Grants Assistant NGO Job Careers – SOS Children’s Villages

Job Title:       Grants Assistant
Organization: SOS
Children’s Villages
Duty Station:  Uganda
Reports to:
Grants Accountant
Job Ref:
SOS-UG/JOBS/2020/002
About US:
SOS Children’s Villages is an independent, locally
registered, child-focused, social development nongovernmental organization with
a strong reputation for providing quality care and protection, education and
health needs for vulnerable children. Since its inception in 1991, SOS CV
Uganda has reached over 60,000 children, youths and adults directly and
indirectly to become empowered and self-reliant to contribute significantly to
the needs of their families and communities. Works in partnership with a number
of donors, (institutional and corporate agencies) including; Norwegian Agency
for Development Cooperation (NORAD), Austrian Development Agency (ADA), Grieg
Foundation, ERIKS Development Partner, USAID/Bantwana World Education, AVIS
Foundation, Brand Charity, USAID/Uganda Private Health Support Program (UPHSP),
Terre des Hommes (TDH), Stanbic Bank 
Uganda, DHL – Go Teach, Madhvani Group of Companies.
Job Summary: The Grants Assistant supports the Grants Accountant to
manage grants provided to SOS Children’s Village Uganda. S/he is responsible
for providing support during the financial management and monitoring of sub-recipient
projects. S/he will also support the grants team in providing financial
management support to contractors /grantees. S/he performs a full range of
financial and management accounting which include the accurate maintenance of a
tracking record of grantee expenditures and advances, raising payments,
reviewing grantees’ financial reports, building financial management capacity
among grantees, ensure compliance with SOS/Donor rules and regulations, and
orienting grantees/KIPs on sub-grant requirements. This position may be based
at SOS Uganda Locations.
Key Duties and Responsibilities: 
·      
Work
collaboratively with the Grants Accountant and support in developing and
implementing
grants management systems.
·      
Follow
up on accountabilities fro
m sub-grantees in a timely manner to
necessitate processing of additional funding.
·      
Work
closely with the Grants Accountant in developing plans/budgets for the
financial needs of
sub grantees.
·      
Manage
and prepare reports for the Grants/ project under her
/his control and submit
them to the Grants Accountant by 7h of the following month./
·      
Ensure
that all requests are properly coded and charged to Projects where necessary
·      
Work
collaboratively with the other grants management team members in overseeing sub
grant
functions and coordinate preparation of grant agreements,
monitoring of grant periods and close out of the sub-grant awards.
·      
Review
liquidation reports from sub-
grantees.
·      
Support
in management of hard copy / electronic filing structure and system for
financial
information and contracts related to sub- grants.
·      
Provide
support in tracking and reporting of financial performance of grants.
·      
Work
closely with Gran
ts management team to establish tools to track
supervision visits to partners and provide necessary updates to technical
teams.
·      
Other
duties as assigned



Qualifications, Skills and Experience:
·      
The
ideal applicant must hold a Degree in Business, Management, Finance, Admini
stration,
or other related field.
·      
At
least 3 years of relevant experience managing the financial and administrative
components
of grants, grants-under-contract, subcontracts,
·      
Excellent
interpersonal communications, and organizational skills.
·      
Ability
to independently plan and execute complex tasks while addressing daily
management details and remaining organized and focused on long-term deadlines
and strategy
How to Apply:
If you believe you are the right candidate for this
position, please send your application letter, detailed curriculum vitae (CV),
and photocopies of academic certificates, and names and contact details of
three traceable referees to ;
The Head Human Resource and Administration
SOS Children’s Villages Uganda,
Plot 53 Ntinda II Road
Kampala
Electronic Applications must be sent as one Single PDF
Document not exceeding eight pages to: nationaloffice@sosuganda.org
Applications that are late, do not have CV or certificates
or exceeds eight pages or electronically
submitted as images will be disqualified. Only shortlisted
candidates will be contacted
 Deadline: Wednesday 15th January 2020
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