The Ugandan Jobline

Job Title:       Executive Assistant

Organization: SOS
Children’s Villages

Duty Station: Kampala,
Uganda

Reports to: National
Director

Job Ref:
SOS-UG/JOBS/2020/006

About US:

SOS Children’s
Villages is an independent, locally registered, child-focused, social
development non-governmental organization with a strong reputation for
providing quality care and protection, education and health needs for
vulnerable children. Since its inception in 1991, SOS CV Uganda has reached
over 60,000 children, youths and adults directly and indirectly to become empowered
and self-reliant to contribute significantly to the needs of their families and
communities. Works in partnership with a number of donors, (institutional and
corporate agencies) including; Norwegian Agency for Development Cooperation
(NORAD), Austrian Development Agency (ADA), Grieg Foundation, ERIKS Development
Partner, USAID/Bantwana World Education, European Union, AVIS Foundation, Brand
Charity, USAID/Uganda Private Health Support Program (UPHSP), Terre des Hommes
(TDH), Stanbic Bank Uganda, DHL – Go Teach, Madhvani Group of Companies.

Job Summary:   The Executive Assistant will manage the daily
administrative functions in the National Director’s Office in order to maintain
effective office procedures and an efficient work flow.

Key Duties and Responsibilities:  

·       Typing correspondences on behalf of the ND

·       Receiving and processing the ND’s
confidential correspondence

·       Setting up accommodation and entertainment
arrangements for company visitors.

·       Maintaining the ND’s calendar.

·       Preparing and maintaining ND’s expense
report.

·       Performing general clerical duties to include
but not limited to: photocopying, faxing, mailing, and filing.

·       Maintaining a wide range of high profile
contacts such as government officials, corporate officers, and external
executives and media personnel.

·       Managing the ND’s and Board travel agenda;,
confirming business agendas, booking travel arrangements and accommodation

·       Organize senior management meetings and
taking minutes

·       Preparing management reports, draft
presentations and other materials for finalisation by the National Director

·       Managing the time lines for all upcoming
projects, issues, and reports

·       Reviewing the strategic plans and updating
senior management on strategic implementation to ensure that completed work is
achieved to agreed deadlines;

·       Maintaining records on ongoing progress of
all SOS Children’s Village Uganda projects

·       Performs any other duties assigned by the
supervisor

Qualifications, Skills and Experience:

·       The applicant must hold a Bachelor’s Degree
in Secretarial Studies and Office Management, Business Administration or
closely related.

·       Basic Knowledge of Records Management.

·       Five years of relevant working experience.

·       Demonstrable aptitude for Team work.

·       High level of experience in dealing with
people.

·       High level of Interpersonal skills.

·       Typing skills

·       Must have effective communication skills,
both written and oral.

·       Must be prepared to work long and irregular
hours.

·       Must be able to keep deadlines all the time.

·       Must be able to work without supervision and
take initiative.

·       Time Management

·       Confidentiality.

How to Apply:

If you believe you
are the right candidate for this position, please send your application letter,
detailed curriculum vitae (CV), and photocopies of academic certificates, and
names and contact details of three traceable referees to the address below:

The Head Human
Resource and Administration

SOS Children’s
Villages Uganda,

Plot 53 Ntinda II
Road

Kampala. Uganda

Electronic
Applications must be sent as one Single PDF Document not exceeding eight pages
to: JOSELYN.AMANYA@sosuganda.org

NB: Applications
that are late, do not have CV or certificates or exceeds eight pages or
electronically submitted as images will be disqualified. Only shortlisted
candidates will be contacted by 13th April 2020

Deadline: 3^rd April 2020

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