Finance and Administration Manager Job Careers – Danish Refugee Council (DRC)

Organization:
Danish Refugee Council (DRC)
Duty Station:
Kampala, Uganda
Reports to:
Country Finance Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary:   The Finance and Administration Manager main
objective is to provide efficient and effective financial and administrative
management according to DRC’s internal and donor procedures, as per the
Operations Handbook.
The position will work under the NURI Rural Infrastructure
and Water Resource Management Interventions and be responsible for all aspects
of financial management and control, including effective financial reporting in
a timely, accurate, relevant and informative manner and will also manage the
project audit. She/he will be responsible for the general administrative duties
including HR, procurement and logistics.
Key Duties and Responsibilities: 
Accounting/Finance
·      
To maintain cashbooks as recommended and ensure
timely submission.
·      
Monitor systems for financial operations in all
field offices in accordance with the Global DRC Operations Handbook and Local
Finance Manual and donor regulations, including systems for cash flow
management, budgeting, consolidation of accounting information, internal
controls, financial reporting, financial record-keeping and compliance.
·      
Maintain banking relations, plan and monitor
country cash flow requirements to ensure the smooth implementation of DRC NURI
project.
·      
To monitor the petty cash handled by the finance
staff.
·      
Develop annual fiscal year budgets with the Area
Managers and implement grant budgeting and forecasting systems with Area
Managers.
·      
Develop and maintain local office policies and
procedures and provide training for all issues related to local financial
matters.
·      
Analyse compensation packages, taxation
requirements and human resource policies for local staff to ensure that DRC has
adequately planned for of local staff compensation and benefits.
·      
Oversee management of insurance coverages for
DRC staff and properly.
·      
To ensure timely payment of salaries, and all
suppliers/partners’ invoices by finance.
·      
To supervise the preparation of vouchers and
related invoices.
·      
To ensure cash counts cash are at least done
once per week with the admin/finance officer, and at the end of each month
before closing accounts.
·      
To monitor cash flow and liquidity of the NURI
project
Reporting
·      
To prepare quality financial reports for HQ
review and ensure timely submission to the donors.
·      
To compile the accounting and financial data for
the monthly report.
·      
To prepare the monthly accounting report as
required by the DRC Uganda, regional office and HQ.
·      
To maintain a timely and proper organization of
the accounting supporting documents into files according to DRC requirements.
·      
To report on Support Services Key Performance
Indicators.
Budget, Financial
Management and Control
·      
To ensure that a financial and administrative
related information is accurate and is well maintained. This includes an
overall planning, budget and control of expenditures for shared operational
costs, but also coordination of budgeting and expenditure related to programme
implementation.
·      
To prepare the cash transfer’s request for HQ
whenever needed.
·      
To update and share regularly the financial
documents, allowing an accurate/timely/safe financial management of the
programme.
·      
Implement all relevant financial control tools
within the country programme.
Management,
Monitoring & Capacity Building
·      
Supervise administration tasks in NURI project.
This includes human resources, IT, procurement and logistics.
·      
To train, support, supervise and monitor the
finance staff ensuring that HQ/donor procurement guidelines are followed.
·      
To organize the administrative work and
distribute administrative tasks.
·      
To report on administrative achievements to the
Head of Support Services.
·      
To supervise internal and external audits and
implements corrective actions related to the DRC standards for operations.
·      
Lead in training plan and training needs
assessments as part of improving compliance with DRC standards. This includes
on-the-job training, instructions and relevant follow up measures, as well as
the design and conduct of more topic-bound training sessions.
·      
Lead in systems development and roll out of
systems already developed in close cooperation and coordination with DRC’s
Regional office and headquarters. This includes tools for monitoring shared
expenditures.
·      
Act as the DRC Uganda Code of Conduct and
accountability focal point.
Coordination
·      
To share and coordinate the administration and finance
information with the Head of Support Services and other senior staff.
·      
Where needed to attend the meetings organized
internally as well as those arranged by relevant donors and NGOs on
administration and finance.
·      
Any other duties as agreed with the Head of
Support Services.



Qualifications, Skills and Experience:
·      
The ideal applicant must hold a Bachelor’s
Degree in Financial, Accounting, Commerce – mandatory
·      
Professional qualification ACCA, CPA or similar
– mandatory
·      
Post graduate degree is desirable
·      
With at least 8 years of relevant work
experience in INGOs with a focus on financial management.
·      
At least 5 years relevant experience in a
developing country.
·      
Relevant work experience from Northern Uganda.
·      
Proven ability in the implementation of
large-scale programs.
·      
Experience with cash transfer programs,
particularly cash for work.
·      
High integrity, pro-active, stable, robust
character and a good team-player
·      
Highly motivated, results-oriented, and with
well-developed problem-solving skills.
·      
Ability to cope with heavy workloads and to work
under pressure to meet tight deadlines.
·      
Excellent management, analytical and negotiation
skills.
·      
Proven commitment to accountability practices.
·      
Proven ability to prioritize tasks, meet
deadlines, and work with limited supervision
·      
Strong information technology skills.
·      
Experience working with an ERP system is
desirable.
·      
Excellent Communication skills in English
required.
How to apply:
All Interested candidates who meet the required
qualifications and experience are invited to submit updated CV and cover letter
explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application
form on www.drc.dk under Vacancies.
Deadline: 28th
February 2020
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