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Job
Title:         USEFM Small Grants
Coordinator

Organisation: United States US Embassy, US
Mission in Uganda

Duty Station: Kampala, Uganda

Salary: USD $ 42,149

Open to: U.S. Citizen Eligible Family Members
(USEFMs) – All Agencies

Position Number: Kampala-2020-011

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed
diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R.
Malac currently heads the U.S Mission to Uganda.  The Mission is composed
of several offices and organizations all working under the auspices of the
Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda
are:

• United
  States Agency for International Development (USAID)
• Centers
  for Disease Control (CDC)
• Peace
  Corps

 Key Duties and Responsibilities:  

Small Grants Coordination 65%

•                 
The Coordinator is primarily responsible for
supervising and administering the Political/Economic (P/E) section’s small
grants portfolio, including the Ambassador’s Special Self-Help Fund, the
Democracy and Human Rights Fund, and potentially other Washington-based grants.
The Coordinator serves as the Grants Officer Representative (GOR) for all
grants under the P/E section’s purview, and supports the P/E Grants Officer (GO)
to design and manage the P/E section’s small grants programs.

•                 
The Coordinator will oversee and administer the
entire grant application process, including but not limited to: advertising the
Notification of Funding Opportunity, tracking and documenting the receipt of
all proposals, evaluating all applications submitted based on the established
proposal evaluation criteria, organizing a Grants Evaluation Committee
(Committee) meeting, presenting (in writing and verbally) a summary of all the
proposals to the Committee members, properly documenting the Committee meeting,
and working proactively with short-listed applicants to ensure proposals are
complete and of high quality.

•                 
In close collaboration with the GO, the
Coordinator is responsible for overseeing and administrating the entire project
life cycle: Pre-award, award, project implementation, and grant closeout.
Through in-person and online trainings, the Coordinator is required to obtain a
detailed understanding of the USG’s grants management requirements, and become
proficient with the Ariba online grants management website.

•                 
Visit applicants and grantees throughout Uganda
to assess applicants’ organizational capacity, and the effectiveness of
grantees’ project implementation, compared to the approved project proposal.
This involves substantial travel by road, including overnight trips as
necessary. Coordinator will also serve as point person for COM project visits
as necessary, including advance coordination with key district officials and
grantees, coordination with other Mission sections/agencies, as necessary, and
organizing all required logistics.

•                 
Maintain regular communication with grantees and
review all grantees’ required reports to ensure project implementation is on
track to meet propose objectives within the project period. Build grantees’
capacity to implement the proposed monitoring and evaluation strategy as
detailed in the project logical framework.

•                 
Work with the Financial Management Section to
ensure all required documentation for initiating financial disbursements is
properly completed and submitted in a timely manner. Maintain clear financial
controls over approved projects and programs to ensure that funds are used for
the intended purposes.

•                 
Draft reporting cables on P/E Section grants to
highlight their impact on targeted communities, and in response to requests for
information from Washington, with assistance from the GO.

Economic/Commercial Support 35%

•                 
Support the Economic/Commercial Officer
(EconOff) to promote bilateral trade, U.S. investment, and U.S. businesses in
Uganda. With guidance from the EconOff, the Coordinator will be responsible for
tracking and responding to requests for commercial assistance, identifying
businesses eligible for priority attention and additional advocacy efforts, and
maintaining contact with businesses if their plans to operate in Uganda
progress.

•                 
In collaboration with the EconOff and
Economical/Commercial Assistant, the Coordinator will plan and implement
logistics for Gold Key Service visits and trade missions, and other similar
duties as assigned.

•                 
Research: Assist in maintaining current records
on economic and commercial statistics such as: GDP, inflation, exchange rates,
bilateral trade numbers, investment numbers, and AGOA statistics.

Qualifications, Skills and Experience:

NOTE:  All applicants must address
each selection criterion detailed below with specific and comprehensive
information supporting each item.

•                 
The applicants for the United States US Embassy USEFM
Small Grants Coordinator job opportunity should have completed two years
college /university studies

•                 
Two years’ work experience with a governmental
or non-governmental organization in either program, administrative or grant
management is required.

•                 
Position requires professional and specialized knowledge
of project management (including analysis, assessment, and advice to community
organizations), contract drafting and interpretation, basic accounting and
business skills, database and file system management and program coordination.

•                 
Position requires detailed knowledge of U.S.
policies and regulations governing grants.

•                 
Ability to plan, arrange, manage and administer
all programs according to U.S. government regulations.  Must be able to work in a high-volume,
high-productivity environment and to work well with others. 

•                 
Must be computer literate, preferably with
experience in EXCEL and MS WORD.

•                 
Must be able to draft concise and clear
recommendations. 

•                 
A successful candidate must be a self-starter,
able to plan and execute his/her duties with minimal supervision.

•                 
The candidate must also be willing to travel
frequently to remote parts of Uganda to monitor and evaluate projects and must
be able to liaise effectively with projects implementers, beneficiaries, and
local officials. 

•                 
Must be able to obtain and maintain a Security
Clearance at the Public Trust level.

•                 
Language: Level IV fluent English in
speaking, reading and writing is required. This may be tested.

How to Apply:

All those interested in working with the US mission in
Kampala should send their applications online at the link below.

Click
Here

Deadline: 26^th February 2020

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