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Job Title:     Human Resources Assistant

Organization: United Nations Regional Service
Centre Entebbe (RSCE)

Duty Station: Entebbe, Uganda

Reports to: Chief of Unit

Job Opening Number: 20-Human
Resources-RSCE-130502-J-Entebbe (M)

About US:

The Regional Service Centre Steering Committee is the
decision-making body for RSCE, in compliance with General Assembly resolutions,
United Nations Secretariat rules and regulations, strategic guidance from
United Nations Headquarters and oversight bodies. The Steering Committee
consults with the Global Field Support Strategy Implementation Coordination
Team, as required.

Key Duties and Responsibilities:  Within
delegated authority, the Human Resources Assistant will carry out the following
duties:

·       
Assist in the preparation of staff members’
entitlements including claims, danger pay, daily subsistence allowance, mission
subsistence allowance for Government provided Personnel and Individual
Uniformed Personnel, volunteer living allowance and any other allowances for
payments in conformity and adherence to applicable United Nations policies e.g.
staff rules, financial regulations and rules, ST/AI issuances or practices,
IPSAS policy framework etc.

·       
Process the entitlements, benefits and payroll
for the international and national civilian staff and non-staff on behalf of
the Client Missions and/ or the RSCE, as well as claims for official travel and
expense reimbursements.

·       
Assist in managing the service line as
appropriate in the business processes related to payroll, leave entitlements,
contract extensions, other entitlements, separations and final payments for
civilian staff, non-staff and uniformed personnel.

·       
Assist in the processes related to the
on-boarding, travel arrangements, payments of settling-in grants, check-in,
check-out and separation activities for civilian staff, uniformed personnel and
non-staff, as well as the installation and repatriation of recognized
dependents.

·       
Monitor and evaluate the effectiveness of
related guidelines, staff rules, HR rules and regulations, practices and
procedures, and make recommendations through the Chief of Unit where necessary.

·       
Process and administer end to end entitlements
and benefits of International staff members in the RSCE in an efficient and
timely manner, i.e. Personnel Administration of Contracts, Personnel
administration of movements, Time Management and Separations.

·       
Advise internal and external clients on Benefits
and Entitlements, Staff Rules and Regulations and HR guidelines and promote a
collaborative and client-oriented approach.

·       
Review and process requests for entitlements and
claims.

·       
Assist the service line with the administration
and certification on the processing of benefits and entitlements processes in
compliance with the Rules and Financial framework.

·       
Determine, certify and process financial
entitlements related to appointments, reassignments, ongoing entitlements and
salaries.

·       
Ensure accurate and complete submission of
claims and entitlements in compliance with policy and guidelines.

·       
Review and recommend revision to Human Resources
(HR) policy guidelines relating to Benefits and entitlements as deemed
necessary.

·       
Perform HR administration of Benefits and
Entitlements in Umoja in line with the delegation of authority, maintain UMOJA
entitlements and HR local contracts and administration roles.

·       
Assist in the review and processing of data
pertaining to conditions of service.

·       
Resolve queries escalated in iNeed in UMOJA.

·       
Provide general office support services, draft
and/ or process a variety of correspondence and other communications.

·       
Set up and maintain reference files/ records
(electronic and paper).

·       
Schedule appointments/ meetings, monitors
deadlines, etc.

·       
Undertake research on a range of HR related
issues and assists in the preparation of notes/ reports.

·       
Maintain automated database containing HR
related statistics and prepares periodic reports.

·       
Perform a variety of administrative duties (e.g.
leave recording, request for office supplies and equipment etc.).

·       
May provide guidance/ training to less
experienced staff.

·       
Perform other duties as and when required by the
Supervisor.

Qualifications, Skills and Experience:

·       
The ideal candidate for the United Nations
Regional Service Centre Entebbe (RSCE) Human Resources Assistant job must hold
a High school diploma or equivalent is required. An additional qualification in
human resources is desirable.

·       
At least five (5) years of progressively
responsible experience in Human resources management, administrative services
or related area is required.

·       
Experience in the administration of a broad
range of benefits and entitlements using an Enterprise Resource Planning (ERP)
system is required.

·       
Experience working in human resources management
or administrative services within an international organization or
non-governmental organization – in a conflict or post-conflict setting is
desirable.

·       
Experience in a shared service center is
desirable.

·       
Languages: fluency in oral and
written English is required. Knowledge of another official United Nations
language is desirable.

Competencies

·       
Professionalism: Provide direct
operational support to the RSCE and its Client Missions by processing HR
related entitlements and benefits activities, and to all personnel transactions
and contract administration transactions. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and men in
all areas of work.

·       
Teamwork: Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.

·       
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; Establishes and maintains productive partnerships
with clients by gaining their trust and respect; Identifies clients’ needs and
matches them to appropriate solutions; Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects; Meets timeline for
delivery of products or services to client.

How to Apply:

All suitably qualified and interested candidates should send
their applications through the United Nations online portal at the link below.

Click Here

NB: The United Nations does
not charge a fee at any stage of the recruitment process (application,
interview meeting, processing, or training). The United Nations does not concern
itself with information on applicants’ bank accounts.

Deadline:  29^th January 2020

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