computer skills
How to Apply:
All candidates
should apply online at the link below.
Deadline: 3rd April 2020
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