Finance and Administration Officer NGO Job Placements – Joint Aid Management (JAM)

Organization: Joint Aid Management
(JAM)
Duty Station: Uganda
Reports to: Grants and Finance
Manager
About US:
Joint
Aid Management (JAM) is a humanitarian relief and development organization in
Africa founded in 1984 by Peter and Ann Pretorius. Aimed at fighting hunger,
poverty and malnutrition in Africa, our programmes provide food security and
proper nutrition, clean water sources and sanitation as well as emergency
relief in the communities in which we work namely Angola, Mozambique, Rwanda,
South Africa, South Sudan, Sierra Leone and Uganda. For more than three
decades, we have affected sustainable changes through these programmes, Helping
Africa Help Itself has always been our defining motto and serving Africa is
what defines us. JAM does not discriminate in terms of race, religion, gender
or political persuasion.



Job Summary:  The Finance and Administration Officer is a
full-time position and will be based in Arua, S/he will ensure adequate
stewardship of agency resources and sound financial reporting in line with
Generally Accepted Accounting Principles, JAM policies and procedures, local
laws and donor requirements. S/her major responsibilities would include but not
limited to preparation of cashbook, bank & petty cash operations, cash
receipts, receivables, prepayments, payables and operations. The Finance and
Administration Officer reports to the Grants and Finance Manager based in Juba.
Key Duties and Responsibilities: 
Finance
·       Review all payment
vouchers before they are presented to Area Manager/designate for approval.
·       Consolidate templates
for posting of General Journal vouchers and send to Finance Officer reporting
for posting to SUN on weekly basis.
·       Payment and filing of
all statutory obligations including PAYE and NSSF etc.
·       Cash Management – verify
the cash in bank, prepare cash forecast and ensure adequate cash is available
for planned activities.
·       Managing Advances,
Prepayments, and Receivables through follow up on delinquent liquidations,
Reconciliation of accounts.
·       Involvement in the
production of quarterly cash forecasts.
·       Making payments to
vendors and all service providers.
·       Review all transactions
to ensure that proper approvals and authorization have been done.
·       Ensure project is
managed and replenished in accordance to JAM cash management procedures.
·       Assist the Area Manager
to respond to the Country office requests.
·       From time to time,
perform any other duties as may be assigned by Grants and Finance Manager
and/Management.
Administration
·       Updating of asset
register for all assets at the filed location, carrying out asset count.
·       Management of drivers schedule
of activities.
·       Participating in field
procurement meetings
·       Supervising of drivers
including setting objectives, development and appraisal.
·       Preparation of fuel
efficiency report and submitting to Operations Specialist.



Qualifications, Skills and Experience:
·       The ideal candidate should have B COM or BBA Accounting or equivalent
degree and/or professional certification in accounting strongly preferred or
equivalent experience.
·       At least five years’ experience in a similar position
·       Proficiency in Sun System and Q & A applications strongly preferred
·       Demonstrated ability to assimilate to new policies and procedures
effectively
·       Extremely detail oriented and organized
·        Strong written and verbal communication skills
·       Proficiency in Microsoft Office applications (word, excel, outlook and
PowerPoint)
How to Apply:
All
Interested candidates who meet the above requirements, should send their
applications by email to  pita.tahani@jamint.com
addressed to the Human Resource Coordinator attaching their application letters
and CV
JAM
is an equal opportunity employer so women are encouraged to apply.
Deadline: 18th
February 2020
For
more of the latest jobs, please visit http://www.theugandanjobline.com
 or find us on our facebook page https://www.facebook.com/UgandanJobline

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