Fresher Administration Officer US NGO Job Opportunities – International Rescue Committee (IRC)

Job Title:     Administration Officer  
Organisation: International Rescue Committee
Duty Station:  Kampala, Uganda
Reports to:  Operations Coordinator
About US:
The International Rescue Committee helps people whose lives
and livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary:  The Administrative Officer will act as the
point of contact for all staff under the PlayMatters Project at the regional
office, providing administrative support and managing their queries. Main
duties include managing office stock, front office, arranging all travel and
accommodation needs, preparing regular Purchase and payment request and
reports. Preparing periodic procurement plans and organizing project records.
Candidate should have previous experience as an Office Administrator or similar
administrative role. Our ideal candidate also has working knowledge of office
equipment and office management tools.
Key Duties and Responsibilities:  
Draft and following up on office purchases and
payment requests for PlayMatters project.
Manage program/office supplies through receiving
and making release orders
Support PlayMatters regional office staff to
review PR tracking sheets shared by supply chain on weekly basis.
Participate in the development of quarterly
procurement plan for PlayMatters project.
Act as Liaison between PlayMatters project and
IRC Uganda departments which include:- Supply chain, Finance and HR among
Organize a filing system for important and
confidential PlayMatters regional office documents
Maintain PlayMatters regional office calendar
and schedule appointments as required.
Book and/or schedule meeting/training/workshop
venues for PlayMatters regional office activities as required
Liaise with PlayMatters regional office staff to
schedule in-house and external events
Work with the PlayMatters regional staff to
ensure they submit their timesheets to Human Resource Office in time
Support PlayMatters regional staff to manage
program staff leave database in accordance with IRC regulations.
Coordinate and manage all travel and
accommodation needs for the PlayMatters regional office staff.
Manage project’s facilities and inventory to
ensure that they are in good working condition and regular on time repairs are
Maintain and ensure program stationery are procured
and a proper inventory is kept at all times
Communicate any staff welfare concerns to the
IRC Uganda HR/Admin Manager on a regular basis.
Perform other relevant duties as assigned (of a
similar nature or related and in the interest of the organization)

Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s degree in
Administration or social sciences.
Two years of relevant professional experience in
Project administration
Previous experience working with an
international NGO in a cross-cultural setting, preferably with a large project.
Remains productive when under pressure.
Works collaboratively with team members to
achieve results.
Relates and works well with people of different
cultures, gender and backgrounds.
Flexibility and prepared to work additional
Flexibility to continuously re-prioritize
Ability to multi-task
Ability to create a welcoming and comfortable
environment for all staff members
Ability to work both independently and as part
of a team
Able to respond rapidly to changing
environments, yet remain productive and focused
Strong and fast computer skills (primarily Word,
Excel, and outlook)
Prior experience as an administrator
How to Apply:
All candidates should apply online at the link below.
Deadline: 28th February 2020
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