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Job Title:     Finance Manager  

Organisation: International Rescue Committee
(IRC)

Duty Station:  Kampala, Uganda

Reports to:  Deputy Project Director (DPD)
– PlayMatters

About US:

The International Rescue Committee helps people whose lives
and livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.

Job Summary:  The Finance Manager is responsible for
ensuring that the day-to-day accounting operations and financial management
functions are performed in accordance with IRC’s policies and procedures, and
in accordance with the Generally Accepted Accounting Principles (GAAP). This
position will support the five-year project, “PlayMatters”, funded by the LEGO
Foundation. This position will be a part of the larger PlayMatters Regional
Project Management Unit that will support the implementation of the project
across East African countries of Ethiopia and Uganda. The project aims to build
children’s social, emotional, cognitive, physical and creative skills through
play in their homes, schools, and communities and will be implemented in
partnership with War Child, Plan International, Ubongo, Behavioural Insights
Team and Innovations for Poverty Action.

Reporting to the DPD, the Finance Manager will be
responsible for overall financial management of the PlayMatters regional
project and will be instrumental in quality financial practices and analysis.

Key Duties and Responsibilities:  

Finance and Accounting

·      
Develop and revise annual project budgets with
inputs from the region, HQ, and two countries

·      
Prepare regional and HQ annual project spending
plans, and update on a timely basis

·      
Execute quarterly spending report consolidation
and ongoing financial management (e.g., monitoring of budget to actuals)

·      
Work in close liaison with Logistics department,
prepare commitment lists every month for financial obligations already entered
into but not captured in financial reports

·      
Oversee the financial sub-award management for
regional partners, including disbursement management and tracking

·      
Review financial reports from Country Programs and
Regional sub-grantees

·      
Prepare quarterly donor financial reports,
ensuring reported information in accurate and compliant with donor rules,
regulations and reporting requirements

·      
Assist in the implementation of Finance
policies, procedures and systems

·      
Assist Uganda country program hosting the
regional database in the monthly reconciliation of regional balance sheet items
and the preparation of reconciliation reports.

·      
Work with the IRC Uganda Finance Controller and
Regional Finance Controller to prepare management accounts to be presented to
regional project management and the SMT for decision making

·      
Review all expenditure worksheets for accuracy
and completeness before uploading to SUN

·      
Manage the regional Payroll Administrator every
month, outstanding personnel advances and charges related to T7, for recovery.

Project Accounting Operations and Compliance Oversight

·      
Review all Purchase Orders and Purchase Requests
for proper coding and budget adequacy

·      
Participate in tenders and review tender
documents

·      
Review all payment documents for proper and
adequate back up

·      
Verify completeness and accuracy of all
accounting documents

·      
Check sub-grantee reports and arrange payments
to them with Finance Supervisor check and Project Coordinator approval

·      
Check and analyze expenditure transactions for
accuracy, make adjusting entries with proper supporting documentation and
approval when applicable and submit revised spreadsheet to his/her Regional
Finance Supervisor for final review. Keep track of subsidiary ledgers for advances,
receivables and payables

Best Use of Resources Analysis Execution

·      
Review funding allocations to enable proper
guidance to the project and proper coding.

·      
Develop and ensure use of systems for tracking
progress against budget at the country and regional levels including master
budget documents

·      
Provide training to program staff on finance
tools and processes specific to project financial management

·      
Provide support and training to program staff on
financial management issues identified as trends within/across countries

Key Objectives

·      
Execute Regional Financial and Budget management
– Including management of regional sub-awards

·      
Maintain oversight of the project’s accounting
operations and ensure compliance with IRC and regional office policies and
procedures

·      
Develop tools and processes for tracking
financial performance of the project across regional and country budgets to
meet IRC and donor requirements

·      
Serve as focal point for Best Use of Resources
Analysis execution

Qualifications, Skills and Experience:

·      
The applicant must hold a Bachelor’s degree in
Accounting, or Finance or CPA, ACCA equivalent.

·      
Advanced Diploma in Accounting from recognized
College/Institutions with a minimum of three (3) years of accounting
experience.

·      
A least 5 years of mid-senior management
experience in similar role.

·      
Previous team leader experience and knowledge of
team dynamics desirable.

·      
Computer literate with significant experience in
excel, accounting package knowledge (SUN system) will be an added advantage.

·      
The candidate should be mature, with stable
personality and ability to maintain confidentiality.

Security: Kampala is Security Level 2 – yellow.

How to Apply:

All candidates should apply online at the link below.

Click
Here

Deadline: 28th February 2020

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