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Consultancy Jobs – External Evaluator of Farm Africa’s Projects – Farm Africa
Organization:
Farm Africa
Duty Station: Kampala,
Uganda
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About Farm Africa:
Farm Africa is an
innovative charity that reduces poverty in rural eastern Africa by helping
farmers grow more, sell more and sell for more: we help farmers to not only
boost yields, but also gain access to markets, and add value to their produce. We place a high priority on environmental
sustainability and develop approaches that help farmers to improve their yields
and incomes without degrading their natural resources. Our programmes vary
hugely, ranging from helping crops farmers to boost harvests, livestock keepers
to improve animal health, and forest coffee growers to reach export markets,
but core to all of them is a focus on the financial sustainability of the
farmers’ businesses and environmental sustainability.
About the projects
‘Catalysing CSO-led
inclusive green growth in Kanungu district’s coffee value chain’ (CCIGG)
started in March 2018 and is a three-year project. The aim of this project is
to drive the economic and democratic empowerment of young people and women in
the Kanungu District of Uganda. The project will build the capacity of four
CGCs to engage 4,800 coffee producers, thereby stimulating a thriving and
environmentally sustainable coffee sector in Kanungu district that will provide
employment for women and youth.
‘Empowering women in
the coffee value chain in Kanungu District’ (EWCVC) is a ‘bolt-on’ to this
project which will work with 2,640 women coffee producers and their HHs’ to
promote women’s economic empowerment within the value chain. The project
started in September 2019, running for 18 months, also ending in March 2021.
Biannual Surveys
Following the
baseline survey and bi-annual survey of 388 project participants conducted last
year, we are looking to ensure consistency in data collection and analysis
throughout the duration of the project and therefore farmer surveys will be
conducted on a biannual basis following the coffee harvests. These will gather
data on farm productivity, adoption, sales, price, income, Women’s Economic
Empowerment in Agriculture scores, and employment to update the values for
farmer level outcome and impact indicators to support Farm Africa’s internal
monitoring and external reporting.
Approach and Methodology: The
project implements a routine monitoring system based on a Linear Log Frame
(LLF) approach and corresponding monitoring and learning plan (MLP) to collect
data against key outcome indicators.
CCIGG and EWCVC Biannual Survey Methodology
Farm Africa will
provide its standard survey tool in MS Word format for capturing farmer level
income and production and the Women’s Economic Empowerment (WEE) Tool for
adaptation by the consultant. All other data collection tools will be provided
by the consultant. The methodology should disaggregate the data by location,
age category and gender as appropriate, and build gender analysis into the
study.
Farm Africa will
provide its standard survey tool in MS Word format for capturing farmer level
income and production and the Women’s Economic Empowerment (WEE) Tool for
adaptation by the consultant. All other data collection tools will be provided
by the consultant.
•
Farmer
Survey: Structured survey questionnaires will be administered to 388 farmers
previously surveyed (list to be provided). This should also account for coffee
producers also participating in the EWCVC project. The methodology should
disaggregate the data by location, age category and gender as appropriate, and
build gender analysis into the study. It
is recommended that a digital data collection app such as ODK Collect or Kobo
Toolbox is used.
•
Document
Review: Review of existing project documentation such as the project proposal,
previous research/survey reports and relevant literature such as national
policies, government reports, academic papers etc.
•
CGCs, KDYFA,
KDSC and SME Records Review: The consultants will review the financial and
sales records of the CGCs and SMEs as appropriate.
•
Key
Informant Interviews: Consultations with key project stakeholders, including
field staff and partners. Guidance on appropriate stakeholders will be provided
by field and Country Office staff as appropriate.
•
Focus
Group Discussions: With target groups and other stakeholders to assess current
challenges faced
Expected Deliverables and Timeline
Biannual HH Surveys
We anticipate that
each biannual HH will take up to 5 working days, however the consultant must
submit the following deliverables outlined below.
The consultant will
provide the following deliverables to the Programme Manager:
•
Inception
Report: A brief report outlining the methodology of the HH survey to reflect
any changes to the methodology since previous bi-annual survey. A revised
budget with a breakdown of costs and detailed work plan for the entire exercise
should also be submitted. Data collection tools will also be submitted for
review at this stage. A report template will be provided by Farm Africa.
•
Revised
Inception report: Farm Africa’s feedback must be incorporated into a revised
inception report that will be submitted to Farm Africa for approval.
•
Indicator
values: Any raw data sets, cleaned data sets, syntax files, and data analysis
outputs should also be submitted at this stage. Raw and cleaned data must be
submitted in Microsoft Excel format. Other data can be submitted in other
software formats; however clear workings must be supplied; please confirm with
Farm Africa prior to contract signature the format you intend to supply the
data in. Farm Africa will quality control the data analysis and provide
feedback should any indicator values need to be revised. Any revisions to data
sets and analysis etc. must be re-submitted. Once indicator values have been
finalised the consultant will be expected to enter these into the Farm Africa
Monitoring and Learning Plan document. Final data collection tools and sampling
frames used should also be submitted to Farm Africa
Management and Implementation Responsibilities
The consultant will
report directly to the Programme Manager (PM). However, s/he will also be
expected work closely with the Project Coordinator (PC) and MEL Advisor. Any
proposed changes to the personnel listed in the application must be approved by
Farm Africa.
