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Procurement Officer NGO Jobs – Finn Church Aid (FCA)
Job Title: Procurement Officer
Organisation: Finn Church Aid (FCA)
Duty Station: Kampala, Uganda
Reports to: Procurement
and Logistics Manager
About US:
Finn Church Aid (FCA) is the largest Finnish international
aid organization. We operate in 14 countries, where the needs are most dire. We
work with the poorest people, regardless of their religious beliefs, ethnic
background or political convictions. Our work is based on rights, which means
that our operations are guided by equality, non-discrimination and
responsibility. FCA operates in Yumbe, Obongi, Rwamanja and Kyaka II Refugee
Settlement under different donors which include UNHCR, ECHO UNCEF among others.
Job Summary: The Procurement Officer is responsible for
managing supply chain processes for both field.
He/she will be engaged in the day-to-day procurement process and report.
Key Duties and Responsibilities:
·
Support supplier registration and filing of all
related documentation in the department.
·
Collect and update data entry of procurement
related tasks and ensure all details are upto date at all times.
·
Support and follow up with suppliers and finance
department to ensure timely payment of suppliers on a weekly basis
·
Track the outstanding payments to suppliers and
notify the Procurement and Logistics Manager on a weekly basis,update suppliers
accordingly where necessary.
·
Consolidate weekly procurement reports and
submit it to Procurement and Logistics
Manager and key staff by every 5th of each month.
·
Document and file all procurement data in
accordance with FCA’s Procurement Manual and policy for archiving.
·
Provide support in managing Inventory &
Stock Management and ensure rules and regulations are followed.
·
Update procurement tracking system for
submission to Procurement and logistics Manager on a regular basis.
·
Maintaining and updating approved vendor
database.
·
Any other duty assigned by Procurement and
Logistics Manager
Qualifications, Skills and Experience:
·
The ideal candidate for the Finn Church Aid
(FCA) Procurement Officer vacancy must hold a Degree in Supply
chain/Procurement and Logistics Management from a recognised institution and
additional qualifications in CIPS will be an added advantage.
·
Three years of relevant experience from a
reputable NGO or institution, previous experience in humanitarian organization
will be an added advantage.
·
High integrity, pro-active, stable, robust
character and a good team-player
·
Excellent analytical and negotiation skills.
·
Proven commitment to accountability practices.
·
Proven ability to prioritize tasks, meet
deadlines, and work with limited supervision
·
Excellent knowledge on both software (word
processor, spreadsheet, Linux servers, Windows and hardware (network cards,
memory upgrades.
·
Good management, communication, teamwork,
capacity building and report writing
·
Ability to work independently when necessary,
set realistic goals, and work within agreed timelines
How to Apply:
All suitably qualified and interested applications should
send a cover letter and a CV (not more than 5 pages) with at least three
referees and a daytime telephone contact with copies of academic papers
addressed to:
The Human Resource and Administration Manager,
Finn Church AID, Uganda Country Office.
P.O. Box 21826 Kampala, Tank Hill Rd, Roche Close, Plot 1495
Muyenga, Uganda.
Email applications should be in one file attachment (Ms Word
or PDF) mentioning the position title in the subject to Ugaco.hr@kua.fi
Applications may also be hand delivered to our office in
Kampala.
Deadline: Friday 14th
February 2020.
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