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Job Title:      Finance Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Reports to:
Chief of Unit

Job Opening Number: 20-Finance-RSCE-130493-J-Entebbe (M)

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities:  Within delegated authority, the Finance
Assistant will carry out the following duties:

·       
Assists
with the processing of commercial vendors’ invoices and payments to vendors
providing goods or services to all RSCE Client Missions (processing invoices
resulting from commitments such as purchase orders, fund commitments, direct
expenditures, medical clinic invoices and replenishment of petty cash.

·       
Assist
in the development of the Service Line’s annual budget development programme,
particularly with respect to the establishment of major resourcing priorities,
and prepare cost estimates and budget proposals, in line with the Service
Line’s resourcing requirements. Review, analyze and revise data with respect to
the finalization of the budget proposals as well as Result Based Budgeting
inputs.

·       
Processes
staff members’ entitlements including claims, danger pay, daily subsistence
allowance, mission subsistence allowance for Government Provided Personnel,
Civilian Police and Staff Officers, volunteer living allowance and any other
allowances for payments in conformity and adherence to applicable United Nations
policies e.g., staff rules, financial regulations and rules, ST/AI issuances or
practices, IPSAS policy framework.

·       
Assists
in the review of completeness of documentation supporting invoices and payment
requests; Process vendors payments in Umoja after verification of accuracy and
consistency

·       
with
Purchase Order and Goods Receipt/Service Certification; Advise Vendors,
Procurement, SAU, R&I, etc. any missing documentation or anomalies that may
delay payment within one business day; Make close follow up to obtain missing
documentation; Maintain record of pending issues, update case files weekly;
Respond to queries from Vendors, Procurement, SAU, R&I; Measure performance
against established KPI’s; vendor open items monthly.

·       
Preparation
of monthly financial reports for submission to UNHQ and RSCE client missions.
Review of all Accounts Receivable and Accounts Payable accounts and balances
and report to Service Lines and Client Missions to ensure timely recoveries and
settlements.

·       
Review
of all General Ledger accounts to ensure correctness of transactions posted and
Open Item Managed accounts- validity and reasons for existence. Processing of
cost recoveries from client missions and follows up payments from the
respective vendors. Reviewing reconciliation and recording of Assets Under
Construction. Annual year-end closure including processing of financial reports
for submission to UNHQ.

·       
Preparation
of weekly and monthly bank reconciliation Open Items Reports. Preparation of
monthly bank reconciliation statements for all House Banks. Preparation of
monthly Open Items Reports on Payroll, Accounts Payables /vendors, and funds
commitments.

·       
Quarterly
reviews of operational effectiveness of the various service line processes.

·       
Assists
in the verification of transfers to other house banks, imprest payment and
preparation of statement, as well as preparation of remittance requests to UNHQ
and projection of off-cycle payments to UNMISS; Answering queries from staff
members, vendors, missions, other house banks; Keeping accurate records for the
purpose of auditing, and performance reports.

·       
Process
Assignment Grants, Relocation Grants, and DSA payments.

·       
Prepare
advance payment request; Initiate BP requests; Process daily allowances for
TCCs / PCCs (Troop Contributing Countries and Police Contributing Countries);
Process MSA; Process final and withheld payments (as well as recoveries);
Payment of DHL invoices; Release payroll, and payments for entitlements

·       
Perform
other duties as and when required by the Supervisor.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance
Assistant job must hold a High school diploma or recognized equivalent is
required. An additional qualification in finance, accounting or audit is
desirable.

·       
A
minimum of five (5) years of progressively responsible experience in financial
management, accounting, audit, administrative services or related area is
required.

·       
Experience
in the administration of a broad range of finance-related Allowances and
Payments or Benefits and Entitlements using an Enterprise Resource Planning
(ERP) is required.

·       
Experience
in application of Financial Rules and Regulations, policies, practices and
procedures in a large-scale organizational setting is desirable.

·       
Experience
working in financial management within an international organization or
non-governmental organization – in a conflict or post-conflict setting is
desirable.

·       
Experience
in a shared service center is desirable.

·       
Languages:
fluency in oral and written
English, is required. Knowledge of another official United Nations language is
desirable.

Competencies

·       
Professionalism: Provides direct operational support to the
RSCE and its Client Missions by processing financial related allowances and
payments activities and all personnel and contract administration transactions.
Shows pride in work and in achievements; demonstrates professional competence
and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.

·       
Teamwork:
Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.

·       
Client
Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; Establishes and maintains productive partnerships
with clients by gaining their trust and respect; Identifies clients’ needs and
matches them to appropriate solutions; Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects; Meets timeline for
delivery of products or services to client.

How to Apply:

All suitably
qualified and interested candidates should send their applications through the
United Nations online portal at the link below.

Click Here

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

Deadline:  30^th January 2020

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