2 Entry Level Procurement Officer NGO Job Opportunities – World Vision International

Organisation: World Vision International
Reports to:  Procurement Coordinator
Duty Station:  Kampala, Uganda
About US:
World Vision Uganda is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its fullness.  Our
prayer for every Heart, the will to make it so.”
Job Summary:  The Procurement Officer will provide Support
to world Vision Uganda budget management through strategic sourcing of quality
goods and services in a timely manner at the lowest possible cost for clusters
and projects in accordance to Supply Chain Management policy and other
guidelines to promote child well-being aspirations in line with Our Promise
Key Duties and Responsibilities:  
Planning
·       
Facilitate annual procurement planning sessions with
key stakeholders
·       
Consolidate and report on the procurement plans
·       
Review and update item catalog prior to the
planning process activity.
·       
Advise and familiarize operations with the use
of the item catalog
Strategic Sourcing
·       
Advise on market assessment and supplier
pre-qualification process as per the direction from coordinators and advisors.
·       
Sending bid invitations, follow-up of bids,
assist coordinating pre-bid meetings as per the direction from coordinators and
specialist.
·       
Maintain all supporting documents relating to
the sourcing events based on the document management supervise the sourcing
events filed offices and assistance work relating to sourcing.
·       
Preparation of procurement committee submission
documents based on the direction given by the coordinators.
Supplier Contract and Relationship Management
·       
Accurately complete the master data management
form (contract/supplier/ item register)
·       
Manage record keeping for all contract-related
correspondence and documentation (master data management).
·       
Communicate contract-related information to all
stakeholders to ensure optimum usage of contracts.
·       
Collect feedback on supplier performance as per
the established SPM guidelines.
·       
100% Block party screening of vendors.
Procurement Execution
·       
Advice on the RFP/RFQ process for spot buys as
required
·       
Liaise with shared services & finance to
resolve supplier inquiries
·       
Release POs to suppliers for spot buys and
assigned categories.
Data Management, Analysis and Reporting
·       
Collect and organize data from projects and
business units.
·       
Analyze and check data for accuracy and produce
the required reporting output in accordance to the policies / procedures &
guidelines as set by WV
·       
Prepare weekly/monthly procurement status
reports in order to update the customers and other stakeholders.
·       
Perform daily reconciliation exercises of all
records and transactions performed within the same day and ensure that data
validation, integrity and accuracy of data is meticulously maintained.
·       
Consolidate all findings and convert them into
useful formats as provided by SC coordinator
Process, Procedure and Policy
·       
Work with senior teams to manage internal
customer satisfaction
·       
Collect data to support performance scorecard
reporting (i.e. KPIs).
Control and Compliance
·       
Maintain proper filing and record keeping as per
the guidelines set by the management.



Qualifications, Skills and Experience:
·       
The ideal applicant for the World Vision Procurement
Officer job must hold a Bachelor’s Degree of procurement or CIPs. Or equivalent
·       
At least two years’ experience in procurement
with strong organizational skills
·       
Ability to maintain the procurement filing
system,
·       
Analytical skills
·       
Customer care skills & High level of
integrity
·       
Negotiation skills
·       
Excellent communication skills.
·       
Thinking Ability
·       
Proficiency in use of procurement system
·       
Adaptability to unanticipated circumstances,
·       
Microsoft Office computer skills and experience
with using email.
How to Apply:
All suitably qualified candidates are encouraged to submit
your application and complete Curriculum Vitae. Apply online by visiting World
Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 20th March 2020
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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