Job Title: Operations Assistant
Organisation: Food and Agriculture Organization
of the United Nations (FAO)
Duty Station: Kampala, Uganda
Reports to: Operations
Specialist
About US:
The Food and Agriculture Organization of the United Nations
(FAO) has a global mandate to improve nutrition, increase agricultural productivity,
raise the standard of living in rural populations and contribute to global
economic’ growth. Achieving food security for all is at the heart of FAO’s
efforts – to make sure people have regular access to enough high-quality food
to lead active, healthy lives.
Job Summary: The Operations Assistant will perform a
variety of routine administrative and operational tasks in support of office
activities. This position is a support function and supports different project
activities.
Key Duties and Responsibilities:
·
Verify availability of funds under all
projects/programmes (including Field Budget Authorizations – FBAs) and ensure
that operational expenditures are in accordance with approved budgets;
·
Maintain detailed records of projects/programmes
expenditures, commitments and forecasts, and available balance;
·
Retrieve, enter, select and analyse data from a
wide variety of sources, including FAO’s corporate systems and databases
(FPMIS, COIN, GRMS, etc.);
·
Assist in the financial management of ongoing
projects and in the operational/administrative follow-up of project management
actions flagged in FAO’s Field Programme Management Information System (FPMIS);
·
Take corrective measures to overcome operational
constraints, including reconciliation of expenditures, balances, payments and
other data for day-to-day transactions and reports;
·
Assist in ensuring that timely action is taken
by the programme/project teams in all areas of programme/project
implementation, including, but not limited to, procurement, human resources, financial
and narrative reporting, project opening and closure.
·
Assist in advising the programme/project teams
on the most efficient and effective methods of project/programme delivery,
particularly regarding specific actions and/or project activities.
·
Carry out project opening, budget revisions,
project closures and other project-related actions in FPMIS, ensuring that
FAO’s Project Cycle Management guidelines are applied in all phases of project
management;
·
Assist in the preparation of project financial
reporting, whenever required;
·
Participate in the consolidation of budget
proposals;
·
Perform other related duties as required.
Qualifications, Skills and Experience:
·
The ideal candidate for the Food and Agriculture
Organization of the United Nations (FAO) Operations Assistant job opportunity
should hold a University degree in public administration, business
administration, economics or a closely related field.
·
At least two years of relevant experience
·
Working knowledge of English
·
National of Uganda
·
Excellent knowledge of EXCEL©.
·
Demonstrated ability to work in a multicultural
team, and interpersonal skills.
·
Demonstrated ability to work under pressure and
meet deadlines.
·
Knowledge of UN rules and procedures is
desirable
FAO Core Competencies
·
Results Focus
·
Teamwork
·
Communication
·
Building Effective Relationships
·
Knowledge Sharing and Continuous Improvement
NB: FAO does not charge a fee at any stage
of the recruitment process (application, interview meeting, processing)
How to Apply:
All suitably qualified and interested Ugandan nationals
should submit their applications online at the link below.
Deadline: 23rd January 2020
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