UN Senior Supply Assistant Job Placement – United Nations High Commissioner for Refugees (UNHCR)

Supply Assistant
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
External 001/Temp/2020
Grade: GS-5

About UNHCR:

Office of the United Nations High Commissioner for Refugees was established on
December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under
the Statute of the Office of the United Nations High Commissioner for Refugees
is to lead and co-ordinate action for international protection to refugees;
seek permanent solutions for the problems of refugees and safeguard refugee
rights and well-being. UNHCR has an additional mandate concerning issues of
statelessness, as it is given a designated role under Article 11 of the 1961
Convention on the Reduction of Statelessness.
Senior Supply Assistant provides support supply to all local activities
pertaining to the supply chain function including planning, sourcing,
transport, shipping, customs clearance and warehousing in the operation. The
incumbent is supervised by a Senior Officer who provides regular guidance. S/he
works independently on routine tasks while follows instructions of the
supervisor or more complex issues. The incumbent maintains regular contact on a
working level on routine issues with other UNHCR offices, UN agencies, NGOs,
government partners and commercial contractors in the area to facilitate the
operation. The duty of the incumbent is to support the management of material
resources within the geographical area covered by the office while exercising
efficiency in the use of those resources.
Duties and Responsibilities: 
  • Apply UNHCR’s
    procurement strategy when planning for purchase of important commodities
    and services.
  • Initiate custom
    clearance of consignments, draft exemption requests, and liaise with local
  • Support warehouse
    management, and assist with planning and goods deliveries, and provide
    information on the status of requests and the availability of items in the
    supply chain.
  • Maintain accurate
    and comprehensive records on logistical activities and provide reports and
    updates periodically, and on request.
  • Examine Purchase
    Requests to ensure conformity and liaise with requesters.
  • Prepare quotation
    requests and tenders, produce bid-tabulations from tenders and prepare
    Purchase orders for approval.
  • Dispatch approved
    Purchase Orders, and follow-up with the delivery of ordered commodities
    and services.
  • Provide information
    on all procurement activities within area of responsibility.
  • Assist in managing
    Property, Plant and Equipment (PPE) effectively according to UNHCR rules
    and regulation including registration and marking of new PPE, Physical
    verification of PPE, preparation of agreements, preparation of disposal
    forms (including submissions to LAMB/AMB), and assistance with disposal of
  • Produce standard
    asset management reports and other asset information, periodically and
    when requested.
  • Maintain accurate
    data in all relevant business systems. Compile statistical information on
    supply chain related matters that will assist in decision making.
  • Any other
    responsibility deemed necessary or as delegated by the Supervisor in order
    to meet the level of service required by the organisation.
  • UNHCR delivers
    timely and quality goods and services to persons of concern in compliance
    with supply chain rules and procedures.

Qualifications, Skills and Experience:
  • The ideal candidate
    for the United Nations UNHCR Senior Supply Assistant job placement should
    have completed Secondary School education with post-secondary
    training/certificate in Business Administration, Logistics, Warehousing or
    a related field.
  • At least five years
    of previous relevant job experience.
  • Fluency in English
    and working knowledge of another relevant UN language and/or local
    language (as applicable in the duty station).
  • Managing Resources
  • Analytical Thinking
  • Planning and
  • Completion of UNHCR
    learning programmes or specific training relevant to functions of the
    position such as the Supply Chain Learning Programme (SCLP).
  • Computer skills (MS
    Office and PeopleSoft/MSRP).
  • Experience in
    customs formalities.
  • Experience in
    logistics or warehousing.
to Apply:
interested Ugandan nationals who wish to join the United Nations High
Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged
to click on the link below and follow the application instructions after
reviewing the job details.
16th January 2020
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