Job Title: Logistics Assistant
Organisation: Avocats
Sans Frontières (ASF)
Duty Station: Kampala
Uganda
Reports to: Administration, Finance and Logistics Coordinator (AFLC), Uganda office
About US:
Avocats Sans
Frontières (ASF) is a development aid non-governmental organization whose work
focuses on giving access to justice and protecting the fundamental rights of
all people with a focus on most marginalized groups.
Job Summary: The Logistics Assistant is tasked with
managing the physical and financial assets, the supply chain and the mails of
the mission.
Key Duties and Responsibilities:
Vehicle management
·
Routinely
oversee the Vehicle’s mechanical conditions and servicing periods;
·
Responsible
for the management of the motor vehicle Log Book;
·
Coordinate
with suppliers for car maintenance and refueling;
·
Drive
ASF staff within Kampala and the inner country for professional purpose.
Office routine
supports
·
Provide
logistical support to Kampala based activities;
·
Development
of staff transport plans for field activities (identifying the service
providers, contracting, security checks etc.);
·
Coordinate
service providers, management of office canteen
Assets’ management
·
Maintain
and update all ASF inventories and assets;
·
Reports
to the AFLC on the Status of Assets (i.e. needs for servicing, damaged and
obsolete);
·
Monitor
and record the Assets movements (Issues & Returns);
Safety and security
·
Implement
the ASF security plan on activities within and outside Kampala
Supply chain:
·
Manage
the complete procurement cycle for both micro and macro procurements with a
mind to achieve Value for money;
·
Maintain
an organized filing system on all the procurements.
Mail:
·
Manage
the outgoing and incoming mail on the ASF Kampala Office;
·
Delivers
outgoing mail in Kampala;
·
Maintain
the record of all incoming mail at the Kampala office and dispatch among ASF
staff.
Qualifications, Skills and Experience:
·
The
applicant should have completed a Secondary Diploma
·
At least
three years of experience in financial management, including at least 1 year in
a similar role preferably with an NGO. Experience related to administration or
logistics
·
Driving
license and ability to drive manual cars
·
Intermediary
level of computer literacy (Excel, Word)
·
Know-how:
Good capacity and experience in documentation Excellent inter-personal skills and
multi-tasking ability
·
Know-how-to
be: Good understanding of humanitarian work
·
Desire
to take on new challenges
·
Motivation
to integrate a multi-cultural and international organization
·
Languages:
English required, working
knowledge of French is an advantage
How to Apply:
All suitably
qualified and interested applicants should send a Cover letter, detailed
Curriculum Vitae, copies of academic transcripts; three reachable
references and salary expectations Applications must be
addressed to the AFL Coordinator by e-mail to [email protected]
with “Logistics Assistant ASF 202003” as the email subject.
NB: ASF will
only contact short-listed candidates. ASF is an equal opportunity employer
Deadline: 13th March 2020
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