The Ugandan Jobline

Job Title:      HR & Admin Officer

Organization: International Rescue Committee
(IRC)

Duty Station: Uganda

Reports to: HR and Admin Manager

About US:

The International Rescue Committee helps people whose lives
and livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.

Job Summary:  The HR & Admin Officer supports the
affairs related to the day to day running of the IRC Uganda Yumbe Office and
providing key support on all HR functions. The Human Resource Officer will
assist in the human resources activities including recruitment and orientation,
personnel files, staff benefits and insurance schemes and payroll, etc.

Key Duties and Responsibilities:  

Recruitment and On-boarding

·       
Initiate and coordinate all the recruitment
requests and follow through on hiring procedures in line with the policy.

·       
Prepare and post all job advertisements for all
vacant positions in appropriate channels and ensure wide and appropriate
distribution, this includes e-filing of application and sending out HR
communications.

·       
Maintain a recruitment resource database (CVs).

·       
Maintain an organized recruitment resource
database and bi-weekly update the recruitment status report and send it to all
managers on a weekly basis

·       
Organize interviews and follow through on hiring
procedures in line with the IRC policy

·       
Liaise with hiring managers and field based
HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices.
Includes providing pre-assignment information, orienting employee to the IRC
Way in the office

Contract Management

·       
Preparing and track offer letters and employment
contracts.

·       
Prepare COS (Change of Status) forms as required
and draft /track Staff Contracts, termination forms/notifications.

·       
Ensure internal equity is maintained for staff
compensation and benefits and advice programs leads accordingly.

·       
Ensure staff understands their benefits package
and lead an effective administration of the benefits.

·       
Maintain accurate and up to date personnel
records of all employees including orderly archiving.

·       
Ensure the IRC way violations are captured,
reported and followed through on a monthly basis.

HRIS Support

·       
Support the management of IRC Uganda’s HRIS
system and ensuring that it is accurate and maintained up to date.

·       
Support the maintenance of all talent acquisition
and management processes in Cornerstone and the HRIS as assigned, to ensure
100% data integrity.

·       
Act as a point of contact for all Cornerstone
enquiries

·       
Capacity building employees, management and HR
Focal points in use of Cornerstone and the HRIS.

·       
Support Payroll process for national staff, as
required.

Performance Management

·       
Coordinate timely performance appraisals and
maintain an updated PME database for all staff in coordination with the other
field HR leads

·       
Ensure that performance evaluations for all
staff are conducted on time, and review all evaluations to ensure quality and
consistency

·       
Collate training needs from the PME and ensure
that they are captured in the Annual learning and development plan.

Health Insurance Management

·       
Coordinate the national staff health insurance
scheme ensuring timely and accurate reports from the service provider.

·       
Ensure all staff and eligible dependents are
registered on to the medical insurance scheme, monitor staff medical coverage
and ensure that the scheme is functioning well.

·       
Liaise with the health service provider to
resolve any issues with the services.

·       
Follow up on all medical insurance matters for
staff including adding and deleting staff to/from the employer’s liability and
the medical and hospitalization insurance policy schemes as well as follow up
on payments and claims.

Exit Management

·       
Process and track all termination paperwork for
all national and expatriate staff including preparation of termination notice
letters in relation to closing grants and restructuring.

·       
Work closely with supervisors to ensure exit
interviews are offered to all staff and data is captured in the online exit
survey to ensure a learning and reflective culture in the country program.

·       
Ensure that staff are removed from the Health Insurance
scheme and GPA schemes accordingly

·       
Develop and maintain reports to update and
finalize terminal benefits

·       
Perform other duties as needed or requested by
the Senior HR /Admin Officer or the HR Coordinator.

Qualifications, Skills and Experience:

·       
The applicant for the HR & Admin Officer job
should hold a University Degree, Diploma in Human Resources or similar
professional qualification

·       
Three years of relevant professional experience
in human resources

·       
Strong knowledge and experience of HRISs, and ideally
in supporting others to use HRIS

·       
Extensive knowledge and experience of managing a
payroll, preferably for more than 400 employees

·       
Previous experience working with an
international NGO in a cross-cultural setting, preferably in the HR sector

·       
Strong experience in an human resource support
role

·       
Ability to analyse and interpret numerical data
and processes

·       
Ability to maintain the highest degree of
discretion and confidentiality of HR information

·       
Ability to use judgement to determine when to
deal with a query to conclusion or when to pass to another member of the team

·       
Organised and methodical and with good attention
to detail

·       
Willingness and ability to work within a
multi-site, international organisation

·       
Customer focused with good interpersonal skills

·       
Ability to work on own initiative with limited
supervision

·       
Ability to deal with ambiguity and work towards
a resolution

·       
Excellent written and verbal communication
skills

·       
Excellent Microsoft Office packages – Word,
Excel, and Outlook.

·       
Able to coach and support others

How to Apply:

All qualified and interested candidates should send their applications
and CVs only to denis.otto@rescue.org

Deadline: 14^th February 2020

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