Finance and Administration Manager Job Placement – Ministry of Agriculture, Animal Industry and Fisheries

Job Title:             Finance and Administration Manager
Organization:  Ministry
of Agriculture Animal Industry and Fisheries
Duty Station:   Entebbe, Uganda
About US:
The functions of the Ministry of Agriculture, Animal
Industry and Fisheries (MAAIF) are derived from the Constitution of the
Republic of Uganda, the Local Governments Act (1997) and the Public Service
Reform Programme (PSRP).
Job Summary:  The Finance and Administration Manager (FAM)
reports directly to the project Manager, and is responsible for financial
management of the project and for maintaining all project accounts in good
order. As head of the finance unit, the FAM will take charge of all matters in
the project accounting cycle. The project accounting cycle to be overseen by the
FAM starts from financial-related inputs in AWPB preparation and budget
control, committing funds, disbursements and cash flow management in an
effective and efficient manner, financial reporting to ensuring smooth audits
and facilitation for supervision missions on all financial management aspects.
The position is based in the Kampala project office, with frequent travels to
the field. The FAM will be responsible for expediting all loan management and
disbursement activities through MAAIF systems.
Key Duties and Responsibilities:  
Installation of appropriate accounting/reporting
systems to ensure that the PMU and especially the Project Manager are regularly
informed of on-going financial status and transactions.
Ensure timely capture of National Oil Palm
Project GoU budget IFMS as required by the GoU budgeting processes and
calendars to be able to access counterpart funding.
Communicate to all implementing partner
institutions, service providers and districts their financial responsibilities,
the funds available and how to access it, and the requirements of reporting and
record keeping in accordance with prevailing government practices which are
acceptable to IFAD.
Ensure that all project funds are used in
accordance with the conditions of the financing agreements, with due attention
to economy and efficiency, and only for the purposes for which the funds were
Ensure that all necessary supporting documents,
records and accounts are kept in respect of all project activities, with clear
linkages between the books of account and the financial statements presented to
the financiers
Ensure that designated account and operational
accounts are maintained in accordance with the provisions of the financing
agreement and in accordance with the financier’s rules and Procedures
Contribute to the preparation of the Project
Implementation and Financial Manuals
Ensure the Project’s Financial Procedures as
detailed in the Project
Implementation and Financial Manuals are
strictly adhered to by all Project staff and executing agencies at the national
and local levels
Ensure that the financial statements are
prepared in accordance with International Public Sector Accounting Standards as
adopted in Uganda, and advising the Project Manager on the Project financial
status and trends
Liaise with external auditors to audit the
project accounts to meet the required submission dates by both GoU and IFAD
liaising with the District Accountants from the
Project districts and the lead Project agency to ensure that SOEs are prepared
in a timely manner and forwarded to the Ministry of Finance, Economic Planning
and Development;
Facilitate the timely disbursement of funds to
the various accounting units, ensuring adherence to Government of Uganda’s
financial practices and circulars as issued from time to time
Process documentation and follow up on
disbursements from the government and IFAD to ensure that releases are not
Ensure that funds for project implementation are
disbursed in a timely manner to enable project interventions to be carried out
on time
Any other duty as may be assigned by the Project

Qualifications, Skills and Experience:
The applicant must hold a Masters’ degree in
economics, finance, or accounting, and must be a certified public accountant,
with ACCA, CPA-U or CPA-K and a full member duly registered with the Institute
of Certified Public Accountants of Uganda (ICPAU)
Bachelors in Accounting and Finance, Business
Management or Business Administration majoring in accounting
At least eight years of relevant work
experience, including at least four as a financial manager or accountant in
government/donor programmes or large institutions.
At least a credit in O-level mathematics
Strong managerial skills and demonstrated
capacity to manage people and interact with a wide range of private sector
partners and government representatives
Knowledge of work planning, budgeting and
Knowledge of Government of Uganda Accounting
Knowledge of Integrated Financial Management
System (IFMS) and mapping of the system desired
Knowledge of loan accounting and experience in
banking highly desirable
Excellent quantitative and analytical skills
Computer-literate including accounting packages
and well-versed in the use of Excel, Word and basic data base set-ups.
Speaking local languages of where the hubs are
located (TBD) is highly desirable
Be a Ugandan Citizen
How to Apply:
Applications should be addressed to the Permanent Secretary,
Ministry of Agriculture, Animal Industry and Fisheries, P.O. Box 102 Entebbe
and should reach the Ministry Registry
Deadline: Friday 24th
January, 2020 by 4.00 pm.
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