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Job
Title:            Logistics Officer (2 Job Placements)

Organization: Humanity & Inclusion (Handicap
International Federation)

Duty Station: Arua and Yumbe, Uganda

Gross Salary:
UGX. 2,242,083 /=

Reports to: Field Coordinator

Starting Date:
01st April 2020

Length of contract:
09 months

About US:

Handicap International Federation (operating under the name
Humanity & Inclusion) is an independent and impartial aid and development
organisation working in situations of poverty and exclusion, conflict and
disaster. We work alongside disabled and vulnerable people to help meet their
essential needs, improve their living conditions and promote respect for their
dignity and fundamental rights.

Job Summary:  The Logistics Officer manages the Base’s
logistics in compliance with Handicap International (operating under the name
Humanity & Inclusion) internal framework and institutional donor
regulations so as to ensure on-going logistical support for the activities
developed.

Key Duties and Responsibilities:  

Responsibility 1: Steering the Base’s logistics management

·       
Define and apply logistics procedures for the
supply chain (purchase, stock, transport), equipment, vehicle fleets, power
supply and telecommunications, in compliance with the legal framework and
internal and donor regulations

·       
Ensure proper update and availbility of all the
logistics monitoring tools

·       
Ensure regular internal controls in link to the
implementation of logistics procedures

·       
Train Base teams in HI and donor logistics
procedures and in the logistics regulations applying to the programme and to
partners, in compliance with the legal framework

·       
Support project teams in the training and
monitoring of partners with regard to the implementation of logistics
procedures

·       
Ensure checks are conducted on partners’ logistics
processes

·       
Ensure the filing and archiving of logistics
documents

Responsibility 2: Planning and guaranteeing efficient supply chain
management

·       
Participate in the drafting of the supply and
the resource plan per project

·       
In liaison with the Field Coordinator and
Logistics Department, define (adapted procedure) and supervise the Base’s
supply procedures in compliance with internal and donor regulations and legal
requirements

·       
Oversee the transport of merchandise

·       
Ensure the monitoring of Purchase and Service
Requests and check purchase files

·       
Ensure the reception of merchandise and the
delivery of material to requesting parties

·       
Assist with the drafting of donor reports and
preparing for audits on aspects concerning supply

·       
Draw up contracts for suppliers and service
providers and manage, archive and monitor suppliers and service providers

·       
Ensuring the filing and archiving of files,
contracts and documentation associated to the procurement.

Responsibility 3: Supervising the management and use of the vehicle
fleet and other means of transport in compliance with internal regulations and
the security plan

·       
In liaison with the Field Coordinator, define
the Base’s transport needs

·       
Organize the Weekly Movement Plan and any other
transportation means shared by the different departments in liaison with the
Field Coordinator and Logistics Kampala.

·       
Make sure Vehicle management rules for the use
of Fleets are in compliance with the country regulations and the program
security and safety procedures available within the mission.

·       
Organise/ensure the organisation of the above
vehicles’ allocation and availability

·       
Undertake the following tasks and record them in
the vehicle monitoring table:

o  
Optimal vehicle maintenance

o  
Monitoring and checking vehicle use and
consumption

o  
Managing the vehicles’ fuel supply

o  
Daily and Weekly Checking performed by Drivers
before departing to the field

o  
Ensure Safety and Security of the Fleets parking
place

·       
Communicate any incident linked to fleet
management, fleet break down, consumption, repair needs, accidents…etc in
respect to the communication channel

·       
Ensuring the filing and archiving of files,
contracts and documentation associated with vehicles and transport

Responsibility 4: Managing technical equipment

·       
Provide Staff with the proper equipments needs
in link to the equipment policy.

·       
Ensure update of monitor Equipment Monitoring
Charts(EMC); ensure the reliability of the data they contain and the filing and
archiving of documents pertaining to them

·       
Liaise with the Programme Finance Unit on the
localisation of fixed assets and their monitoring in the EMC

·       
Make sure all entries and withdrawals for each
equipment group are updated in the EMC

·       
Undertake regular physical inventories and send
them to head office in compliance with deadlines

·       
Ensure the installation, maintenance, monitoring
and traceability of equipment (computer, power-supply, communication, etc.)

·       
Check the Technology Charter is properly applied
and monitor email and internet access

·       
Train programme staff on how to handle equipment
and draft procedures for use

·       
Assist with drafting donors’ financial reports,
funding proposals and budgets/budget revisions for aspects concerning equipment
management

·       
Ensuring the filing and archiving of files,
contracts and documentation associated with the equipment management

Responsibility 4: Managing/overseeing the management of general
services offices and storage facilities

·       
Guarantee proper physical management of stocks
and storage premises

·       
Ensure stock management are in link with HI and
Donor procedures and regulations.

·       
Identify and anticipate programme needs for
premises

·       
Follow the procedures set in place by HI for the
identification and search for premises in link to the availability of budget,
and the security and safety procedures.

·       
Manage the fitting out, upkeep and maintenance
of premises

·       
Analyse insurance coverage options and contact
insurance companies

·       
Monitor and follow the premises’ utility
contract costs (water, electricity, etc.)

·       
Ensure the premises are secure (locking systems,
watchmen, first aid kits, extinguishers)

·       
Manage the logistical organisation of project
seminars and training

·       
Ensuring the filing and archiving of files,
contracts and documentation associated with the premise management.

Responsibility 5: Participating in the analysis and implementation of
the programme’s security rules

·       
Bring all security information collected that he/she
is aware of to the attention of his/her line manager

·       
Monitor the programme risks

·       
Circulate information concerning the security of
travel, equipment and premises within the programme

·       
Secure and render visible the premises,
vehicles, equipment and individuals as set out in the security rules

Responsibility 6: Respect of HI identity, rules and policies

·       
Know, understand, apply and respect HI code of
conduct and ethics, HI mandate and values, HI rules and operating procedure, HI
policies (child protection policy, policy and mechanism for the prevention of
and fight against bribery, the protection of beneficiaries from sexual
exploitation and abuse policy) and make sure they are known, understood,
applied and respected by its team

·       
Know, understand, apply and respect HI security
rules and make sure they are known, understood and applied by her/his team

·       
Regular refresher trainings are organized

Qualifications, Skills and Experience:

·       
The applicant should preferably hold a Bachelor’s
Degree in Transport and Logistics, Supply Chain Management or any other
relevant degree with proven experience in Logistics and Supply Chain
Management.

·       
A minimum of three (3) years’ practical
experience in Logistics and supply chain management

·       
Proven experience Managing the supply chain
process

·       
Proven experience in Stock management

·       
Proven experience in general services management
and Management of technical equipment

·       
Proven Experience in Vehicles management.

Competencies and
Skills Required

·       
Contracts Management

·       
Legal knowledge of civil and commercial law (contracts)

·       
Organizational skills

·       
Team Player and Multi-tasking

·       
Decision Making and Communication

·       
Innovative and Problem solving

Condition:

Starting Date:
01st April 2020

Length of contract:
09 months

How to Apply:

If you feel you meet the requirements, please send an
updated CV (3 pages max, including three professional referees current and/or
past line managers) with a cover letter to HR department at
recruitment@uganda.hi.org indicating the position applied for and preferred
duty station.

Any efforts to influence the recruitment process will lead
to automatic disqualification.

Deadline: 16th March
2020 by 2:00pm

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