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Job Title:     Transport Officer

Organisation: International
Rescue Committee (IRC)

Duty Station:  Uganda

Reports to: Supply
Chain Manager

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

  

Job Summary:  The Transport Officer is responsible for the
efficient coordination and management of all transport, fleet, and Asset
management functions for IRC’s office in Lamwo. The position will be
responsible for the standardization of policies, good fleet and asset
management practices at the field office and will provide technical support to
fleet management staff, security guards to guarantee security of IRC/Donor
assets at office and at different facilitates.

Key Duties and Responsibilities:  

·       
Work
with the Supply Chain Manager to design a suitably staffed and equipped transport
function to support the IRC’s vehicle operations and policies.

·       
Implement
and direct IRC standard Vehicle policies and procedures, with particular
attention to safety and security issues.

·       
Manage
and be accountable for the vehicle fleet, ordering and inventory management of
all vehicle related parts and consumables, including fuel.

·       
Evaluate,
manage and monitor drivers’ performance.

·       
Focal
point for all purchases in Transport department. Raising PRs for vehicles spare
parts and vehicle repairs.

·       
Focal
point person for all incident reporting at the field site relating to accidents
and thefts

·       
Manage
the vehicle pool system to support multi-project activities in Kitgum Lamwo.

·       
.Ensure
the correct and timely routine maintenance and repair of IRC vehicles and
generators.

·       
Ensure
that all vehicles carry the required on-board documentation and that all
documents are kept current (including insurance).

·       
Inspect
and record condition of vehicles, by maintaining weekly checklists file and
ensuring that Vehicles log books are accurately filled.

·       
Carry
out regular training to all drivers on basic vehicle mechanic skills, daily
vehicle inspection, drills on safety driving, defensive driving, use of Codan,
etc.

·       
Prepare
weekly and monthly report on transport department and discuss with Supply Chain
manager all important matters affecting transport section.

·       
Signing
on vehicle fuel forms for refueling and keeping accurate record and monitoring
system on fuel consumption.

·       
Work
with the Supply Chain Manager to ensure that vehicles are prepared for routine
and emergency security requirements.

·       
Ensure
that all vehicles are secure when not in use.

·       
Maintain
register of all IRC/Donor Asset and regularly updated to ensure new assets are
correctly tracked, tagged and assigned to staff.

·       
Maintain
register of all IRC/donor property & furniture list per location and
responsible person

·       
Undertake
to tag all assets and engrave property as per IRC/donor requirements

·       
Secure
the assets working with and supervisor facility security guards

·       
Be
familiar with local regulations / laws.

·       
Any
other duties as may be assigned by the supervisor

Key Results:

·       
Provide
on-time, standard monthly reports to the Supply Chain Manager, including fuel
consumption report, maintenance report and any other reports requested by
Supervisor.

·       
Well
maintained fleet and good filing system for all vehicles

·       
Generate
and / or maintain comprehensive price list for spare parts

·       
Maintain
full and accurate inventory records for warehouses, assets and furniture

·       
Undertake
(documented) monthly and ad-hoc physical inventory checks.

·       
Conduct
documented quarterly job performance reviews of Transport staff, providing
appropriate feedback.

·       
Conduct
quarterly staff performance appraisal

Qualifications, Skills and Experience:

·       
The applicant
should preferably hold a Diploma in motor mechanics/ Procurement and supply
chain management coupled with driving skills and previous related work.

·       
Strong
sense of personal integrity.

·       
Attention
to detail.

·       
Strong
supervisory skills.

·       
Ability
to multi-task.

·       
Team
spirit and problem solving abilities.

·       
Knowledge
of generic transport procedures and practices (IRC or NGO experience
advantageous).

·       
Familiarity
with northeastern province route.

·       
Five
years’ work experience in managing transport services and Procurement, at least
three years in a supervisory capacity.

·       
Holder
of a valid driving license

·       
Competent
in spoken and written English, Kiswahili and Luo is a plus

·       
Mechanical
background is a plus

·       
Good
mathematical skills,

·       
Good
communication and interpersonal skills

·       
Competent
use of PC especially spreadsheets.

How to Apply:

All Interested
applicants should apply online at the link below.

Click
Here

Deadline: 14^th February
2020

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