Fresher Finance and Administration Officer Job Vacancies – YWCA-YMCA Global

Organization:  YWCA-YMCA Global
Duty
Station:
 
Uganda
Reports to:   Program Advisor
About
US:
YWCA—YMCA
Global (YGlobal) is an organization for development and solidarity. We are
owned by the Norwegian YWCA-YMCA and the YWCA-YMCA Guides and Scouts of Norway,
and work in partnership with our sister organizations in the World Alliance of
YMCAs and World YWCA. Our vision, together building global justice and peace emphasizes
our belief that ii we work together we can create a better world for everyone.

Job Summary:  The Administration and Finance Officer is
responsible for the effective and efficient management of the budget and assets.
He/she will ensure the transparent organization of procurement of goods and
services in order to support project officers in administrative and financial
management. He/she must secure and present organization assets, equipment, and
programs through the application of policies and procedures. The work will be
done in close collaboration with Stromme Foundatioan and YGlobal’s headquarters
in Oslo. The position will be based at YGlobal‘s office in Kiryandongo, Uganda
with frequent travels to Kampala. Below is a list of key roles and
responsibilities entailing this position, although other duties might be added
when so desired by the YGlobal Management in Norway..
Key Duties and Responsibilities: 
 Administration
and Logistics
·       Preparation of purchase
orders for goods and sen/ices Prepare limited consultation files and bidding
documents
·       Coordinate bid
evaluation. Ensure that contractual documents relating to acquisitions and
contracts are available and well archived.
·       Assist in the planning
and preparation of the missions of irom YGiobal headquarters (local,
transportation, accommodation. etc)
·       Assist in the planning,
implementation and follow-up of practical aspects related to W0tkShDps and
trainings organized by YGlobal (room rental, invitations and registration of
participants, coordination of meals, etc.)
Finance and Accounting
·       Prepare financial
reports on the operation of the country office for the preparation of
consolidated financial reports.
·       Prepare and submit to SF
quality financial management reports (monthly, quarterly and annual).
·       Ensure timely
liquidation of advances
·       Prepare and provide cash
management to ensure the availability of funds for operations.
·       Assist in budget
monitoring and regular dispatch of administrative and financial documents to SF
for the provision of regional office accounts.
·       Assist in the annual
budget of the YGlobal country office
·       Manage financial
transactions to meet objectives and requirements for financial expenses and
reporting
·       Implement internal
financial controls & payment processes to achieve value for money at all
times.
·       Ensure proper
documentation of all transactions, cross referencing, recording and filing.



Qualifications, Skills and Experience:
·       Undergraduate studies in
finance, accounting, commerce.
·       Minimum 2 years of
working experience in similar position. Proficiency in common computer packages
Led, word, PowerPoint, excel Experience of working with Refugees is an
advantage
·       Experience of working
with Gender related issues is an added advantage Excellent written and verbal
communication in English
·       Sound knowledge of
social, economic and political situation of South Sudan.
·       Excellent
problem-solving skills.
·       Ability to deliver
results on time
·       Ability to work
independently with minimal supen/ision
·       Excellent negotiation
and relationship management
·       Analytical and anticipating
·       Ability to write clear,
concise reports and budgets
·       Communicate clearly and
effectively
·       Demonstrate flexibility
and understanding
·       A sense of fairness,
transparency and rigor integrity and integrity
·       Proactivity and able to
take initiative
·       Qualified South Sudan are encouraged to apply.
How to Apply:
If
you believe you fit the above profile, please e-mail your application to: icteastafrica@stromme.org  with a copy to richard@yglobal.no  . Subject line should be in format of either
Application-Finance and Administration Officer or Application- Program Manager
accordingly, please attach electronic copies/ scanned copies of your curriculum
vitae, application letter, current remuneration, day and evening telephone
numbers, photocopies of relevant testimonials and contacts of three referees
Deadline: 26th January
2020

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