Head of Systems

GOAL is currently seeking to hire a competent person to join
our Uganda team. This is an exciting opportunity for you to join an extremely
dynamic International NGO and to use your skills. If you are familiar with
working within the international development aid sector and have a strong
background in the areas mentioned, then you are the one we are looking for!
Head of Systems
About the Role: As
the Head of Systems, you will be reporting to the Country Director and you will
be leading the logistics, procurement, IT, safety and security and
administration departments, with a dotted line from the Field Managers to
ensure support systems meet the demands placed on them. Significant focus will
lie on developing the capacity of the above-mentioned departments, with an
emphasis on ensuring compliance with GOAL and donor rules and regulations and
resolution of audit issues.
Key Duties and Responsibilities:  
The key responsibilities of the role will be:
Logistics
·       
Overall supervision and oversight of logistical
operations in Kampala and across all field offices: including
procurement/supply chain, stores, inventory and asset management, premises,
security and fleet management;
·       
Ensure that there is an effective system in
place for asset management and replenishment planning;
·       
Ensure that there is an effective system in
place for contract management and renewal;
·       
Ensure that the GOAL logistics services, and
transport fleet serves the needs of the programme;
·       
Ensuring that quality logistics reports are
produced and submitted on time, with regular review and feedback on
improvements to reporting tools and processes;
·       
Ensure logistical operations are aligned with
GOAL Logistical Manual and with Donor requirements.
Procurement
·       
Manage the provision of goods and services for
the country office and projects following established GOAL procedures regarding
sub-contract review and awarding of contracts, evaluate for cost effectiveness
and manage the negotiations in connection with eventual agreements;
·       
Improve cost-effectiveness through use of
framework contracts, procurement plans and improved coordination of programme
activities, purchasing and transport;
·       
Regular procurement meetings / procurement
trackers and timelines ensuring regular coordination between procurement and
programmes;
·       
Effective management of contracts with timely
payments (reconciliation of payments with underlying documents);
·       
Guide, review, monitor and audit procurement
transactions to ensure value of money and adequate specifications of items
procured, as well as in areas such as code of conduct, ethics, fraud prevention
and government procurement compliance.
Security
·       
Ensure there is timely communication of security
advisories so that senior management and staff are informed on safety and
security related issues and ensure that they are kept informed of all security
developments and are in a position to take appropriate action when required;
·       
Ensure that appropriate systems and procedures
are in place to maximize the safety and security of all GOAL staff and that
these systems and procedures are adhered to at all times;
·       
Ensure that safety and security is mainstreamed
into all areas of planning and operations;
·       
Support in timely review of security SSEPs and
SOP procedures;
·       
Ensure full compliance with SSEP and SOP
procedures on security of staff and office premises;
·       
Liaise with HQ-based and Regional Security
Advisor or his/her designated staff member on all security matters.
IT
·       
Ensure that the IT planning reflects programme
priorities;
·       
Ensure support and oversight by IT team for IT
related issues including adherence to IT guidelines;
·       
Liaise with Dublin IT support in relation to IT
maintenance and IT equipment management and formatting;
·       
Ensure that regular back-ups and virus checks
are carried out;
·       
Ensure all IT components (hardware, software,
data, processes and people) maintain pace with changes in technology.
Financial
·       
Prepare and manage the overall core cost budgets
and equipment budgets for the country programme ensuring consultation with and
contribution from field teams;
·       
Coordinate with the Country Finance Team to
ensure that field core cost budget management tools are provided for review and
management;
·       
Facilitate coordination between system
departments and the finance department including monthly finance / logs
meetings;
·       
Participate in the development of proposal
budgets ensuring sufficient funding is secured for equipment and support
functions to enable the successful delivery of programmes;
·       
Ensure organisational compliance to donor
policies and guidelines.
Staff Management
·       
Ensure performance evaluations are completed for
Logistics, Procurement and IT staff;
·       
Agree with direct reports monthly and longer
term objectives for his/her department and review on a monthly basis their
achievement based, in part, upon agreed performance indicators;
·       
Provide direct reports with reasonable support
and supervision as required to assist with the implementation of their work and
to ensure that targets are being achieved;
·       
Support direct reports to work with other
functions and programmes to coordinate and link work across the country
programme;
·       
Build the capacity of and manage staff in the
logistics/procurement and IT departments in accordance with the HR Policy, and
ensure the highest standards of ethics, accountability and professionalism.
Policies, Procedures and Guidelines
·       
Working with the CD and the Senior Management
Team (SMT) identify areas requiring development and set out priorities and
plans for meeting them;
·       
Support policy development and implementation in
systems, working with the respective leads;
·       
Support the ongoing development and
implementation of Logistics, Procurement, IT systems to improve the
effectiveness and efficiency of the organisation;
·       
Act as the Data Privacy Focal Person for GOAL
Uganda in coordination with HQ and ensure that the country programme is fully
compliant and in adherence to relevant data privacy policies including GDPR;
·       
Liaise with Dublin on development of policies
within head office and the field, sharing information in order to encourage the
development of systems that are valuable for all parts of the organization.
Representation and Communication
·       
Ensure the team leaders (finance, logistics,
programmes etc), are appraised of all activities designated to their
responsibility and any difficulties that may arise though regular meetings both
formal and informal with management and staff;
·       
Ensure that GOAL is legally registered with
appropriate bodies at national and district level and that GOAL develops and
maintains effective working relationships with local government officials,
leaders and the community;
·       
Represent GOAL in inter-agency meetings and
working groups on systems issues to ensure GOAL’s interests are reflected in
activities related to logistics, procurement, IT and security.
·       
Liaise closely with the CD, FC and programmes
team to ensure that adequate resources are budgeted for when planning new programmes;
·       
Serve as the security focal point counterpart
for GOAL Uganda in support of the Country Director
·       
Deputise for the CD when requested.



