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Job
Title:     Finance
Assistant

Organization: United Nations Regional Service Centre
Entebbe (RSCE)

Duty
Station: Entebbe, Uganda

Reports to: The Service Line Manager

Job
Opening Number: 20-Finance-RSCE-130070-F-Entebbe (M)

About US:

The Regional Service Centre Steering Committee is
the decision-making body for RSCE, in compliance with General Assembly
resolutions, United Nations Secretariat rules and regulations, strategic
guidance from United Nations Headquarters and oversight bodies. The Steering
Committee consults with the Global Field Support Strategy Implementation
Coordination Team, as required.

Key Duties and Responsibilities: 

 Accounts

·      
Perform the monthly and yearly closing procedures in
Umoja ERP

·      
Analyze complex/unusual accounting transactions and
difficult claims for travel, invoices and entitlement matters, etc. and make
recommendations to the Team Leader or Service Line Manager on appropriate
follow-up procedures.

·      
Review and reconcile all open-item-managed (OIM)
accounts and investigate erroneous/invalid entries to take appropriate
corrective accounting action.

·      
Review various vouchers and accounting transactions,
e.g., payroll, payment of staff entitlements, final payments, travel claims,
vendor invoices, agencies, field missions, etc., to ensure conformity adherence
to relevant staff rules, financial regulations and rules, ST/AI issuances or
practices.

·      
Issue of invoice to agencies through Service Delivery
Module, and gnertate periodic report to review the agencies/missions balances.

·      
Assist in the preparation of the bank reconciliation
on a monthly basis.

·      
Review prior and current budget period commitments
for review, recommitment and cancellation of outstanding commitments.

·      
Respond to queries from staff members and third
parties.

Payments

·      
Verify that the necessary goods and services have
been received in accordance with the contract, agreement, purchase order or
other form of undertaking by which they were ordered and that they have been
certified by a duly designated certifying officer before vouchers are submitted
to approving officers for further review and approval.

·      
Review and prepare payments to staff and vendors for
goods and services, including checking payments for accuracy and correcting any
discrepancies.

·      
Review the computation of staff members regarding
their entitlements, including salaries, claims, danger pay, daily subsistence
allowance, mission subsistence allowance, voluntary living allowance and any
other allowances, and prepare vouchers.

·      
Assist in preparing of the year-end reports for the
United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions
made by locally-recruited staff.

Treasury/Cashier

·      
Review incoming payment instructions with regard to
banking details and sources of funds.

·      
Release payments from a House Bank in the Umoja ERP•
Prepare and disburse payments/cheques.

·      
Dispatch payment instructions and cheques to banks.

·      
Prepare receipts and deposit slips for all incoming
funds.

·      
Notify payees of status of payments.

·      
Identify and annotate bank account movements and
monitors bank balances of the mission’s accounts.

·      
Assist in cash management, including preparing cash
flow forecasts.

·      
Assist to make sure cash in vault are accounted for
on a daily basis.

·      
Monitor cheque stock and cash receipt vouchers and
requests for new stock as required.

·      
Monitor/review methods used to remit payments.

·      
Coordinate filing and archiving as required.

Budget

·      
Review, analyse and prepare cost estimates and
budget proposals, in terms of staff and non-staff requirements, including
programmatic aspects.

·      
Assist managers in the justification of resource
requirements for budget submissions; coordinate with other finance and budget
staff on related issues during preparation of the budget reports.

·      
Monitor budget implementation/expenditures and
assist with the reallocation of funds as necessary.

·      
Monitor extra-budgetary resources, including review
of agreements and cost plans, ensuring compliance with regulations and rules
and established policies and procedures.

·      
Assist in preparation of budget performance
submissions and finalization of budget performance reports, analysing variances
between approved budgets and actual expenditures.

·      
Verify accuracy of input data, ensuring consistency
of data in previous allotments to new allotments issued.

·      
Provide inputs into the preparation of allotments
and prepare redeployment requests.

General

·      
Keep up-to-date on guidelines that have bearing on
matters related to programme/peacekeeping budgets, ensuring compliance with
United Nations policies and procedures.

·      
Draft or prepare correspondence to respond to
enquiries in respect to financial and budget matters.

·      
Provide guidance and training (including preparation
of training materials) to junior staff with respect to transaction processing
and the use of various systems such as Umoja ERP System (SAP).

·      
Perform other duties as assigned by the
supervisor(s).

Qualifications, Skills and Experience:

·      
High school diploma or equivalent is required.
Technical or vocational certificate in accounting, finance, budget or related
fields is desirable.

·      
Knowledge of accounting, finance and budget
functions and treasury operations. Ability to analyse and apply data across the
full range of finance, accounting and budget functions. Demonstrated use of
initiative and ability to make appropriate linkages in work processes and
anticipate next steps showing skills and ability to analyse and interpret
financial data. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.

·      
Speaks and writes clearly and effectively

·      
Listens to others, correctly interprets messages
from others and responds appropriately

·      
Asks questions to clarify, and exhibits interest in
having two-way communication

·      
Tailors language, tone, style and format to match
the audience

·      
Demonstrates openness in sharing information and
keeping people informed

·      
Considers all those to whom services are provided to
be “clients ” and seeks to see things from clients’ point of view

·      
Establishes and maintains productive partnerships
with clients by gaining their trust and respect

·      
Identifies clients’ needs and matches them to
appropriate solutions

·      
Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems

·      
Keeps clients informed of progress or setbacks in
projects

·      
Meets timeline for delivery of products or services
to client

·      
At least 8 years of progressively responsible
experience within the United Nations system or in the private sector at the
national or international level in accounting, budgeting or financial
management is required.

·      
Experience in a service centre is desirable.

·      
Experience in Finance and Budget in a UN
Peacekeeping or Special Political Mission is desirable.

·      
English and French are the working languages of the
United Nations. For the position advertised, Fluency in English is required.
Knowledge of French is an added advantage.

Special
Notice: This “Recruit from Roster” job opening is
only open to roster applicants who are already placed on pre-approved rosters,
following a review by a United Nations Central Review Body. Only roster
applicants who were placed on rosters with similar functions at the same level
are considered to be eligible candidates. Eligible applicants receive an email
inviting them to apply. Rostered applicants are encouraged to apply only if
they are interested and available to take up the position at the duty station/s
specified in the Job Opening. Applying to this job opening carries an
expectation to accept the offer, if selected.

How
to Apply:

All suitably qualified and interested Ugandan
candidates should send their applications through the United Nations online
portal at the link below.

Click
Here

Applicants are urged to follow carefully all
instructions available in the online recruitment platform, inspira..

The evaluation of applicants will be conducted on
the basis of the information submitted in the application according to the
evaluation criteria of the job opening and the applicable internal legislations
of the United Nations including the Charter of the United Nations, resolutions
of the General Assembly, the Staff Regulations and Rules, administrative
issuances and guidelines. Applicants must provide complete and accurate
information pertaining to their personal profile and qualifications according
to the instructions provided in inspira to be considered for the current job
opening. No amendment, addition, deletion, revision or modification shall be
made to applications that have been submitted. Candidates under serious
consideration for selection will be subject to reference checks to verify the
information provided in the application.

No Fee

The United Nations Does Not Charge A Fee At Any
Stage Of The Recruitment Process (Application, Interview Meeting, Processing,
Or Training). The United Nations Does Not Concern Itself With Information On
Applicants’ Bank Accounts.

Deadline:  4^th  February 2020

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