Farm Africa will
provide:
•
Guidance
and technical support as required throughout the research;
•
Copies
of all key background resources identified;
•
List of
previous farmers surveyed (i.e. 388 farmers)
•
A
template of Farm Africa’s farmer production and income tool in MS Word format;
•
Introductory
meetings with key government staff;
•
Organisation
(including logistics costs) of stakeholders workshops
•
1 hired
vehicle and 10 enumerators (exclusive of meals and communications) for 5 days
to support with quantitative data collection for each biannual survey
•
Up to 10
tablets for data collection
•
Data
collection templates in MS Word for adaptation
•
Comments
and feedback on, and approval of, all deliverables within agreed timeline.
The consultant will
be responsible for:
•
Developing
the detailed methodology and data collection tools;
•
Digitisation
of all data collection tools;
•
Conducting
all data collection, including recruitment, training and payment of enumerators
as well as all field logistics not included above
•
Analysis
of data and reporting in a clear and accessible format;
•
Present
survey findings/report to the PC & PM, including responding to any comments
or technical inputs wherever reasonable;
•
Providing
clean raw dataset to the PC & PM;
•
Production
of deliverables within agreed timeline and in accordance with Farm Africa’s
style guidelines;
•
Seeking
comments and feedback from Farm Africa, through the programme Manager, in
sufficient time to discuss and incorporate these into the final report;
•
Entering
Biannual survey values into the monitoring and learning plan;
•
Own work
permit or visa (if required) to conduct the work;
Farm Africa Research Principles
Farm Africa follows
five basic principles of sound research practice and the consultant is expected
to adhere to these throughout the baseline process. These are:
·
Confidentiality
and informed consent – all data collected during the baseline will be treated
as confidential and cannot be shared outside of Farm Africa. All respondents
must be advised as such and always given the opportunity not to participate, or
to terminate or pause the interview at any time. The purpose of the study
should also be clearly explained before commencing any interviews.
·
Independence
and impartiality – Farm Africa is committed to impartial and objective baseline
of our projects. All baseline findings and conclusions must be grounded in
evidence. Researchers are expected to design data collection tools and systems
that mitigate as far as possible against potential sources of bias.
·
Credibility
– Farm Africa is committed to learning based on credible evidence. The
credibility of baselines depends on the professional expertise and independence
of researchers and full transparency in the methods and process followed.
Baselines should clearly distinguish between findings and recommendations, with
the former clearly supported by sound evidence. Methodologies should be
explained in sufficient detail to allow replication, and evidence of failures
should be reported as well as of successes.
·
Participation
– the views and experiences of beneficiary households, groups and partners
should form an integral part of all baselines.
·
Openness
– To maximise the learning potential of the baseline process, Farm Africa may
publish full baseline reports or excerpts from them or may otherwise share them
with interested parties.
Qualifications and Required Competencies
Applications from
individuals or teams are welcome and will be assessed on their ability to
demonstrate the following qualifications and competencies. Due to the short
duration of the biannual surveys, international consultants may wish to
consider working with a Ugandan-based consultant to lead the data collection
activities, and only travelling to Uganda personally baseline and final
evaluation work:
Essential
•
Extensive
experience in carrying out baseline studies and evaluations, with a focus on
livelihood and gender related interventions
•
Experience
of conducting crop surveys
•
Experience
of conducting studies in Uganda
•
Demonstrable
academic and practical experience in qualitative and quantitative research
methodology
•
Strong
analytical, facilitation and communication skills
•
Excellent
reporting and presentation skills
•
Fluency
in spoken and written English
•
A
Master’s degree in Agriculture, Economics, Gender Studies, Sustainable
Development, or related subject
Submission of Proposals
Interested
consultants or firms are requested to submit:
•
A full
technical and financial proposal (template for adaptation attached in Annex A).
Please provide as much detail as possible, however at a minimum please clearly
distinguish between consultancy costs and expenses, and detail any expenses
that you will require Farm Africa to pay directly.
•
Copies
of all relevant Curriculum Vitae (CVs). Only CVs for the specific individuals
that will form the proposed evaluation team should be included;
•
A sample
of a Survey report for a similar project completed within the last 24 months
(this will be treated as confidential and only used for the purposes of quality
assurance);
•
Contact
details for two references and Certificates of completed and signed off surveys
from previous clients.
All documents must
be submitted by email to our ‘sealed’ email address tenders@farmafrica.org . The
email subject line should clearly indicate ‘Bid for the CCIGG External
Evaluator Consultancy’.
Deadline: 21st March 2020 by 5:00pm
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