Administrator, Administrative Services Job Careers – Aikan HR Consultants (Bank)

Organisation: Aikan
HR Consultants
Duty Station: Kampala,
Reports to: Regional Chief Operating Officer, East Africa
About US:
Aikan HR Consultants
is one of Uganda’s leading HR consulting companies and trusted strategic HR
advisory partner, aikan’s services include aikan Jobs™, aikan Recruitment™,
aikan Internship™, aikan Leasing™, aikan Payroll™ and aikan OD.™  
Our Client is an International Bank whose 
purpose core business is of financing, promoting and expanding
intra-African and extra-African trade.
Job Summary:  The Administrator, Administrative services
will support the Bank to achieve its mission of stimulating  a consistent expansion of and diversification
of African trade so as to rapidly increase Africa’s share of global trade.
Key Duties and Responsibilities:  
coordination and communication – Coordinate workflow and communication as
needed among branch staff, headquarters and other external parties including
Bank clients and outside service contractors.
Development Support: Research resource materials / compile data, draft, edit,
proofread, desktop publish, revise, finalize, disseminate branch correspondences,
memorandum, documents, publications, presentations, reports, term sheets,
standard holding letters for facilities applications, proposals, and other
required materials
and Filing system – Implement and maintain a branch standardized filing,
indexing, archiving and document management system for both hard copies and
electronic records for all business related files in accordance with the Bank’s
records management policies and procedures.
Cash Account – Diligently manage the Bank’s petty cash accounts and cash floats
in accordance with the Bank’s policies and procedures, including, anticipating
cash needs, making timely replenishment requests, managing disbursement.
Administration Services – Coordinate travel activity for branch staff and
delegations in accordance with the Bank’s travel policy.
Management Services – Coordinate logistics of branch on-site and off-site
events, meetings, conferences, road shows, business promotion events,
cocktails, lunches, dinners.
Services – Process and renew diplomatic and international organization identity
cards, residence permits, long-stay visas, airport passes, driving permits and
any other required permits or documents for branch international staff and
their dependants as per the laid down rules and regulations.
Visas –
Process entry visas from different embassies for the branch staff, their
dependants and in-coming Bank delegations.
Services Support – Deputize the Associate, Administrative Services in the provision
of a range of administrative services.
Centre – Set up and maintain a branch library in liaison with HQ Knowledge.

Qualifications, Skills and Experience:
applicant must hold a Bachelor’s Degree
minimum of 3 years working experience in a similar role
organizational and planning skills
proficiency in English
to communicate and function in a culturally diverse and change-oriented setting
resourcefulness and ability to learn quickly
problem-solving skills
written and oral communication skills in English.
computer skills in MS Word, Powerpoint and Excel.
Time keeping skills and ability to put in extra hours as may be required.
customer service skills and willingness to devote extra time to work where
to work under minimum supervision and to multi-task.
level of integrity and confidentiality.
writing skills
How to Apply:
All suitably qualified
candidates should send their applications by clicking on this link.
Please upload the following in your application; an updated CV / resume (PDF or
Word Format) which should include your contact information and three work
related references and a one page statement describing your suitability for the
role should be included.
Deadline: 11th February 2020
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