Fresher Fleet Assistant US NGO Job Opportunities – International Rescue Committee (IRC)

Job Title:     Fleet Assistant
Organisation: International
Rescue Committee (IRC)
Duty Station:  
Reports to:  Supply
Chain Officer
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The Fleet Assistant is responsible for the
efficient coordination and management of all transport, fleet, and equipment
management functions for IRC’s office in Arua. The position will also be
responsible for the implementation of good fleet management practices and
policy across all the field sites
Key Duties and Responsibilities:  
·       Work with the Supply Chain manager/officer to
design a suitably staffed and equipped transport function to support the IRC’s
vehicle operations and policies.
·       Implement and direct IRC standard Vehicle
policies and procedures, with attention to safety and security issues.
·       Manage and be accountable for the vehicle
fleet, ordering and inventory management of all vehicle related parts and
consumables, including fuel.
·       Evaluate, manage and monitor drivers.
·       Focal point for all purchases in Transport
department. Raising PRs for vehicles spare parts and vehicle repairs.
·       Manage the vehicle pool (if applicable).
·       Ensure that appropriate communications
equipment is installed and functioning in IRC vehicles to meet the operational
and security requirements.
·       Ensure the correct and timely routine
maintenance and repair of IRC vehicles and generators.
·       Ensure that all vehicles carry the required
on-board documentation and that all documents are kept current (including
·       Inspect and record condition of vehicles, by
maintaining weekly checklists file and ensuring that Vehicles logbooks are
accurately filled
·       Carry out regular training to all drivers on
basic vehicle mechanic skills, daily vehicle inspection, drills on safety
driving, defensive driving, use of Codan, etc.
·       Ensure all vehicles are properly cleaned on
daily basis.
·       Prepare weekly and monthly report on
transport department and discuss with Supply Chain manager
·       Signing on vehicle fuel forms for refueling
and keeping accurate record and monitoring system on fuel consumption.
·       Work with the Supply Chain Coordinator to
ensure that vehicles are prepared for routine and emergency security
·       Ensure that all vehicles are secure when not
in use.
·       Be familiar with local regulations / laws.
·       Any other duties as may be assigned by the
Key Deliverables:
·       Provide on-time, standard monthly reports to
the Supply Chain Manager/officer, including fuel consumption report,
maintenance report and any other reports requested by Supervisor.
·       Well maintained fleet and good filing system
for all vehicles
·       Generate and / or maintain comprehensive
price list for spare parts
·       Maintain full and accurate inventory records
for warehouses, assets and furniture
·       Conduct documented quarterly job performance
reviews of Transport staff, providing appropriate feedback.

Qualifications, Skills and Experience:
·       The applicant for the International Rescue
Committee (IRC) Fleet Assistant job must hold a valid driving license
·       At least two years’ work experience in fleet
management, at least one year in a supervisory capacity
·       Strong sense of personal integrity.
·       Attention to detail.
·       Strong supervisory skills.
·       Ability to multi-task.
·       Team spirit and problem-solving abilities.
·       Knowledge of generic transport procedures and
practices (IRC or NGO experience advantageous).
·       Competent in spoken and written English
·       Mechanical background is a plus
·       Good mathematical skills.
·       Competent use of PC especially spreadsheets.
·       Experience in Using HF/VHF radios
How to Apply:
All candidates should
apply online at the link below.
Deadline: 3rd April 2020
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