Supply Chain Officer – Procurement NGO Job Careers – Danish Refugee Council (DRC)

Job
Title:            
Supply Chain Officer – Procurement
Organisation:  Danish Refugee Council (DRC)
Duty Station:   Uganda
Reports to: Area Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary:  The Supply Chain Officer – Procurement main
objective is to provide efficient and effective procurement implementation and
smooth running of procurement operations according to DRC’s internal and donor
procedures, as per the Operations Handbook and Quality Standards contained
within.
Key Duties and Responsibilities:  
·       
Establish a rigorous, accountable, and
transparent procurement system, compliant with the DRC Operations Handbook
Volume on Procurement Management, local law, and donor requirements.
·       
Advocate with program teams in the field for
procurement planning, in line with DRC Operations Handbook and Area Performance
Indicators (APIs), this includes participating in the process of procurement
planning with Program Managers and Area Manager as requested.
·       
Manage normal procurement tenders for Requests
for Quotation in the Field Office in collaboration with the Supply Team Leader.
·       
Manage all Purchase Requisitions received from
and process the procurements according to the Procurement Thresholds Table,
adhering to the procurement lead times as specified
·       
Ensure that the Procurement Tracking Table
(PRTT) is updated in real time and accurate for all requests received under
assignment and procurements in process.
·       
Ensure any new suppliers are vetted according to
DRC policies and updated on the supplier database, capturing comments on
performance and contracts issued.
·       
Ensure feedback from Program colleagues with
respect to contractor performance is captured on the DRC vendor master database
and is uploaded onto the DRC Uganda cloud based SharePoint archive system.
·       
Enforce a zero-tolerance policy regarding
corruption and contribute to ensuring complaints are recorded and investigated
appropriately, in line with the DRC Code of Conduct and Accountability
Framework.
·       
Coordinate with Supply Team Leader to ensure
that all issues related to procurement and ongoing contract management is
reported and solutions are realized as the issues arise, escalating the issue
to Area Manager if necessary.
·       
Maintain updated and complete procurement
contract files (in line with DRC Operations Handbook) of any ongoing contracts,
to be filed in Finance once the contract is closed and submitted for payment.
·       
Ensure proper accounting, reporting, internal
controls and maintenance/filing of records in accordance with guidance from
Supply Chain Team Leader or Area Manager and any DRC Uganda SOPs.
·       
Raise payment requests for processing and track
all payments requested in the Payment Tracker sheet of the PRTT to be
circulated weekly to Country Office in Kampala.
·       
Monitor the supply market trends for updated
information such as changes in market price, new products, and additional
suppliers.
·       
Adhere to DRC Code of Conduct and DRC specific
procurement procedures within the Supply Chain department.
·       
The Supply Chain Assistant may handle additional
tasks such as Fleet management, Warehousing and Asset management upon request
by the Supervisor and senior management



Qualifications, Skills and Experience:
·       
The ideal candidate for the Supply Chain Officer
– Procurement job must hold a University degree in Business Administration or
Supply Chain/Procurement Management
·       
CIPS certification is considered an asset
·       
A minimum of four years of work experience in
relevant field INGO or other agencies experience in Supply Chain functions,
with specific focus on procurement management.
·       
Proven ability in the implementation of
large-scale programs.
·       
High integrity, pro-active, stable, robust
character and a good team-player
·       
Highly motivated, results-oriented, and with
well-developed problem-solving skills
·       
Ability to cope with heavy workloads and to work
under pressure to meet tight deadlines
·       
Excellent communication skills
·       
Excellent analytical and negotiation skills
·       
Proven commitment to accountability practices
·       
Proven ability to prioritize tasks, meet
deadlines, and work with limited supervision
·       
Knowledge of computers: word processing,
database management packages.
·       
Languages: Excellent communication
skills in English is required.  Fluency
in Luganda and other local languages is an advantage
How to Apply:
All candidates should send their online applications at the
link below.
Deadline: 23rd January 2020
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