Qualifications, Skills and Experience:
·       
10 years’ experience managing logistics,
procurement, IT and administration with 5 years at a senior management level
·       
Master’s in Business Administration with
training in Logistics, Procurement and Security
·       
Excellent understanding of key donor rules and
regulations and implementation of strong compliance and control framework
·       
Experience in operational support to proposal
budget development and planning
·       
Demonstrated analytical and conceptual skills to
plan projects, timetable activities and oversee staff work with a strong
ability for budget control and financial management skills
·       
Demonstrated ability to mentor and build
capacity within diverse teams
·       
Excellent staff management and personnel skills
·       
Excellent critical thinking and strategic
analysis skills.
·       
Good skills in systems development and
documentation e.g. experience of ISO systems
Safeguarding
·       
Children and vulnerable adults who come into
contact with GOAL as a result of our activities must be safeguarded to the
maximum possible extent from deliberate or inadvertent actions and failings
that place them at risk of abuse, sexual exploitation, injury and any other
harm. One of the ways that GOAL shows this on-going commitment to safeguarding
is to include rigorous background and reference checks in the selection process
for all candidates.
Accountability within
GOAL
·       
Alongside our safeguarding policy, GOAL is an
equal opportunities employer and has a set of integrity policies. Any candidate
offered a job with GOAL will be expected to adhere to the following key areas
of accountability:
·       
Comply with GOAL’s policies and procedures with
respect to safeguarding, code of conduct, health and safety, confidentiality,
do no harm principles and unacceptable behaviour protocols.
·       
Report any concerns about the welfare of a child
or vulnerable adult or any wrongdoings within our Programming area.
·       
Report any concerns about inappropriate
behaviour of a GOAL staff or partner.
About GOAL
Established in 1977, GOAL is an international humanitarian
agency, with a global team of 2,400 personnel, dedicated to alleviating the
needs of the most vulnerable communities. Currently operating in 13 of the
world’s most vulnerable countries, GOAL delivers a wide range of humanitarian
and development Programmes, ranging from humanitarian relief in disaster
situations, to focusing on nutrition, food security, and building greater
resilience and sustainable livelihoods.
General description
of the country programme:
First operational in Uganda in 1979, the current GOAL Uganda
country programme focuses on Health (including WASH, Health Accountability and
Nutrition programing); and a market-based systems approach to improving
agricultural livelihoods and WASH. GOAL Uganda mainstreams gender, child
protection, social behaviour change and resilience strategies across all
programming. GOAL works on a district focused approach and uses a mixture of
direct implementation and partnerships with national and international civil
society organizations, local government, the private sector and communities to
give effect to our mission.
GOAL Uganda has a skilled team of approximately 100
personnel and manages an annual operating budget of approximately €8.7 million
(2018). GOAL is currently operational in the North, South, East and West of
Uganda with six established offices in Kampala, Lira, Bugiri, Abim, Kaabong and
Agago Districts. GOAL Uganda country programme is funded by a number of donors
who include Mastercard, charity: water, Irish Aid and some small foundations.
Remuneration Package
and Benefits:
Our package includes a competitive salary, health insurance
cover for up to 3 dependents, comprehensive 24 hour personal accident cover,
terminal benefits equivalent to one month for each completed year of service
and our working hours provide for a half day on Fridays.  GOAL promotes a learning and development
environment with training & study opportunities aligned to our staff
development policy.
How to Apply:
All interested applicants who meet the requirements should
submit their applications by email with at least 4 reference contacts (3 from
the last three employers, and 1 character reference), and daytime contact
number to; The Human Resource Manager, GOAL Uganda: recruitment@ug.goal.ie  indicating the title for the position applied
for in the subject line by 23rd January 2020. 
PLEASE DO NOT ATTACH CERTIFICATES.
Deadline: 23rd January 2020
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline

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