The Ugandan Jobline

Job
Title:     Human Resources Senior Associate

Organization: Management
Sciences for Health (MSH)

Duty
Station: Kampala,
Uganda

Reports to:   The Country HR Manager

Grade F Job ID 13-10923

About
US:

Management
Sciences for Health (MSH), a global health nonprofit organization, uses proven
approaches developed over 40 years to help leaders, health managers, and
communities in developing nations build stronger health systems for greater
health impact. We work to save lives by closing the gap between knowledge and
action in public health. Since its founding in 1971, MSH has worked in over 150
countries with policy makers, health professionals, and health care consumers
to improve the quality, availability and affordability of health services.
Working with governments, donors, non governmental organizations, the private
sector, and health agencies, MSH responds to priority health problems such as
HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health;
family planning and reproductive health; and chronic non-communicable diseases
such as cancer, diabetes, and lung and heart disease. Through strengthening
capacity, investing in health systems innovation, building the evidence base,
and advocating for sound public health policy, MSH is committed to making a
lasting difference in global health.

Job Summary:  The Senior Human Resources Associate is
responsible for on boarding of new hires, human resource information
management, leave management, supports with recruitment, and provides
administrative HR support. S/he is aware of and adheres to human
resources-related laws and regulations and with MSH’s Procurement Integrity
standards.   S/he handles information and
documents relevant to human resources with a high degree of confidentiality,
discretion, and attention to detail.

Key Duties and Responsibilities: 

·       Leads recruitment of
junior positions and Short Term Technical Assistance (STTA) and provides
support for higher level roles in accordance with the recruitment standard and
lead times, and regularly updating the hiring managers about the progress
through the relevant recruitment trackers.

·       Leads the on boarding
process ensuring that, all new hires receive the new staff information pack
before they report to work, have completed the on boarding documentation and
monitors the on boarding progress.

·       Responsible for HRIS
management by processing employment actions in the appropriate HRIS system when
changes are made to an employee’s status, updating the HR database and payroll
and sending appropriate communications to the employees.

·       Manage the staff
personnel files to ensure up to date and accurate information.  Routinely file documents and ensure files are
complete at all times. Regular audit of personal files.

·       Responsible for
management of all MSH Uganda leave records ensuring that all leave requests are
authorized by supervisors, verified  and
accurately captured in the leave database. During the payroll processing
period, verify leave information on time sheets to ensure accuracy. Share leave
information with staff on a weekly basis.

·       Ensures employee medical
insurance information is accurate prior to payment and works with  insurance providers to address staff
insurance related issues.

·       Coordinates the process
for separating employees including the preparation of letters confirming last
date of employment, providing the accompanying benefits information and
supporting the clearance process.

·       Participates in HRM
meetings and works with HRM team members and other MSH staff to identify ways
to streamline work flow.

·       Support the creation of
a safe and healthy work environment through organizing appropriate activities.

·       Provides general HR
support including monitoring of employee contracts dates, processing letters,
schedule meetings and other logistics as required.

Qualifications, Skills and Experience:

·       The ideal candidate must
hold a Bachelor’s degree in human resources or equivalent combination of education
and experience preferred. Minimum of 3 years related experience.

·       Previous experience and
knowledge of basic human resources practices and regulations.

·       Demonstrated strong
ability to handle human resources information and documents with high degree of
confidentiality, discretion, and good judgment.

·       Previous work experience
in a culturally and linguistically diverse environment preferred.

·       Ability to work
independently and follow-through on recurring requests and projects as
assigned.

·       Demonstrated intermediate
computer skills in Microsoft Office Suite applications, including Word, Excel,
PowerPoint, and Outlook.

·       Maturity and ability to
work as part of a team, handle a variety of tasks and priorities in a
time-sensitive environment with a sense of urgency; able to meet competing
deadlines simultaneously and effectively.

·       Demonstrated ability to
interact professionally and effectively with staff at all levels both
internationally and domestically.

·       Thorough understanding
of the importance of paying attention to detail in administrative work.

·       English fluency required

How to Apply:

All
interested and qualified candidates please apply online at the link below

Click
Here

Management
Sciences for Health is an equal opportunity employer offering employment
without regard to race, color, religion, gender, sexual orientation, gender
identity, age, national origin, citizenship, physical or mental disability, or
veteran status.

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