Fresher Operations Officer NGO Job Placements – CARE International

Job Title:     Operations
Organization: CARE International
Duty Station: Uganda
Reports to:  The Administration Manager
About US:
CARE International CARE International has been active in Uganda since 1969 and
working in the country continuously since 1979, implementing a diverse
portfolio of programs and projects ranging from emergency services to economic
development and civil society building. Our current programming targets Women,
Girls and youth as well as vulnerable groups such as the extreme poor,
internally displaced people, children to provide assistance and opportunities
for empowerment and sustainable development through addressing the underlying
causes of poverty grounded on careful and thorough analysis of power relations
between different groups in society and the local context in which they live
and work. Our programming is guided by our core values of transformation,
Integrity, Diversity, Equality and excellence
Job Summary:   The primary responsibility of the Operations
Officer will be to  Provide overall
administrative management of sub-Office activities inclusive of procurement, inventory,
human resources, vehicle management, orientation, security, general
administrative services and project finance support, based on CARE-Uganda
Operations manual. 
holder will also be expected to use initiative in problem solving and help out
in project activities when requested to do.
Key Duties and Responsibilities: 
Logistics and
·       Receive, register and
process CARE store requisitions.
·       Ensure timely completion
of procurements in support of programme implementation in line with CARE and
donor policies;
·       Maintains and updates
inventory records and provides quarterly reports on inventory, stock levels and
distribution records. Organizes and supervises the physical stock taking of
·       Arrange accommodations
for workshops, client meetings and trainings,
·       Timely manage and update
all logistics reports and information as required by the organization.
·       Inventory & Asset
·       Keep an inventory list
of equipment, assets and means of transport, and the relevant contracts and
·       organize equipment and
stationary procurements, coordinate maintenance and replacement when required,
in consultation with and with approval of the supervisor and conform the given
authorization and (procurement) procedures
·       Ensure efficient
inventory management systems are in place and ensure that all procured items
are accounted for and quality/quantity controlled in stock reports and asset
inventory management systems.
·       Fleet management across
the field office to ensure safe and reliable transportation for all projects,
including monitoring of transport reports, vehicle servicing plans are cost
·       Continuously organize
vehicle and equipment maintenance/repair schedule and valuefor-money services
to the vehicle fleet/equipment.
·       Actively monitor and
keep records of the fleet/motorcycles/generators fuel consumption through
weekly reports.
Facility, security and
utility Management
·       Ensure maintenance of
office, utilities and other properties. Ensure security guideline and protocols
are followed and coordinate repairs works.
·       Install software and
hardware and conduct maintenance and upgrading to the ICT equipment at the
·       Perform routine backups
and provide support to users and coordinate ICT services,
·       Conform to the (HQ and
regional) ICT guidelines and procedures
·       Program support
·       As designated by the
Sub-Office Coordinator, represent CARE and CARE activities at meetings and
other occasions required
·       Play an active role in
project activities when requested to do so, for example, but not limited to,
monitoring project activities and outputs.
·       Official back up for the
finance officer

Qualifications, Skills and Experience:
·       The ideal applicant must
hold a bachelor of Business administration (BBA) and prior international NGO
experience in the Karamoja region will be advantageous. A relevant university
degree is a requirement.
·       Management of complex
administrative section requiring quick problem definition and development of
·       Good communication
skills both oral and written-i.e. writing letters and memos
·       Good computer skills
·       Good planning, time
management, and prioritization skills
·       High level of integrity
at work
·       People management skills
both at work and local community.
·       Flexibility and
willingness to learn at all times
·       A generalist approach to
issues at work as the position will fulfill roles both in program support and
How to Apply:
candidates should submit their application letters and most updated CVs including
the names, day time telephone contact and email addresses of three work related
referees through our recruitment email (

who originate from the following districts are encouraged to apply: Kotido,
Abim, Katakwi, Napak, Nabilatuk, Nakapiripirit, Amudat, and Moroto.
indicate the job title in the email subject line.

Is An Equal Opportunities, Gender Sensitive, Corruption, Sexual Exploitation
And Abuse Intolerant Employer. 
Note that CARE does not ask any applicant payment for any recruitment process.
Deadline: 21st
February 2020
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