The Ugandan Jobline

Job Title:    Operations Officer

Organisation: Food
and Agriculture Organization of the United Nations (FAO)

Duty Station: Kampala,
Uganda

Reports to: Senior
Field Programme Officer

Grade: P3

About US:

The Food and
Agriculture Organization of the United Nations (FAO) has a global mandate to
improve nutrition, increase agricultural productivity, raise the standard of
living in rural populations and contribute to global economic’ growth.
Achieving food security for all is at the heart of FAO’s efforts – to make sure
people have regular access to enough high-quality food to lead active, healthy
lives.

Job Summary:  The Operations officer will be tasked with the
provision of operation support services.

Key Duties and Responsibilities:  

·       
Acts as
a focal point for all project operational matters, organizes and handles the
day-to-day operational activities of the field programme (including emergency,
rehabilitation and development projects, in national, regional and global
projects) and takes action in consultation with supervisors on any issues which
arise during the execution period;

·       
Prepares
project task force meetings and provides secretariat support;

·       
Ensures
the timely provision of project inputs (personnel, technical support services,
subcontracts, training, equipment and supplies) directly by the Organization
or, when appropriate, through contractors and in liaison with other support
units;

·       
Participates
in the preparation of project work plans, monitors progress and identifies
corrective measures to overcome operational constraints;

·       
Reviews
and monitors the project budget, prepares requests and revisions as required,
maintains and monitors budget expenditures and resources, reviews project
transaction listings with a view to identify errors in accounting against
budget lines;

·       
Prepares
and submits the Project Implementation Reports and any other reports required
by the Organization;

·       
Ensures
the completeness and quality of data and documentation in the FAO corporate
systems (e.g. GRMS, FPMIS), for all assigned operational field projects and
activities;

·       
Prepares
analytical reports on project performances as required;

·       
Coordinates
action concerning the completion of field projects and arranges for timely and
adequate reporting, including identification of project follow-up requirements;

·       
Contributes
to the formulation of project proposals according to FAO’s procedures and
prepares project documents for technical clearance and final approval under
different funding arrangements;

·       
Performs
other duties as required.

Specific Functions

·       
Oversees
budget preparation, funding allocation, budget revisions, field budget
authorizations and staff planning, as well as prepares periodic financial
reports;

·       
Ensures
the targeting of beneficiaries, the determination of technical specification
and the preparation and submission of calls for tender for the acquisition of
inputs and equivalent and quality control;

·       
Participates
in the preparation of documents, Request for proposals, Letters of Agreement
(LoA) in coordination with the CTA, the Lead Technical Officer and budget
holder;

·       
Prepares
projects task force and steering committee meetings; and carries out in-country
operational backstopping visits when necessary;

·       
Prepares
and submits periodical and final narrative (including recommendations), and
financial reports as required for the management of the project and the
European Commission as described in related specific agreement.

Qualifications, Skills and Experience: 

·       
The
ideal candidate for the Food and Agriculture Organization of the United Nations
(FAO) Operations Officer job opportunity should hold an advanced university
degree in public or business administration, finance, accounting, economics,
social sciences or another field related to the FAO mandate;

·       
Five
years of relevant experience in project management/operations and support;

·       
Working
knowledge of English and limited knowledge of another FAO official language
(Arabic, Chinese, French, Russian or Spanish).

Competencies

·       
Results
Focus

·       
Teamwork

·       
Communication

·       
Building
Effective Relationships

·       
Knowledge
Sharing and Continuous Improvement

Technical/Functional Skills

·       
Work
experience in more than one location or area of work, particularly in field
positions is desirable;

·       
Extent
and relevance of experience in programme/project formulation, analysis,
planning and implementation

·       
Understanding
of FAO policies and programmes is considered a strong asset;

·       
Extent
and relevance of experience in supporting, advising and guiding the
implementation of complex multistakeholder projects;

·       
Extent
of experience in formulation, implementation and monitoring of projects;

·       
Ability
to develop plans for the implementation and coordination of project operations
in developing countries, in partnership with UN agencies and other concerned
stakeholders and/or partners;

·       
Familiarity
with UN administrative, operational and financial procedures is an asset.

 NB:  FAO does not charge a
fee at any stage of the recruitment process (application, interview meeting,
processing)

How to Apply:

All suitably
qualified and interested Ugandan nationals should submit their applications
online at the link below.

Click
Here

Deadline: 18^th February 2020

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