Entry Level Logistics Assistant NGO Job Careers – Avocats Sans Frontières (ASF)

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Job Title:  Logistics Assistant

Organisation: Avocats
Sans Frontières (ASF)

Duty Station: Kampala
Uganda

Reports to: Administration, Finance and Logistics Coordinator (AFLC), Uganda office

About US:

Avocats Sans
Frontières (ASF) is a development aid non-governmental organization whose work
focuses on giving access to justice and protecting the fundamental rights of
all people with a focus on most marginalized groups.

Job Summary:  The Logistics Assistant is tasked with
managing the physical and financial assets, the supply chain and the mails of
the mission.

Key Duties and Responsibilities:  

Vehicle management

·       
Routinely
oversee the Vehicle’s mechanical conditions and servicing periods;

·       
Responsible
for the management of the motor vehicle Log Book;

·       
Coordinate
with suppliers for car maintenance and refueling;

·       
Drive
ASF staff within Kampala and the inner country for professional purpose.

Office routine
supports

·       
Provide
logistical support to Kampala based activities;

·       
Development
of staff transport plans for field activities (identifying the service
providers, contracting, security checks etc.);

·       
Coordinate
service providers, management of office canteen

Assets’ management

·       
Maintain
and update all ASF inventories and assets;

·       
Reports
to the AFLC on the Status of Assets (i.e. needs for servicing, damaged and
obsolete);

·       
Monitor
and record the Assets movements (Issues & Returns);

Safety and security

·       
Implement
the ASF security plan on activities within and outside Kampala

Supply chain:

·       
Manage
the complete procurement cycle for both micro and macro procurements with a
mind to achieve Value for money;

·       
Maintain
an organized filing system on all the procurements.

Mail:

·       
Manage
the outgoing and incoming mail on the ASF Kampala Office;

·       
Delivers
outgoing mail in Kampala;

·       
Maintain
the record of all incoming mail at the Kampala office and dispatch among ASF
staff.

Qualifications, Skills and Experience:

·       
The
applicant should have completed a Secondary Diploma

·       
At least
three years of experience in financial management, including at least 1 year in
a similar role preferably with an NGO. Experience related to administration or
logistics  

·       
Driving
license and ability to drive manual cars

·       
Intermediary
level of computer literacy (Excel, Word)

·       
Know-how:
Good capacity and experience in documentation Excellent inter-personal skills and
multi-tasking ability

·       
Know-how-to
be: Good understanding of humanitarian work

·       
Desire
to take on new challenges

·       
Motivation
to integrate a multi-cultural and international organization

·       
Languages:
English required, working
knowledge of French is an advantage

How to Apply:

All suitably
qualified and interested applicants should send a Cover letter, detailed
Curriculum Vitae, copies of academic transcripts; three reachable
references and salary expectations   Applications must be
addressed to the AFL Coordinator by e-mail to oug-cafl@asf.be
with “Logistics Assistant ASF 202003” as the email subject.

NB: ASF will
only contact short-listed candidates. ASF is an equal opportunity employer

Deadline: 13th March 2020

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