Administrative Assistant NGO Job Opportunities – Pathfinder International

Job Title:       Administrative Assistant
Organization: Pathfinder
International
Duty Station: Kampala,
Uganda
About US:
Pathfinder
International is driven by the conviction that all people, regardless of where
they live, have the right to decide whether and when to have children, to exist
free from fear and stigma, and to lead the lives they choose. Since 1957, we
have partnered with local governments, communities, and health systems in
developing countries to remove barriers to critical sexual and reproductive
health services. Together, we expand access to contraception, promote healthy
pregnancies, save women’s lives, and stop the spread of new HIV infections,
wherever the need is most urgent. Our work ensures millions of women, men, and
young people are able to choose their own paths forward.
Job Summary:   The Administrative Assistant is responsible
for the professional and efficient managing of visitors, telephone calls and
messages, as well as a variety of finance and general administration duties
that support the finance and administration function.
Key Duties and Responsibilities:  
·       
Receives
and directs visitors at the reception and ensures they have been given the
necessary assistance
·       
Manages
cluster’s switchboard – this includes answering, making telephone calls for
staff and taking clear messages
·       
Ensures
that the reception area is well maintained and kept orderly.
·       
Receives
and sorts mail and deliveries; keep records of outgoing letters and ensure use
of the delivery book and dispatch outgoing pouches to other PI field offices
·       
Manages
the office and ensures all necessary office supplies are available
(stationaries, kitchen and cleaning items)
·       
Manages
the meeting room(s) booking log
·       
Supports
all Drivers in transport coordination by placing calls to staff and to drivers
and communicating status.
·       
Ensures
office cleanliness is maintained
·       
Raises
all procurement requisitions, provides supportive documentation and forward for
approval
·       
Follows
up with procurement staff to ensure purchase orders are approved and sent to
respective vendors
·       
Ensures
vendors bring in their invoices in time, supported and send to finance for
payment



Qualifications, Skills and Experience:
·       
The
applicant for the Pathfinder International Administrative Assistant job
placement must hold a Diploma qualification in front office management or its
equivalent; a Degree in Business Management is highly desirable.
·       
At least
five years of relevant work experience preferably in switchboard management
·       
Excellent
interpersonal and communication skills and ability to relate to people of
diverse backgrounds
·       
Ability
to work well with others
·       
Ability
to represent Pathfinder to visitors
·       
Good
organizational and planning skills
·       
Ability
to professionally handle stressful and difficult situations
·       
Proficient
with Microsoft Excel, Word, Power Point and Outlook
How to Apply:
All applicants
should send their cover letters indicating the job title for the position they
are applying for addressed to the Chief of Party and a detailed CV indicating
current and expected salary, telephone contacts and three of the most recent
referees; preferably supervisors to  ugandajobs@pathfinder.org
Deadline: 4th April 2020
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com  or find us on our facebook page https://www.facebook.com/UgandanJobline




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