Diploma Jobs – Administration Assistant – Legacy Group

Job
Title:             Administration Assistant
Organisation:  Legacy Group
Duty Station:   Kampala, Uganda
Reports to: HR & Admin Manager
About US:
Legacy Group is a family-owned conglomerate based in Uganda
that offers a diverse range of services which include: financial, real estate,
agriculture and distribution. The legacy brand is more than just a visual
representation of who we are, but the shield on our logo symbolises protection
and defence that this vast empire offers to all it clients. This shield is
embedded in all the services and in all our interactions with our very valuable
clients. Legacy Group is a mother for a number of companies including Legacy
Credit, Legacy Properties, Legacy Distributors and Legacy Ranchers. With these
companies, we continue to play an important role in the development of the
business community especially in our areas of investment. We also pride
ourselves in our record of social responsibility in many critical areas that
further growth and development in Uganda, and Africa as a whole.
Key Duties and Responsibilities:  
In charge of all visitors and client reception activities at the
Accounts reception;
·       
All visitors must be registered in the visitors
book with visitor’s card numbers
·       
Visitors should not wait for more than 5 minutes
without being re-directed to the intended people to meet.
·       
Always communicate the visitor to the person
they intend to meet and reason.
In charge of maintaining a positive and warm Accounts reception at all
times;
·       
Always be at your desk or ensure that there is
someone to sit in for you if your to leave your station for at least 5 minutes.
·       
Fragrant and AC must be active and moderate at
all times.
·       
Ensure that reception is clean and tidy at all
times
In charge of record keeping and logging all incoming and outgoing mail,
documents, files, letters or packages at the Accounts reception;
·       
Be contact person for company correspondences
·       
Check company post office box for mails at least
once every week.
·       
Ensure that there is receipt acknowledgments for
mails delivered and received
In charge of office supplies
·       
Develop and maintain Min-Max for office supplies
like stationary and groceries.
·       
Reduce expenditure on supplies by at least 10%
every month.
·       
Maintain a register for supplies issues and
received for internal control purposes.
In charge of Team house
·       
Prepare refreshments for Directors whenever
required.
·       
Coordinate with Jumia to supply lunch for
Directors
·       
Ensure that Finance Director Property Directors’
offices are well organized at all times



Qualifications, Skills and Experience:
·       
The applicant must hold a Diploma in Business
Administration.
·       
A minimum of three years of experience as
Administration Assistant.
·       
Customer care skills
·       
Knowledge of MS Word, Excel & PowerPoint
·       
Basic knowledge of client care
·       
Training and experience in customer care and
Front office management.
·       
Similar work experience in a busy environment.
How to Apply:
All interested candidates should send their cv and cover
letter to the Human Resource Manager Legacy Group via email
erad.muramuzi@legacygroupug.com
Deadline: 6th March 2020
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